Okaloosa County School Board — Workshop Meeting, August 8, 2019 — reading text

for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB MTS-906BC Playgrounds and Related Equipment through Volusia County Schools. The contract is effective through 1/31/2022. Public Content Request approval to tag on to ITB MTS-906BC Playgrounds and Related Equipment through Volusia County Schools. The contract is based on discount pricing, was awarded to multiple vendors, and will be used on an as needed basis. The contract is effective through 1/31/2022. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments VOLUSIA AWARD TAB.pdf (454 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid Purchase Over $25,000: Playmore, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $53,418.00 Budgeted : Yes Budget Source : Capital Funds, Project 5341 District- Wide ADA Playgrounds Recommended Action : Motion to approve the purchase of playground equipment from Playmore in the amount of $53,418.00. Public Content Request approval to purchase playground equipment for Richbourg School from Playmore in the amount of $53,418.00. The purchase will be made through Volusia County Schools Tag-On Bid ITB MTS-906BC. Funding will be paid from Capital Funds, Project 5341 District-Wide ADA Playgrounds. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments PLAYMORE QUOTE.pdf (46 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Amendment to Award of ITB 18- 20 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funds As Available Recommended Action : Motion to approve the Amendment of Award for ITB 18-20 Locksmith Services, originally approved 6/25/2018. The amendment increases the number of manufacturers available, as well as increases the discount from 10% to 15%. Public Content Request approval of the Amendment of Award for ITB 18-20 Locksmith Services, originally approved 6/25/2018. The amendment increases the number of manufacturers, as well as increases the discount from 10% to 15%. Attached are copies of the vendor's letter requesting an amendment, the OCSD acceptance letter, the revised award tabulation and the original award tabulation. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments VENDOR'S REQUEST TO AMEND.pdf (1,425 KB) School District Acceptance Letter.pdf (222 KB) ITB 18-20 TAB-REVISED - Copy.pdf (56 KB) ITB 18-20 TAB-ORIGINAL.pdf (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Exempted Purchase Over $25,000: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,517.20 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District-Wide Software Recommended Action : Motion to approve the purchase of software licenses from BrainPOP in the amount of $57,517.20. The contract is effective 10/1/2019 through 9/30/2020. Public Content Request approval of the purchase of software licenses from BrainPOP in the amount of $57,517.20. The purchase is exempt under 6A- 1.012(11)(b). Funds will be paid from General funds, Project 3009 Instr & District-Wide Software. The contract is effective 10/1/2019 through 9/30/2020. A copy of the quote is attached. For additional information, please contact Eric Mitchell, Director, MIS/IT at (850) 689-7153. File Attachments BRAINPOP QUOTE.pdf (31 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Voyager Sopris Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $43,263.00 Budgeted : Yes Budget Source : Federal Funds, Project 0418 III English Language Recommended Action : Motion to approve the purchase of software site licenses from Voyager Sopris Learning in the amount of $43,263.00. The contract is effective August 1, 2019 through July 31, 2020. Public Content Request approval to purchase software site licenses from Voyager Sopris Learning in the amount of $43,263.00. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from Federal Funds, Project 0418 III English Language. The contract is effective August 1, 2019 through July 31, 2020. A copy of the quote is attached. For additional information, please contact Lisa Tucker, ESOL/SIS at (850) 833-3107. File Attachments VOYAGER QUOTE.pdf (89 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Exempted Purchase Over $25,000: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 8, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $30,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 0418 Title III English Language Recommended Action : Motion to approve purchasing software site licenses from Imagine Learning in the amount of $30,000.00. Public Content Request approval to purchase software site licenses from Imagine Learning in the amount of $30,000.00. The purchase is exempt under 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 0418 Title III English Language. A copy of the quote is attached. For additional information, please contact Lisa Tucker, ESOL, SIS at