Fort Walton Beach Council agenda — 05-27-08 regular agenda — reading text

read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR URBAN COMMUNITY POLICING; AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATE OF ACCEPTANCE; AUTHORIZING THE POLICE DEPARTMENT TO OVERSEE THE PROJECT; AUTHORIZING A FUTURE BUDGET AMENDMENT IF NECESSARY; AND SETTING AN EFFECTIVE DATE. Ted Litschauer, Police Chief, stated the funds will be used for overtime reimbursement for special community policing efforts. The Mayor Pro Tern opened the floor for public comment. As there was none public comment was closed. The City Attorney pointed out a revised edition that was placed before Council. Mr. Minich moved to adopt Res. 08 -18 as revised by the City Attorney. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Pullen, Hartwell, Minich, and Garvie in favor ( Miller absent). GENERAL EMPLOYEES PENSION PLAN ACTUARIAL VALUATION Consideration of acceptance of the General Employees Pension Plan Actuarial Valuation as of October 1, 2007, dated March 2008. The Interim Finance Director stated the 2007 Actuarial Valuation presents a statement of the estimated financial position of the General Employees' Pension Plan as of October 1, 2007. She noted the major conclusions of the actuary are reported on 1 - 1 of the report and added the Plan experience was more favorable than expected and the market value of the Plan assets increased by approximately $ 3. 8 million, and the Plan continues to be Llle reasonable well funded on a current as well as a projected basis. The Mayor Pro Tern opened the floor for public comments. As there was none public comments was closed. Mr. Reeves moved to accept the General Employees' Retirement Fund Actuarial Valuation as of October 1, 2007 dated March 2008. Mr. Minich seconded motion and it carried unanimously with Holmes, Reeves, Pullen, Hartwell, Minich, and Garvie in favor (Miller absent). RES. 08 -17: SUPPORT CREATING A SISTER -CITY RELATIONSHIP WITH KRISTINEHAMN The Mayor Pro Tern read the resolution by title. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, STATING FORMAL SUPPORT FOR THE CREATION OF SISTER -CITY RELATIONSHIP WITH KRISTINEHAMN, SWEDEN. The PIO mentioned the resolution is to strictly show support and not actually creating the sister -city. He reported that Erik Stenberg, Director of the Tennis Center is also working with Dr. John Azzaretto with the University of West Florida-Emerald Coast who would like a show of support from the City Council before he became too involved to take on the endeavor. The City Manager added that staff will return with a formal resolution to adopt a sister -city, this resolution will get the ball rolling if Council supports the idea. The Mayor Pro Tern opened the floor for public comment. As there was none public comment as closed. Mr. Minch moved to adopt Res. 08 -17. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Reeves, Pullen, Hartwell, Minich, and Garvie in favor (Miller absent).  Regular Council 5 - 13 -08 138 OTHER CITY BUSINESS Dr. Pullen pointed out that the voting board recorded the votes as 5 to zero because Mr. Miller is absent and Mr. Garvie is acting as the Mayor. It was clarified that the minutes will reflect Mr. Garvie voted yes. Dr. Pullen advised that funding for the Library Cooperative may be reduced by the County and that the City may have to pick up the additional amount, and that the City needs to be aware as services will be reduced and the City will be reducing their budget as well. Mr. Hartwell received an update on the judicial center and that the County will hold a meeting on May 20 to review the space needs analysis; was advised that the case against the owner of property at the corner of Ohio and Ferry has been dismissed and the property will be up for sale if it is not already; and discussed the City' s portion of revenue from the fairgrounds, the City Manager will have to look into that and follow up. MAYOR/COUNCIL A . NNOUNCEMENTS Mr. Minich commended Mr. Garvie on his job as Mayor Pro Tem. Mr. Hartwell mentioned the Strategic Planning Session on Saturday and that it was a good session with good communication between Council and the Super Focus Group and the citizenry. He also asked that we remember Mr. Miller in our prayers as he is going through some difficult medical issues. Dr. Pullen echoed Mr. Hartwell' s comments regarding Mr. Miller. Mr. Reeves stated that it was a difficult decision for the Gas Board to raise their rates but as a member of that board they do what they can to keep the rates down. Mr. Holmes echoed Mr. Hartwell' s comments on the Strategic Planning Session and that it was informative and beneficial. Mr. Garvie thanked Council for the vote of confidence as Mayor Pro Tem; and that he is excited about the City' s support for the sister cities program with Kristinehamn, Sweden. CITY MANAGER ANNOUNCEMENTS The City Manager announced the second annual Peace Officers Memorial Ceremony at the Police Department on May 15 at 6: 00 a.m. The City Manager also announced the Food For Thought lecture on May 14 from noon to 1: 00 pm at Heritage Park. ADJOURNMENT Being no further business, the meeting adjourned at 7: 55 P.M. APPROVED: IUy • ATTEST: CITY CLERK ddm  CITY COUNCIL MEETING May 27, 2008 Consent Agenda Consideration of request to award Bid No. 08 -116, Repair of Well # 2, to the lowest responsive, responsible bidder, Donald Smith Company of Headland, AL in the amount of $29,442 Utilities Director) Council Action 1 St 2nd Vote: Agenda Item Number: 3  CITY OF FORT WALTON BEACH I49MORANDUM DATE: May 16, 2008 TO: Joyce Shanahan, City Manager FROM: John Hofstad, Utilities Director SUBJECT: Request to Award Bid # 08 - 116, Repair Well # 2 SUMKARY Volume II, Chapter Pursuant to City of Fort Walton Beach Code of Ordinances, 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to award Bid No. 08 - 116, Repair Well # 2, to the lowest responsive, responsible bidder, Donald Smith Company, Inc. of Headland, Alabama, for the bid amount of $ 29, 422. 00. If approved, sufficient funds will be available for this purchase in the Water Plant Operations Capital Account # 401 - 5026- 533 - 64. 02. Recommend the City Council approve the bid received from Donald Smith Company, Inc. of Headland, Alabama for the amount $ 29, 422. 00. FINANCIAL DATA 1. DEPARTMENT: Utilities 2. DIVISION: Water Plant Operations 3. FUND: Enterprise 4. ACCOUNT # 401- 5026- 533 - 6997 5. ACCT. DESCRIPTION: Appropriation 6. FY BUDGET: 2007 - 08 7. AMOUNT BUDGETED: $ 60, 000* 8. GRANT FUNDS: YES NO X AMOUNT 9. FUND TRANSFER: YES NO X AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED X ADD' L MAT FDR NONE BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Install new water lubricated well pump. 15. SUPPLEMENTAL MATERIAL: ATTACHED X ADD' L MAT FDR NONE 16. BID INVITATIONS SENT: 13 17. BIDS RECEIVED: 5 18. RESPONSIVE BIDS: 5 19. RECOMMENDED VENDOR: Donald Smith Company, Inc. of Headland, Alabama. 20. BID AWARD AMOUNT: $ 29, 422. 00 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: $ 29, 422. 00  24. BID TABULATION ATTACHED: YES X NO ADD' L MAT FDR 25. TERM OF CONTRACT: Net 30 26. BID VALID TO: June 27, 2008_ ( 60 days) 27. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO 28. WARRANTY PERIOD: One Year 29. DELIVERY TIME: 60 ARO 30. STATE CONTRACT: YES NO X 31. CONTRACT #: N/ A 32. CO - OP PURCHASE: YES NO X 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: Ten years 35. ITEM DEMO' D: YES NO X 36. REFERENCES CHECKED: YES X NO N/ A 37. CONTRACT: ATTACHED ADD11 MAT FDR N/ A X 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/ A X 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A REPORT PREPARED BY: Arthur L. Date Water Treatm daAla' Superintendent REVIEWED SUBMITTED BY: aa hn Hofs ad DateDate Utiliti Director REVIEWED