Fort Walton Beach Council agenda — 05-27-08 regular agenda — reading text

through the CDBG program, and to review proposed CDBG activities and the past performance of the City of Fort Walton Beach in carrying out its CDBG responsibilities. Public notice will be provided as outlined below. Hearings will be held at times and locations convenient to potential and actual beneficiaries whenever possible, and with accommodation for the handicapped. In the case of public hearings where a significant number of non -English speaking residents can be reasonably expected to participate, arrangements will be made to have an interpreter present. In order to meet these requirements, the City will follow the process outlined below for each report. A. FIVE YEAR CONSOLIDATED PLAN 1. Public Input Meeting: A public notice will be published 15 calendar days prior to the public hearing to inform citizens about the Five Year Consolidated Plan for the CDBG Program. The purpose of the meeting is to: a. Present the schedule for the preparation of the Five Year Consolidated Plan; b. Review the past performance and present status of the Program; c. Consider housing and community development needs; and d. Recommendations concerning potential activities or projects to aid in addressing identified concerns. 2. Public Meeting: A public notice will be published: Thirty (30) calendar days prior to the public hearing to receive input on the Draft Five Year Consolidated Plan, a public notice shall be placed in the local paper of general circulation to provide notice of the 30 day comment period on the Draft Consolidated Flan which will begin the date of the published notice; to provide locations where a complete copy of the Draft Consolidated Plan can be reviewed; and to set the date of the City Council meeting at which the public input and the Five Year Consolidated Plan will be considered. The Notice will also incorporate the following ( a) notice of the City's plans to minimize displacement of persons and to assist any persons displaced in accordance with HUD's Anti -displacement and Relocation Policies and ( b) statement of the estimated amount of CDBG funds which will benefit persons of low and moderate income. Upon approval by the City Council, the Five Year Consolidated Plan will be placed on the City's web site. S. ANNUAL ACTION PLAN 1. Public Input Meeting: A public notice will be published 15 calendar days prior to the public hearing to inform citizens about the Annual Action Plan public input meeting and the deadline for submission of applications for funding proposals for the CDBG Program. The purpose of the meeting is to: a. Present the schedule for the preparation of the Annual Action Plan; b. Present the deadline and provide the application for submission of funding proposals to interested parties; c. Consider housing and community development needs; and 2  d. Consider recommendations concerning potential activities or projects to aid in addressing identified concerns. 2. Public Meeting: A public notice will be published: Thirty (30) calendar days prior to the CW, public hearing to consider the Draft Annual Action Plan, a public notice shall be placed in the local paper of general circulation to provide notice of the 30 day comment period on the Draft Annual Action Plan which will begin the date of the published notice; to provide locations where a complete copy of the Draft Annual Action Plan can be reviewed; and to set the date of the City Council meeting at which the public input and Annual Action Plan will be considered. The final Annual Action Plan will be placed on the City's web site. C. AMENDMENTS TO THE FIVE YEAR CONSOLIDATED PLAN OR THE ANNUAL ACTION PLAN The City will amend its approved Five Year Consolidated Plan or Annual Action Plan whenever it makes a decision to: make a change in its allocation priorities or a change in the method of distribution of funds; cant' out an activity using funds from any program covered by the consolidated plan ( including program income), not previously described in the action plan; or to change the purpose, scope, location or beneficiaries of an activity. The City will use the following criteria to determine what changes in the planned or actual activities constitute a substantial amendment to the Five Year Consolidated Plan or Annual Action Plan: 1. Five Year Consolidated Plan Substantial Amendment criteria: a. The addition of program activities which do not fall within any of the priority areas cited in the five Year Consolidated Plan. b. The deletion of program activities which address any one of the priority areas cited in the Five Year consolidated Plan. c. A major alteration of the purpose, scope, location or beneficiaries of the activities cited in the Consolidated Plan. d. A change in the entity responsible for carrying out an activity or a change in the location of a proposed project will not constitute a substantial amendment. 2. Annual Action Plan Substantial Amendment criteria: a. The addition or deletion of any activities from the approved list of activities included in the Annual Action Plan. b. The purpose, scope, location and/or beneficiaries of any activity or project which are materially altered or changed from the approved Annual Action Plan. c. The approved funding for any individual activity included in the Annual Action Plan is altered by more than 50% of the originally approved activity line item.  d. A change in the entity responsible for carrying out an activity or a change in the location of a proposed project will not constitute a substantial amendment. r For a substantial amendment to the Five Year Consolidated Plan or Annual Action Plan, a public notice shall be advertised which identifies the proposed substantial amendment and provide at least a 30 day comment period prior to the City Council meeting at which the substantial amendment will be considered. Any revision not deemed to be a "substantial amendment" may be considered and approved by the City Council at a regularly scheduled meeting. D. CONSOLIDATED ANNUAL PERFORMANCE REPORT (CAPER) A. Fifteen ( 15) day public notice: A notice which provides for citizen review and comment on the City's Consolidated Annual Performance Report (CAPER) shall be advertised in a local paper of general circulation 15 days prior to the transmission of the report to HUD. III. PUBLIC INFORMATION AND RECORDS Information and records regarding the proposed and past use of CDBG funds will be available at Community Development Services Department, 105 Miracle Strip Parkway SW during regular office hours. Special communication aids can be made available to persons upon request. IV, TECHNICAL ASSISTANCE The Community Development Services Department or representative will provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing CDBG proposals. The level and type of assistance appropriate will be determine by the Fort Walton Beach City Council based on its ability to provide or arrange for such assistance, the cost of providing such assistance and other relevant factors. V. WRITTEN COMMENTS AND RESPONSES The City of Fort Walton Beach will respond to written complaints and grievances in writing in a timely manner. When practicable, such written responses shall be made within fifteen ( 15) working days. Signature of Chief Elected Official Date 54d u 4  CITY COUNCIL MEETING May 27, 2008 Special Presentation Presentation of General Employees Pension Fund quarterly reports Interim Finance Director) Council Action 1st 2nd Vote: JOWN ; Agenda Item Number: 5 wo'  City of Fort Walton Beach Memorandum Date: May 16, 2008 To: Joyce Shanahan, City Manager From: Brandy Wunker, Chairman, Pension Advisory Committee Subject: General Employees Pension Plan —Quarterly Report The City currently engages Merrill Lynch as the asset consultant to review the investment performance of the investment managers, AllianceBernstein, Davis Hamilton Jackson, and Aletheia to ensure adherence to the City' s investment goals. A representative of Merrill Lynch and the representative from 27th AllianceBernstein, will be available at the May Council Meeting to discuss the quarter' s performance and make a brief presentation to Council. Respectfully submitted: By: Brandy Wunker Interim Finance Director Attachments: Merrill Lynch Quarterly Report for March 31, 2008 AllianceBernstein Quarterly Report for March 31, 2008 Davis Hamilton Jackson Quarterly Report for March 31, 2008 Aletheia Quarterly Report for March 31, 2008 9  o W O to t4a N tS Y i M N CD VA tX,:%m 0 $ Q cis v m 00 G sr 0Q o cC ci ctk w Q O err