Okaloosa County School Board — Workshop Meeting, August 8, 2019 — reading text

(850) 833-3107. File Attachments IMAGINE LEARNING -ESOL.pdf (64 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Exempted Purchase Over $25,000: Teachtown, Inc., presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,828.07 Budgeted : Yes Budget Source : General Funds, Project 3110 Instructional Material - ESE Digital Recommended Action : Motion to approve the purchase from Teachtown, Inc. in the amount of $63,828.07. Public Content Request approval of the purchase from Teachtown, Inc. in the amount of $63,828.07. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from General Funds, Project 3110 Instructional Material - ESE Digital. A copy of the quote is attached. For additional information, please contact Melody Sommer, Program Director, ESE at (850) 833-3164. File Attachments TEACHTOWN QUOTE.pdf (415 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Employee Benefit Renewals for the 2020 Plan Year, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Fiscal Impact : Yes Budgeted : Yes Recommended Action : Motion to approve the Employee Benefit Programs Renewals for the  2020 plan year. Public Content The Benefits Oversight Group has reviewed all materials presented by FBMC Benefits Management related to the renewal of the medical, dental, life, vision and long-term disability plans and voted to continue each with the incumbent carrier. A program summary and individual renewal exhibits are attached: Employee Benefit Renewal Summary United Healthcare Insurance Renewal Exhibit Delta Dental Insurance Renewal Letter (Carries over from 2019 Plan Year) EyeMed Vision Insurance Renewal Exhibit - High Plan (Carries over from 2019 Plan Year) EyeMed Vision Insurance Renewal Exhibit - Low Plan (Carries over from 2019 Plan Year) SunLife Insurance Renewal Exhibit (Caries over from 2019 Plan Year) Symetra Long-term Disability Insurance Renewal Exhibit (Carries over from 2019 Plan Year) Healthcare Reimbursement Arrangement (HRA) Renewal Letter HRA Agreement from 2016 (for reference only) Flexible Spending Account (FSA) Renewal Letter FSA Agreement from 2016 (for reference only) The Group Medical Plan through United Healthcare was the only plan for which there will be an increase - 5.5% - for the 2020 Plan Year. Each of the other plans will continue with no increase due to rate guarantees included in previous renewals. There were no plan design or other changes to any of the plans. The FSA and HRA Agreements administered by Lockard & Williams Insurance Services, P.A. are also presented for approval of one year, annually renewable extensions of the original agreements (attached for reference). Execution of the attached letters will extend the agreements for the 2020 plan year per Section 2 TERM of the original agreements. The annual employee maximum allowable contribution limit for the FSA plan has been increased from $2,650 to $2,700 in accordance with the most recently enacted changes to the Internal Revenue Code (IRC) Section 125(i). Recall that, during the 2018 renewal cycle, the Certificate of Adopting Resolution and Summary of Material Modifications documents were modified to set the contribution limit at the maximum allowable under IRC Section 125(i). If you have any questions or require additional information please contact Russ Frakes at 833-5823. File Attachments Employee Benefit Renewal 2020.pdf (475 KB) UHC Renewal Exhibit - 2020.pdf (430 KB) Delta Renewal Letter - 2019.pdf (167 KB) EyeMed - High Plan - 2019.pdf (188 KB) EyeMed - Low Plan - 2019.pdf (187 KB) SunLife 1-1-19.pdf (73 KB) Symetra LTD 1-1-19.pdf (398 KB) HRA Renewal Letter - 2020.pdf (183 KB) HRA Agreement - 2016 - Signed.pdf (148 KB) FSA Renewal Letter - 2020.pdf (181 KB) Flex Benefits Agreement - 2016 - Signed.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Okaloosa County School Bus Routes for the 2019-2020 school year, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Okaloosa County School Bus Routes for the 2019-2020 school year. Public Content Approval of the 2018-2019 School Bus Routes for Okaloosa County School District. For additional information, please contact Jay McInnis at 850-833-4162. File Attachments 2019-2020 Bus Schedule.pdf (1,779 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Motor Vehicle Lease Agreement for Disaster Transportation Services between the School Board of Okaloosa County and Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve Motor Vehicle Lease Agreement for Disaster Transportation Services between the School Board of Okaloosa County and Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center. Public Content This agreement is needed in the event of inclement weather or other disasters to cause the Air Consulate Healthcare d/b/a Destin Healthcare and Rehabilitation Center to have to evacuate their facility. If the need arises we would lease two (2) vehicles, which would be forty-four (44) passenger capacity handicap/wheelchair accessible school buses, selected by Lessor from its rolling fleet. For Additional Information please contact Jay McInnis at 833-4162. File Attachments Vehicle Lease Agreement Destin Healthcare.pdf (753 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda  Subject : 8.24 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 12, 2019 Absolute Date : Aug 12, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated August 12, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated August 12, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for August