Okaloosa County BOCC — July 15, 2013 (meeting #1142) — reading text

Average time between request and performance of an inspection 2 2 2 (work days) Effectiveness Percentage of plans reviewed within LDC requirements 100 100 100 Percentage of inspections performed within 72 hours of request 100 100 90 *Actual amount is dependent upon the number of development applications made and the rate of construction by the developer. Packet Pg. 68  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett SUBJECT: Road Department The attached document provides the Performance-Based Budget for Road Department. Packet Pg. 69  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROADS PROGRAM DESCRIPTION: The Roads Division of the Public Works Department provides to the public; road construction and maintenance, stormwater maintenance and repair, resurfacing and asphalt millings base stabilization, open graded hot mix road paving, bridge construction, and other infrastructure maintenance and repair services. The Road Division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure. REVENUE: Road Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 4,361,911 4,048,721 4,407,686 4,537,102 Operating Expenses 2,492,164 2,635,497 1,762,294 1,889,769 Capital Outlay 13,986 135,111 3,200 0 Reserves 0 0 0 0 Total 6,868,061 6,819,329 6,173,180 6,426,871 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 95 94 95 95 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 95 94 95 95 Packet Pg. 70 MAJOR ACCOMPLISHMENTS LAST YEAR:  Maintained 670 miles of paved roads and 74 miles of cold mix base stabilized roads.  Graded 199 miles of dirt roads once per week.  Maintained 221 retention ponds.  Mowed 726 miles of right of way.  Completed 540 work orders from customer requests.  Placed 1,680 tons of milled asphalt on damaged dirt roads throughout the north and south county. o Harding Road, Griffith Road, Aaron Baker Roads.  Accepted 6 new sub-divisions/roads into county maintenance program totaling 2.2 miles or roadway and 10 retention ponds.  Reviewed, issued, and inspected 225 right-of-way permits.  Converted Millside Road bridge from timber to steel/concrete. PROGRAM GOAL: The mission of the Okaloosa County Public Works Road Division is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its four primary sections: North Road Maintenance, South Road Maintenance, Asphalt, and Bridge Sections. KEY OBJECTIVES: Maintenance: 1. To maintain all roads on the county-maintained list to a clean, safe, and passable condition. 2. To maintain all bridges and culverts on the county-maintained list to a clean, safe, and passable condition. 3. Grade and maintain all dirt roads on the county-maintained list once per week. 4. Maintain and repair paved roads, road edges, and safe zones. 5. Mow roadsides twice per growing season. 6. Maintain pavement markings on county roads. Restripe roads every 5 years. 7. Conduct herbicide operations on roadsides throughout the county. 8. Staff and equip a litter control crew (Inmate Crews). 9. Respond to work requests from the public in a timely and efficient manner. Projects: 1. Complete Districts 1–5 road resurfacing program. 2. Rehabilitate cold mix roads. 3. Complete the road striping program. 4. Install and maintain guardrails at critical points in the county. 5. Repair critically eroded and worn stormwater structures affecting our roads. 6. Place asphalt millings on critically eroded roads in the county. 7. Continue paving dirt roads as feasible in the county. Packet Pg. 71 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of FTEs 94 95 95 Input Salaries & Operating Expenditures $6.604.M $6.173M $6.372M Capital Expenditures $0 $3,200 $1.033M Number of Work Orders Completed 540** 478** 500** Output Miles of Roads Resurfaced 22.2*** 19.8*** 20.0*** ROW Permits Issued 540 225 400 Convert 20% of all required signage to new retro- 20% 20% 20% reflectivity standards. Efficiency Grade/maintain 201 miles of dirt roads at least once per 90% 95% 95% week. Road Striping 41.7 Miles 24.7 Miles 25 Miles Effectiveness % of County Roads Paved/Base Stabilized 71.75**** 72.8**** 73.3**** *Bridge conversion funding has been shifted from Operating to Local Option Gas Tax funding. **Stormwarer related workorders (~600) have been excluded from this figure this year. ***Includes roads addressed under pavement preservation program, not necessarily resurfaced. ****Numbers reflect corrected calculations based on currently available data. Packet Pg. 72  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett SUBJECT: Stormwater Management The attached document provides the Performance-Based Budget for Stormwater Management. Packet Pg. 73  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: STORMWATER PROGRAM DESCRIPTION: The Stormwater Division of Public Works provides stormwater construction, solutions to failures, maintenance tasks, and storm recovery and restoration. The division also develops future funding needs list, develops Best Management Practices (BMPs), managaes data and associated reports to maintain compliance with National Pollutant Discharge Elimiation System (NPDES) requirements to prevent sanctions from the State. Additionally, staff provides support services for the Public Works work order system. REVENUE: Stormwater Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund (CTTF) is fuel taxes, intergovernmental revenue, charges for services, miscellaneous revenue and transfers. Supporting revenue of the CTTF are gas taxes and local option gas tax (LOGT), constitutional gas taxes (CGT) and federal and state shared revenue, state and federal grants, and an annual allocation of revenue from the general fund. Total funding for FY13 was $400,000 from all funding sources. Unexpended funding pledged in previous years has remained in the Stormwater budget as available cash which has provided funding to support operations and maintenance costs which now totals $800,000 per year. These funds are depleted to critical levels by ever increasing stormwater needs and operational costs. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 428,929 433,495 444,085 500,653 Operating Expenses 171,499 239,146 292,479 335,168 Capital Outlay 303,971 28,845 366,00 617,446 Reserves 0 0 0 0 Total 904,399 701,486 1,102.564 1,453,267 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 5 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 4* 4 4 * FY12 Moved an existing Road Division Foreman, and two existing Road Division Light Equipment Operators (for Stormwater retention pond maintenance) to the Stormwater budget at 50/50 salary split. No new positions. Packet Pg. 74 MAJOR ACCOMPLISHMENTS LAST YEAR:  Keyser Mill Road – Installed stormwater system at intersection of Galiver Cut-Off for dirt to pave project  Pocahantas Drive – Replaced failing stormwater pipe  West Plympton Road – Replaced all cross drains and head