Okaloosa County BOCC — May 17, 2013 — Action Item Printout — reading text

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Task Order 66 - MLK Jr Blvd Reconstruction Design Services DEPARTMENT: Public Works BCC DISTRICT: Four STATEMENT OF ISSUE: As part of the Capital Improvement Program in FY13 Public Works has requested a scope and fee for engineering services to develop the Construction and Bid documents for the Martin Luther King, Jr. Blvd and Green Acres Rd Improvement Project. Staff is requesting approval for the attached proposal from HDR Engineering, Inc. BACKGROUND: Programmed as part of the FY13 Capital Improvement Program are improvements to Green Acres Rd and Martin Luther King, Jr. (MLK) Blvd (attached). During the current fiscal year the concept was to acquire the construction design so that in future years improvements can be made. The five year improvement program currently contemplates funding the project. It is estimated that the overall improvement project for these two roads will cost approximately $3.2 million over three years. In order to make improvements to the roadway, an appropriate engineering design is required. Staff has negotiated with HDR Engineering, Inc. for the attached scope and fee. HDR is proposing to perform the requested design and develop construction/bid documents for the not to exceed fee of $136,413.00. The scope of services is separated into two phases and services included with this scope and fee are: Phase I • Ground Penetrating Radar and Geotechnical exploration services to determine the condition of the roadway structure and subsurface improvements • Pavement section design and reconstruction recommendations • Engineers construction cost estimate based on typical sections Phase II • Topographic survey to serve as the baseline for the improvement design • Development of the construction documents (both plans and specifications) • Engineers construction cost estimate based on detailed design • Development of the bid documents The scope was separated into the two phases to allow staff the opportunity to determine which methodology of reconstruction would be the preferred design approach; this is intended as a cost saving measure. Construction and bid documents will be prepared in anticipation of future funding to execute the improvements. Overall design improvements will include the reconstruction of the roadway surface/structure and reconstruction of the failed drainage system along Green Acres Rd between Beal Parkway and Beverly Street. OPTIONS: Approve/disapprove HDR task order proposal 66 to contract C06-1346-PW for the Martin Luther King, Jr. Blvd and Green Acres Rd Improvement Project for the not to exceed fee of $136,413.00. RECOMMENDATIONS: Approve HDR task order proposal 66 to contract C06-1346-PW for the Martin Luther King, Jr. Blvd and Green Acres Rd Improvement Project for the not to exceed fee of $136,413.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator