Okaloosa County BOCC — October 21, 2014 — Task Order 3 Revision 1 — reading text

TASK ORDER APPROVAL FORM CONTRACT #: C13-2068-WS TASK ORDER #: _03- Revision O1 OFFERED BY CONSULTANT: CONSTANTINE ENGINEERING, INC, TASK ORDER AMOUNT: $420,000 REVISED TASK ORDER AMOUNT: $425,852.95 FIRM’S NAME JOSEPH G. CREWS, P.E. REPRESENTATIVE'S PRINTED NAME SIGNATURE ANSE i OWNER- PROJECT MANAGER olta\ \& TITLE RECOMMENDED FOR APPROVAL (Department Director) SAL bealh SIGNATURE | ! C)\ pactor TITLE 10/8/20) DATE COUNPY ADMINISPRATOR (if li | pr aon ap VEN DATE DATE APPROVED BY OKALOOSA COUNTY (Per Purchasing Manual) e $25,000 or less approved by Purchasing Director e Between $25,001 and $50,000 approved by Purchasing Director and County Administrator e In excess of $50,000 approved by the Board. Fl dolmel PURCHASING DIRECTOR 9.) Reolureek DE [4 DATE CHAIRMAN (if applicable) DATE REVISION 01 TO TASK ORDER 03— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2014 SSOCOF SERVICES PROJECT C13-2068-WS Revision 1- TASK ORDER 03 THIS REVISION IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED SEPTEMBER 12, 2013, BETWEEN THE COUNTY OF OKALOOSA COUNTY, FLORIDA AND CONSTANTINE ENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Scope of Basic Services for Okaloosa County Water and Sewer System FY 2014 Sunshine State One-Call of Florida Services Article A. Purpose: The purpose of this revision to the Task Order is to authorize the CONSULTANT (Constantine Engineering, Inc.) to provide additional and required Sunshine State One-Call of Florida (SSOCOF) subsurface utility locating services in accordance with Florida Statute 556 to the Okaloosa County Water and Sewer Department (COUNTY). Additional locating request were received and performed retroactive to the completion of the Fiscal Year 2014. Performance of these additional services caused the original task order budget ceiling to be exceeded. This revision increases the budget ceiling to cover only those excess cost. The activities that are included are described in “ Article B. Scope of Services.” Article B. Scope of Services: ORIGNIAL SCOPE The CONSULTANT agrees to furnish general professional engineering and technical services that are applicable to the Okaloosa County Water and Wastewater System Sunshine State One-Call of Florida Subsurface Utility Engineering Services Project (PROJECT), as requested by the COUNTY’s representative. The services that the CONSULTANT agrees to furnish as part of this Task Order include, but are not limited to locating, verifying the location, ticket management, and line location services for responding to Sunshine State One-Call of Florida service location tickets for components of the COUNTY’s water distribution and wastewater collection systems. Specific work tasks that may be authorized by the COUNTY’s representative are presented below. Task 1. Sunshine State One-Call of Florida Line Locate Management and Implementation CONSULTANT shall assist the COUNTY to manage and perform the line location services required to comply with the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements, and the Standard Operating Procedures (SOPs) for Subsurface Utility Locates for the Okaloosa County Water and Sewer Department (Attachment A). Specifically, CONSULTANT shall perform the following services: 1.1. Attend meetings as requested by the COUNTY’s representative to discuss and manage CONSULTANT’s services, and other meetings requested by the COUNTY’s representative. 1.2, CONSULTANT shall develop an Operating Plan that shall present the methods and procedures that CONSULTANT shall use to assist the COUNTY to manage and implement the Sunshine State One Call of Florida Line Locate Tickets. The Operating Plan will address the procedures that CONSULTANT will 2 REVISION 01 TO TASK ORDER 03— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2014 SSOCOF SERVICES PROJECT use to comply with the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements, and the Okaloosa County Water and Sewer Department's Standard Operating Procedures (SOPs) for Utility Locates for Okaloosa County. 1.3. CONSULTANT shall implement the operating procedures presented in the Operating Plan to locate buried water and sewer assets using GPR, other locating methods and equipment as appropriate, and information and data from existing COUNTY records. CONSULTANT shall verify the centerline location of buried water and sewer assets using metal probes and other methods in accordance with criteria established by the COUNTY. Verification by vacuum excavation shall be performed on a limited basis and will be considered an additional service not included in the standard line locating services. 1.4. CONSULTANT shall implement the computer tools and processes necessary to receive the One-Call tickets and transmit them to field crews. CONSULTANT will establish needed email services to facilitate receipt and delivery of tickets. CONSULTANT shall use the web-based positive response system to comply with the Sunshine State One-Call of Florida Requirements for confirming the status of tickets. Task 2. Standard of Care The Scope of Services included in this task order include subsurface utility engineering services to locate, verify the location, and mark the location of buried water and sewer assets. COUNTY is experienced and knowledgeable in the performance of these services and understands that inherent risks exist when the Scope of Services included in this Task Order are performed with reasonable competence. COUNTY understands that these risks include damage to buried water and sewer assets during the execution of the Scope of Services, damage to buried water and sewer assets following the execution of the Scope of Services, and indirect or consequential damages. The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by similar personnel engaged in the same or similar services at the time said services are performed. CONSULTANT warrants that it will perform its services in accordance with and comply with applicable Federal, State, and local laws, COUNTY ordinances, standard operating procedures and regulations, as amended at the time said services are performed. CONSULTANT will re-perform any services not meeting this standard without additional compensation. CONSULTANT represents that it has or will secure at its own expense the necessary personnel and equipment required to perform the services required by this Task Order. CONSULTANT’s liability for COUNTY's damages under this Task Order will not exceed $1,000 for each occurrence and, in the aggregate for this Task Order, not exceed $20,000, unless such liability arises out of breach of contract or intentional wrongful conduct of the CONSULTANT and other persons employed or utilized by the CONSULTANT in the performance of this Task Order. COUNTY agrees to provide CONSULTANT existing information and data that CONSULTANT may reasonably rely on to execute the Scope of Services unless otherwise notified by COUNTY that the information and data is not accurate. Task 3. Safety The CONSULTANT is responsible for planning and addressing safety concerns associated with executing the scope of work included in the PROJECT. The CONSULTANT shall use appropriate safety equipment to protect the CONSULTANT's workers, and others. The CONSULTANT shall comply with applicable local, state, and federal safety codes. Task 4. Meetings and Communications The COUNTY and the CONSULTANT shall each be accessible both during and after working hours. Office and mobile phone numbers shall be made available prior to beginning the fieldwork. The CONSULTANT shall attend weekly progress meetings with the COUNTY at a location designated by the COUNTY to discuss project status, submittals, action work items, and other related matters. The CONSULTANT shall attend all other meetings as requested by the COUNTY for the completion of the work. REVISION 01 TO TASK ORDER 03— OKALOOSA COUNTY WATER AND SEWER SYSTEM FY 2014 SSOCOF SERVICES PROJECT Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULTANT in accordance with Article 2 of the September 12, 2013, Agreement, based on the CONSULTANT’s Per Diem Rates for the actual time worked on the Project. The original budget ceiling for this Task Order was $420,000.00. This Revision increases the budget ceiling by $5,852.95 for a Total Revised Budget Ceiling of $425,852.95. CONSULTANT will coordinate with COUNTY representative to establish a final level of effort and adjust specific work tasks to develop a final budget breakdown. CONSULTANT will keep COUNTY informed of progress so that the budget and/or work effort can be adjusted if found necessary. CONSULTANT is not obligated to incur costs beyond the indicated budget ceiling, as may be adjusted, nor is COUNTY obligated to pay CONSULTANT beyond these limits. Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed October 1, 2013 Termination of Task Order September 30, 2014 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For COUNTY For CONSULTANT —_. d ~ m\" Waive We VV Signature Signature Name: _ Jeff Littrell Name: Joseph G. Crews, P.E. Director Owner Address: Suite 300, Lewis Turner Boulevard, Address: 1988 Lewis Turner Boulevard, Unit 3 Fort Walton Beach, FL 32547 Fort Walton Beach, FL 32547 Telephone: (850) 651-7172 Telephone: (850) 244-5800