Fort Walton Beach Council agenda — 05-27-08 regular agenda — reading text

CITY OF FORT WALTON BEACH City Council Meeting Agenda —May 27, 2008 —7 :00 P.M. City Council Chambers 907 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 CALL TO ORDER INVOCATION — Gary Jakes, First Church of the Nazarene PLEDGE OF ALLEGIANCE —Youth from First Church of the Nazarene SPECIAL RECOGNITIONS —Youth Committee Graduating Seniors Isaac Cooper Caitlin Corrigan Courtney Parker Korie Schaeffler 1. APPROVAL OF AGENDA 2. Approval of the minutes of the Strategic Planning Session of May 10, 2008; the Council Workshop of May 13, 2008; and the Regular Council Meeting of May 13, 2008. ( City Clerk) ( See Backup) 3. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Awftl Section 4. 01, Paragraph 4.01. 025 and the Purchasing Policies and Procedures, request authorization to award Bid # 08 -116, Repair Well # 2, to the lowest responsive, responsible bidder, Donald Smith Company of Headland, AL, for the bid amount of $ 29, 442, as outlined in the backup report. ( Utilities Director) ( See Backup) 4. Consideration of a request to approve the Citizens Participation Plan for the Community Development Block Grant Program. ( CDS Director) ( See Backup) No items No items No items Ic 7. Future Agenda Items. ( City Manager) ( See Backup) 8. Consideration of amending procedures for all City of Fort Walton Beach Boards and Committees to include an invocation and the pledge on every agenda. Council Member Hartwell) ( No Backup) 9. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 and the Purchasing Policies and Procedures, request authorization to waive the formal bid procedures and award the purchase of SunGard Public Sector ASP outsource solution to SunGard Public Sector, Inc. as stated in the Sunguard Public Sector Inc. contract agreement FTWB- 080553 -1 attached hereto, for a period of one ( 1) year. Further authorize the City Manager to approve the extension of the agreement with up to four (4) one -year options, if it is determined to be in the best interest of the City. If approved, sufficient funding is available in the 2007 -08 Fiscal Year Budget, as outlined in the backup report. ( Information Technology Director) ( See Backup) 10. Consideration of waiving the Finance Director Recruitment schedule and authorize the Mayor /City Manager to negotiate with the Interim Finance Director Brandy Wunker for the Finance Director position and to bring back a Resolution and an employment contract for Council consideration. ( Council Member Holmes) See Backup) 11. Consideration of rescheduling the June 10, 2008 council meeting and workshop to another date. ( See Backup) 12. Consideration of nominations for the 2008 Florida Cities of Excellence Award Program, presented by the Florida League of Cities. ( Public Information Officer) See Backup) 13. Consideration of nominations for the " E. Harris Drew" Municipal Official Lifetime Achievement Award, presented by the Florida League of Cities. ( Public Information Officer) ( See Backup) 14. Consideration of appointment to the Beautification Committee/Tree Board. ( City Clerk) ( See Backup) 15. Other City Business for discussion purposes. 16. Mayor /Council Announcements 17. City Manager Announcements ADJOURN Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286.0105) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850 -833 -9925 or 1- 800 -955 -8771 ( TDD) or 1- 800 -955 -8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.  w ll L 3 Q. 0 V V v It- R 4z H U  06 ti N L 3 Sm. N s b. UV pro m t d t 40 a 3 i H V v  00 CIA wa I 6 3 goo aa b 4:5 Im U?? V 4 1100 S 000- 40 too L V U  00 0 Q t`- 1 b. 4p uo d woo th S d ed V i N w d i 0 4 V  MEETING CITY COUNCIL C May 27, 2008. Approval of Agenda No Backup) uncil Action E Agenda Item Number: D C CITY COUNCIL MEETING May 27, 2008 Consent Agenda Approval of Minutes: Strategic Planning, May 10, 2008 Council Workshop, May 13, 2008 Regular Council, May 13, 2008 City Clerk) Council Action list 2nd Vote: Agenda Item Number: 2  117 MINUTES OF THE SPECIAL COUNCIL MEETING STRATEGIC PLANNING SESSION OF THE CITY OF FORT WALTON BEACH, FLORIDA MAY 10, 2008 INTRODUCTION The City Council of Fort Walton Beach, Florida held a Strategic Planning Session at a Special Council meeting on Saturday, May 10, 2008 from 8: 00 a. m. to 2:00 p. m. at the Fort Walton Beach Senior Citizens Center located at 31 Memorial Parkway, SW, with the following present: Mayor Mike Anderson Councilmen: Mike Holmes; Dennis Reeves; Bill Garvie, Mayor Pro Tem; Dr. Wayne Pullen; Jim Hartwell; and Mike Minich Absent: Virgil Miller Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Brandy Wunker, Interim Finance Director; Department Directors; and Super Focus Group: Dick Gercak, Ray Seip, and Kabe Woods Facilitator: Dr. Herb Marlowe, Jr., Ph. D. PURPOSE Strategic Planning Meeting — Strategic Assessment facilitated by Dr. Herb Marlowe. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. STRATEGIC ASSESSMENT Dr. Marlowe noted the purpose of the session today to talk about a multi -year strategic plan, that the budget process will decide what parts of the plan will get resources in a given year, and asked that Council focus on whether or not they want a particular goal. He went over the process that he will present each slide and poll as they go along, and noted two votes out will begin to close discussion. He pointed out the guideline with the list of goals, strategy, and choices for discussion; then Council will vote on the items that are a priority in order to give staff guidance. Discussion and the polling vote began on the choices for each of the strategies. GOAL: PROVIDE EFFECTIVE AND EFFICIENT PUBLIC SERVICES Strategy: Examine the cost/benefits of large scale structural changes Choices: Conduct law enforcement cost/benefit analysis of contract with Sheriff Vote: 1. High priority —14% 2. Yes —57% 3. No — 14% 4. Table for future discussion - 14% C Continue review of fire consolidation. Vote: 1. High priority —71 % 2. Yes —29% 3. No —0% 4. Table for future discussion —0% 118 Strategic Planning Session 5 -10 -08 Strategy: Examine the cost/benefits of large scale structural changes Choices cont: Examine functional consolidation or partnership opportunities such as wastewater treatment. Vote: 1. High priority —57% 2. Yes — 14% 3. No — 14% 4. Table for future discussion — 14% Support a county -wide discussion of whether some form of unified government should be examined. Vote: 1. High priority —0% 2. Yes —43% 3. No - 43% 4. Table for future discussion — 14% As there was no majority endorsement, discussion included concerns over losing home town rule authority, and the belief expressed that the door should be left open for discussion then make a decision. Mayor Anderson and Dr. Pullen expressed the desire to change their vote. Re -Vote: 1. High priority —0% 2. Yes — 14% 3. No —86% 4. Table for future discussion —0% Support a three city regional discussion of whether some form of unified government should be examined.