Okaloosa County BOCC — July 15, 2013 (meeting #1142) — reading text

Packet Pg. 58  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: TRAFFIC DIVISION PROGRAM DESCRIPTION: The Traffic Engineering/Operations Division’s mission is to administer, manage, maintain and operate the Advanced Traffic Control System (ATCS), this includes the safe and efficient continuous operation of all signalized intersections. A Florida Department of Transportation (FDOT) joint program assists with the expenses associated with the administration and operations of the ATCS. The Traffic Divisions will work closely with the public, FDOT, local governments, contractors, and designers to help manage and provide within our means the safest system and highest level of service for the traveling public. REVENUE: Traffic Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is: fuel tax, intergovernmental revenue, charges for services, miscellaneous revenues, and transfers. Additional funding for the Traffic division comes from an annual FDOT joint program. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 327,100 307,246 310,008 327,592 Operating Expenses 151,886 110,781 167,433 170,594 Capital Outlay 47,115 45,282 32,200 32,200 Reserves 0 0 0 0 Total 526,101 463,309 509,641 530,386 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 5 5 5 5 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 5 Packet Pg. 59 MAJOR ACCOMPLISHMENTS LAST YEAR:  Managed Traffic Division’s budget and an annual Florida Department of Transportation joint program.  Managed and coordinated traffic signal and vehicle detection operations for the FDOT SR 85 (Eglin Parkway) resurfacing project.  Assisted the FDOT in the design of US 98/Cody Ave flyover project as related to traffic signal systems.  Provided a list of seventeen county wide locations for intersection operations and safety improvements.  Ensure proper functionality of all components of signalized intersections; maintaining all communications equipment in both the field and office; and overseeing all construction projects in the County related to any resurfacing, signal, or utility work. PROGRAM GOAL: Traffic Engineering Goals: Long Range Goal: The engineering division will continue to manage the ATCS and signalized intersections in a direction encouraging enhancement and upgrades of the existing system via a strategic plan. Short Range Goals: 1. Follow the mission statement/strategic plan related to Traffic Division and the ATCS. 2. Seek new technologies used in Intelligent Transportation Systems. 3. Manage existing timings and adjust as necessary. 4. Implement these newer technologies in the ATCS. 5. Seek additional video and traffic monitoring capabilities. 6. Improve traffic flow along major arterials with emphasis on peak AM and PM traffic. 7. Plan and design for a traffic operations management center. Traffic Operations Goals: Long Range Goal: The operations division will continue providing a high standard of customer service, and maintenance operations with the strategic plan in mind. Short Range Goals: 1. Continue working closely with citizens to maintain efficient operations. 2. Continue working closely with contractors and designers. 3. Continue meeting industry standards to maintain a high quality product. 4. Follow a strategic plan for upgrading and integrating newer technologies into the existing ATCS. 5. Improve operations and reduce maintenance costs at critical intersections – a critical intersection is defined as one that requires law enforcement traffic control during power outages and/or equipment failures that cause flashing operation. 6. Protect and locate all underground utilities associated with the system (both fiber and copper); ensure proper functionality of all components of signalized intersections; maintain all communications equipment in both the field and office; and oversee all construction projects in the County related to any resurfacing, signal, or utility work. KEY OBJECTIVES: 1. Ensure budgetary, personnel and purchasing functions comply with County policies and procedures. 2. Provide timely and courteous assistance to citizens. 3. Provide effective and thorough review of all signal design and timing activities. Packet Pg. 60 4. Continue to evaluate more effective alternatives for traffic signal maintenance. 5. Continue to evaluate more effective alternatives for optimizing traffic signal control and systems. 6. Provide timely response to Public works, County Administrator and County Commission and requests. 7. Monitor and assess future needs for Intelligent Transportation System through use of state of the art technology. 8. Operate and maintain continuously 181 traffic control devices of which 153 are signals and beacons, 212 highway lights and safeguards over 80 miles of underground utilities. 9. Continue the addition of closed circuit cameras for monitoring only traffic conditions and operations. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of Employees 6 6 6 Input Operating Budget $176,292 $164,000 $170,594 Capital Outlay $40,400 $38,000 $32,200 Routine Intersection Inspections planned 1773 1772 1770 Trouble Calls via Citizen/Sheriff 89 82 80 Emergency Callouts: afterhours flash or dark 61 48 50 Output Underground Utility Locate Tickets: 5520 5278 5270 Incident, Traffic Equip Damage 11 8 0 Plan review, Project inspections 13 10 10 Routine Intersection Inspections completed 1441 1722 1770 All Trouble Calls addressed 314 290 80 Efficiency Emergency Callouts: afterhours flash or dark 61 48 50 Locate Tickets Processed 1388 1128 1100 Damaged Equip: response/repaired within 2 days 11 8 0 Effectiveness Routine Inspections 81% 97% 100% Funding Ratio FDOT to County 2.15 : 1 1.57 : 1 1.56 : 1 Packet Pg. 61  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 15, 2013 TO: Honorable Chairman and Members of the Board FROM: Ernie Padgett SUBJECT: Engineering The attached document provides the Performance-Based Budget for Engineering. Packet Pg. 62  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ENGINEERING PROGRAM DESCRIPTION: The Engineering Division of the Public Works Department provides services to the public in the areas of, roadway design, stormwater management, topographical and construction surveying, Land Development Code conformance review, construction inspection, and construction contract administration. REVENUE: Engineering Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is fuel taxes, local government half-cent sales tax, charges for services, interest, other miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Personal Services 809,604 729,138 738,392 790,202 Operating Expenses 100,415 92,191 108,418 104,456 Capital Outlay 0 0 0 102,000 Other 0 0 0 0 Total 910,019 821,330 846,810 996,658 HISTORICAL STAFFING SUMMARY: Category FY11 FY12 FY13 FY14 Full-time 15.5 11 11 11 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 15.5 11 11 11 Packet Pg. 63 MAJOR ACCOMPLISHMENTS LAST YEAR:  Worked with FDOT in the development/advancement of roadway projects on State and County roads in Okaloosa County; examples include Cody Ave/US 98 Interchange, Martin Luther King Jr. Blvd and Downs Road intersection Improvements, SR 85 Resurfacing and Drainage Improvements, US 98 and Airport Road Turn Lane.  Acquisition of $200,000 Defense Infrastructure Grant for intersection improvements at MLK Jr. Blvd and Downs Rd.  Secured two LAP grants from FDOT for safety improvements on County roadways (Airport Road north of Crestview and PJ Adams Parkway)  Completed the Resurfacing of roadways in the Sylvania Heights neighborhood with a $700,000 grant from the