Fort Walton Beach Council agenda — 05-27-08 regular agenda — reading text

AND CONCUR: AA- 55 A* cj Shanahan DateDate Gity Manager REVIEWED AND CONCUR: jvl4m 55- - aa-aa- DateDate M' c afliV Ta Putjhasing Director rr REVIEWED AND CONCUR: Bran Wunker aeae Finance Director 00 0)0)  ATTACHMENT 1 BID SUM14 RY CONMENTS BID NO. 08 - 116 - Repair Well # 2 21 CANTS: CIP 5026 - Water Well Maintenance: The 2007/ 08 budget appropriated $ 60, 000 for the construction of a new forced draft aerator at Well 2. The unexpected failure of the well pump at Well 2 necessitated the delay of the aerator project and reallocation of the funds to pump repair. Donald Smith Company, Inc. of Headland, Alabama, submitted the overall low bid in the amount of $ 29, 422. 00. Bid prices received from the various bidders are as follows: Donald Smith Co., Headland Al 29, 422 Layne Christensen Co., Pensacola FL 32, 540 Grosch Irrigation, Dublin GA 37, 884 Rowe Drilling, Tallahassee FL 47, 665 A. C. Schultes, Gipsonton FL 51, 025 Project Details: Install new water lubricated well pump. The new pump will be capable of producing 650 gallons per minute. D 3  City of Fort Walton Beach MEMORANDUM DATE: Apri130, 2008 TO: John Hofstad Utilities Department Director CC: Al Jordan Water Operations Superintendent FROM: Michael C. Tatum Purchasing Directo SUBJECT: Repair Well # 2 Bid # 08 -116 The referenced bid tabulation is forwarded for your review, in accordance with Vol 2, Chapter 4, Section 4.01, Paragraph 4.01. 025 Code of Ordinances and the Purchasing Policies and Procedures. Please. tape the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing. Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO. /DESCRIPTION RESPONSE 16. Number of Bids Solicited 13 17. Number of Bids Received 5 18. Number of Responsive Bids 5 24. Tabulation Attached Yes 30. 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CLCL mm N m' 1 p.. 0. fe C CITY COUNCIL MEETING May 27, 2008 Consent Agenda Consideration of request to approve the Citizens Participation Plan for the Community Development Block Grant Program CDS Director) Council Action 1 St 2nd Vote: Agenda Item Number: 4 klw'  CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM Date: May 21, 2008 To: Joyce Shanahan, City Manager From: Missy McKim, CDS Dire SUBJECT: Consideration of the Citizen Participation Plan for the Community Development Block Grant (CDBG) Program REQUEST City Council approval of the Citizen Participation Plan (attached) for the Community Development Block Grant (CDBG) Program BACKGROUND On September 26, 1995 City Council approved the CDBG Citizens Participation Plan. This plan is outdated and is need of being revised to reflect current practices and requirements under the HUD program. DISCUSSION The Citizen Participation Plan provides a proactive process to encourage citizen participation in the planning, development, implementation and evaluation activities of the CDBG program. The Plan specifies the public hearing and public notice procedures that the City will follow to meet HUD's requirements for the Annual Action Plan, Consolidated Annual Performance Report (GAPER) and Five Year Consolidated Plan. The Plan also provides the guidelines for the Citizens Advisory Committee (CAC). The GAG reviewed the Citizen Participation Plan at their March 31, 2008 meeting and advised staff that they were in concurrence with the Plan. RECOMMENDATION: City Council may: 1. Approve the Citizens Participation Plan for the Community Development Block Grant Program; 2. Deny the Citizens Participation Plan for the Community Development Block Grant Program; or 3. Approve the Citizens Participation Plan for the Community Development Block Grant Program with changes. Reviewed and Con J Co an City Manager  CITY OF FORT WALTON BEACH CITIZEN PARTICIPATION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM May 2008 Pursuant to Section 104(a)( 3) of the Housing and Community Development Act of 1974, as amended, this Citizen Participation Plan is hereby adopted to ensure that the citizens of Fort Walton Beach, FL, particularly persons of low and moderate income residing in slum and blight areas and in areas in which CDBG funds are proposed to be used, are provided the opportunity and encouraged to participate in the planning and implementation of CDBG- funded activities. OBJECTIVES A. To increase the interchange of information between the CDBG staff and the Citizens concerning housing, community development and related needs or concerns. B. To heighten public awareness regarding the purpose and function of the CDBG Program, including the types of assistance available, especially among low /moderate income residents of areas targeted for assistance. C. Create local support for and understanding of the CDBG Program and its importance to the community by increasing community participation in data collection /needs assessment, planning program design, project implementation, substantial amendment and performance reportinglevaluating issues associated with the CDBG Program. D. To allow affected or potentially affected citizens, agencies and organizations to directly assist in shaping and guiding the impacts of the CDBG Program upon their neighborhood as well as the City. 1. CITIZENS ADVISORY COMMITTEE The Citizen Advisory Committee shall consist of five members. The committee shall designate one of its members to be chairperson and vice- chairperson for each calendar year. Members shall be residents of the City and 3 members shall represent low /mod income property owners. The Members shall be responsible for recruiting and appointing members for a term of 4 (four) years.Members shall be appointed by a majority vote of the members present. The Citizen Advisory Committee shall be advisory to the CDBG staff. The CAC shall: 1. Review and prioritize applications for public services funds; 2. Advise the Staff on the funding allocations for the Annual Action Plan each year; and 3. Advise on the priority of rehabilitation applications. 11 PUBLIC HEARING REQUIREMENTS Public hearings will be the primary means of obtaining citizen views and responding to 1C- proposals and questions related to community development and housing needs, proposed CDBG activities and past CDBG performance. In the event CDBG funds are granted by the State, the City of Fort Walton Beach will conduct at least two public hearings in a location within the target area if possible to identify community development and housing needs, including the needs of low and moderate income persons, as well as other needs in the community that might be addressed