Okaloosa County BOCC — July 15, 2013 (meeting #1142) — reading text

Department of Community Affairs.  Began development of $1,200,000 stormwater retrofit improvement projects with participation from the Florida Department of Environmental Protection ($500,000 of which is a match).  Completed the development of the new Agricultural Services Extension Office.  Developed and oversaw the construction of two bridge wood-to-concrete replacement projects.  Processed 2 vacation of right-of-way requests; acquired 1 existing roadway right-of-way by deed; obtained 1 easement from private property owners to accommodate construction projects; performed 12 survey projects for design and/or construction purposes, plus survey work related to code enforcement issues, driveway construction, easement location, FDEP compliance and NPDES data collection; managed 22 design/construction projects with engineering and inspection services, and provided engineering input on miscellaneous tasks performed by County staff.  Completed elevation certificates for County facilities to comply with insurance requirements.  Attended applicable Board of County Commissioners, Transportation Planning Organization, Regional Transportation Planning Organization, Eglin Noise Committee, Planning Commission, Comprehensive Planning Committee, etc. meetings.  Managed the Capital Improvement Project budget along with the Road Division. PROGRAM GOAL: The Engineering division’s mission is to provide safe infrastructure and quality of life related services to the residents and visitors of Okaloosa County. The division accomplishes this mission through its four sections: Drafting and Design, Land Development Review, Right-of-Way, and Survey. KEY OBJECTIVES: 1. Provide engineering services that enhance or maintain the health, safety and welfare of the general public. 2. Provide timely and courteous assistance to citizens. 3. Ensure that all projects are designed and constructed within established budgetary constraints, comply with acceptable industry standards, and are performed in compliance with County policies and procedures. 4. Provide surveying services for design, construction, and enforcement purposes. 5. Acquire the necessary easements, deeds, and agreements to construct and maintain County infrastructure. 6. Provide recommendations to the Board of County Commissioners related to the operation and maintenance of infrastructure owned by the County. 7. Maintain a database of record drawings for projects constructed, repaired or maintained by County forces. 8. Projects for FY 2013 • Hurlburt Field Entrance Interchange (project liaison during construction) • Airport Road safety improvement restriping (FDOT grant administration of construction) • 12th Avenue Sidewalk Design (FDOT grant administration of construction) • P.J. Adams Parkway Widening Design (FDOT Grant) • Sylvania Heights Stormwater Improvements – Design and construction(FDEP Grant) Packet Pg. 64  • Emergency Watershed Protection Program – sites performed as funded • Okaloosa Lane Paving Project Design • Material acquisition for 2 bridge conversion projects • Fairchild Road Dirt to Pave conversion design and begin construction • Martin Luther King Jr. Blvd design • Assist with dirt to pave conversion projects (design and inspection) 9. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 10. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 11. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 12. Maintain open communication with project applicants from the pre-application meeting through development approval. 13. Provide an efficient development review process. 14. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of full-time employees 11 11 11 Input Total Division Budget Request* $1,183,109 $1,160,057 $1,200,004 Grants acquired 3 4 6 Construction contracts finalized 4 3 8 Output Project designs completed by staff 2 4 3 Project designs completed by consultants and administered by 17 5 4 staff Efficiency Average time to process payment requests 10 5 5 Percentage of projects completed under budget 100 100 95 Effectiveness Ratio of Grant dollars to County match dollars spent on 1:2 1.87:1 2:1 design/construction projects *Includes salaries, benefits and operating expenses for Land Development Review staff (additional 4 employees). Packet Pg. 65  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: LAND DEVELOPMENT REVIEW AND PERMITTING PROGRAM DESCRIPTION: The Review, Testing, and Inspection section of the Engineering Division in the Public Works Department provides engineering review to ensure that all infrastructure improvements intended for use by the public meet the standards of the Land Development Code and protect the health, safety, and welfare of the general public. REVENUE: The Review, Testing, and Inspection section is funded within the County Transportation Trust Fund (CTTF). Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 299,454 269,692 273,114 285,015 Operating Expenses 37,170 34,126 40,133 38,666 Capital Outlay 0 0 0 0 Other 0 0 0 0 Total 336,624 33,817 313,247 323,681 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 6 4 4 4 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 6 4 4 4 Packet Pg. 66 MAJOR ACCOMPLISHMENTS LAST YEAR:  Received and reviewed development plans for 53 commercial, 7 residential, and 7 miscellaneous projects.  Attended 38 pre-application meetings with Developers and Engineers.  Reviewed and inspected 92 driveway permit applications.  Received and inspected 24 "below the crown" exemption requests.  Performed 317 periodic inspections, 15 formal requested site inspections and 24 final subdivision inspections.  Performed 156 NPDES inspections.  Performed 70 bridge inspections/report filings.  Performed final plat review and approval for 4 plats.  Processed 8 FEMA-LOMR applications.  Conducted 225 roadway material density tests for the Road Division.  Responded to 40 utility line spot requests.  Renewed Radioactive Materials License (5-year) for the Nuclear Density Gauge Machine. PROGRAM GOAL: The Land Development Review and Permitting section’s mission is to ensure that infrastructure proposed and constructed for citizen use is compliant with minimum technical standards and promotes the health, safety and welfare of the general public. KEY OBJECTIVES: 1. Verify that all submitted designs (both those intended for public dedication and private ownership/maintenance) meet or exceed the minimum standards set forth in the Land Development Code to protect the health, safety and welfare of the general public. 2. Coordinate public and private proposed improvements (across county and municipal jurisdictions) for compatibility. 3. Inspect improvements to verify that they are constructed in accordance with the approved development documents prior to making a recommendation to the Board of County Commissioners for acceptance of maintenance responsibility. 4. Maintain open communication with project applicants from the pre-application meeting through development approval. 5. Provide an efficient development review process. 6. Monitor stormwater and transportation concurrency in accordance with the Land Development Code and Comprehensive Plan. Packet Pg. 67 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of full time employees 4 4 4 Input Number of development plans received 39 67 60* Number of final inspection requests received 12 39 30* Number of plats approved 2 4 5* Output Number of formal inspections performed 12 39 30* Number of plan reviews performed 39 67 60* Efficiency Average time for plan review (work days) 15 15 15