Okaloosa County BOCC — August 5, 2014 — Horizons Burning Up the Beaches Final Payment C#2173 — reading text

CONTRACT CLOSE-OUT CHECKLIST (To Be Prepared by the Contracts and Lease Coordinator) DATE: 7-17-14 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: Contract No. C14-2173-TDD MANAGING DEPARTMENT: TDD CONTRACTOR'S NAME: HORIZONS FOUNDATION PROJECT TITLE: BURNING UP THE BEACHES The attached has met the final payment contract requirement in subject contract. Yes No 1. Final Invoice x) C] 2. Completed Contract/Lease Payment Approval Form X C] 3. Close-Out Documents Yes No N/A a. Signed Release of Lien C] C] x] b. Proof of Completion Advertisement C] CL] X] c. Certificate of Insurance CL] C] X) d. Consent of Surety to Final Payment C] C] x] e. Proof of Performance/Payment Bond CL) C] xX Continuation 12 Months Following Final Payment Yes No 4. Agenda Request x) | 5. Remarks eat slin Z--f ee as Lease Coordinator CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT DEPARTMENT O7-17-14P12:33 RCVD pate: 07/15/2014 COMPLETED BY DEPARTMENT Horizons Foundation VENDOR NAME: VENDOR #; 000428 CONTRACTLEASE#: ©14-2173-TDD TASK COUNTY/FEMA VENDOR ORDER PRO ECT 4 DEPARTMENT ,| ACCOUNT# AMOUNT $ 051614 1172 548002 $ 7,500.00 TOTAL $ 7,500.00 APPROVED FOR PROGRESS PAYMENT (lease sign, as applicable and date CONTRACTOR'S ENGINEER/ARCHITECT/PROJECT MANAGER: 4 __ DATE: COUNTY SUPERVISOR/PROJECT MANAGER: ( Yh pssrorte vate: OFS DEPARTMENT DIRECTOR: SA Bhewrl— DATE: 7/4S/ CONTRACTS & GRANT MANAGER: ~ DATE: COUNTY ADMINISTRATOR: DATE: (Payments>$25,000.) FINAL PAYMENT FINAL PAYMENT vesl¥ ly o_| (if "Yes", forward to Purchasing Services Coordinator for Close-Out) Btn stlerek. DATE: 7/1] iA PURCHASING DIRECTOR: f t (Per Initial Agreement) () , Ok pate: — 7-23-Z6/F CONTRACTS & GRANTS MANAGER: W440 of. Eh hee ‘ (All Contracts) of DATE: WE z&/) ¥ COUNTY ADMINISTRATOR APPROVAL: ¢22 ae Wp, : (Per Initial Agreement) / “ DATE: BOARD APPROVAL: (Per Initial Agreement) COMPLETED BY FINANCE - ACCOUNTS PAYABLE ONLY FISCAL YEAR: DATE RECEIVED: REVIEWD BY: (Zan Fechrak) HORIZONS From Disability to Capability Walter Hooks Dr. Julia McNabb President Chief Executive Officer Invoice # 051614 May 16, 2104 To: Okaloosa County From: Horizons of Okaloosa County Amount Due: $7500.00 Payable upon receipt Description: Production, editing, and airing of the 2014 Burning Up the Beaches car show on the Velocity Channel Lokar Car Show. Attached: Run schedule, original agreement with Horizons/Masters, Demographics, and invoice. “ ji 4 . To create a path from disability to capability by providing exceptional services so people of all ages can work, play learn, achieve personal goals, and live meaningful lives. 501-c-3 59-3109969 State of Florida Reg# CH428 123 Truxton Avenue, Fort Walton Beach, Florida 32547 Office: 850.259.4142 Fax: 850.862.4589 E-Mail: lawoodallhorizons@gmail.com ~~. tea vad eae eS sc anituermagan eet frente We Arcea ROTH E Hy Msgs Ge ede emRP IEE 5/19/2014 Gmail - Update G | | ree res a Update Jeff@MastersTV.com <jeff@masterstv.com> Fri, May 9, 2014 at 9:04 AM To: lawoodallhorizons@gmail.com ; Hi LA, Hope all is well... Your event is scheduled to air on Velocity’s Lokar Car Show series on: Tuesday July 15 at 5:30 pm Sunday July 20" at 1:30 pm All times are EST Your event will be on MAV TV’s Dream Ridez in the 4 Quarter...] don’t have those air dates yet...| will keep you posted... Thanks... Jeff Jeffery D. Plough National Sales Manager Masters Entertainment Group 907 Highway 126 Bristol, TN 37620 Office: 423-968-7736 Fax: 423-989-3651 Cell: 423-383-7741 4 serine “A , stale Gar a https://mail.google.conv¥mail/uAW?ul= 28ik= aa6 7Saa1dc&v ew= pt&q =label %3Aburning-up- the-beach&.search=q uery&th= 145e14c64263echaasiml=145e14c6426... 1/4 4 Masters Entertainment Group, Inc. 907 Highway 126 (423) 968-7736 (O) Bristol, TN 37620 (423) 989-3651 (F) 13-1078 (JP) 2013 - AGREEMENT This AGREEMENT is made and entered into in Nashville, Tennessee, this 11th day of March, 2013, by and between MASTERS ENTERTAINMENT GROUP, INC., a Tennessee based Corporation, hereinafter known as (MEG), and HORIZONS FOUNDATION, of Fort Walton Beach, FL, hereinafter known as (SPONSOR). MEG guarantees compliance with the benefits and terms listed below: 1) SPONSOR will receive one (1) “On-Location” in one (1) original and two (2) repeat episodes of the “Lokar Car Show” to be cablecast on Velocity during the 2013 season. The “On-Location” will be produced at “Burning Up the Beaches” on Saturday, May 4, 2013 in Fort Walton Beach, FL from 12 noon to 8pm. 2) SPONSOR will receive one (1) “On-Location” in one (1) original and two (2) repeat episodes of a Masters “Car Show Series” to be cablecast on Velocity during the 2014 season. The “On-Location” will be produced at “Burning Up the Beaches” on a mutually agreed upon date in Fort Walton Beach, FL from 12 noon to 8pm. 3) SPONSOR will receive one (1) “Sponsor Interview Feature” in each of the said “On-Location” episodes. 4) SPONSOR will receive “Entitlement Rights” in each of the said “On- Location” episodes. 5) SPONSOR will receive audio “In and Out Bumps” in each of the said “On- Location” episodes. 6) SPONSOR will receive clear and in-focus signage opportunities in each of the said “On-Location” episodes. 7) SPONSOR will receive Velocity approved cameraman and equipment for the production of each of the said “On-Location” episodes. 8) SPONSOR will receive Velocity approved on air talent for the production of each of the said “On-Location” episodes. 9) SPONSOR will receive one (1) DVD dub of each “On Location” episode. Dubs can be used for internal marketing or website. Pope dere Se 2013 Agreement 13-1078 (JP) HORIZONS FOUNDATION Lokar Car Show On-Location Page Two of Four WARRANTIES Both parties signing this AGREEMENT represent and warrant that they have the full right and legal authority to grant the rights granted herein and perform its obligations hereunder. SPONSOR agrees to pay MEG the total fee of......... $15,000.00 Net Payment schedule shall be as follows: $15,000.00 — Invoiced and due with signing of agreement MEG “Cancellation Policy” (if applicable): If the event is declared “cancelled” the production company will make every effort to videotape a sufficient number of features to produce the program from the event site without racing or the event being completed. MEG will ensure that results are graphically indicated as part of the program when completed and supplied by SPONSOR, at the conclusion of the event. If a sufficient number of features cannot be videotaped to produce the program, because of cancellation, MEG will cause the production company to return on a rescheduled date, provided SPONSOR agrees to pay an additional expense fee of $5,000.00. If the event is cancelled and SPONSOR does not pay the reschedule fee, SPONSOR will forfeit $5,000.00 of the agreed upon price, which shall be used to cover MEG expenses. WHEREAS, SPONSOR agrees that Velocity / MEG is not responsible if a program is not cablecast because of mechanical, electrical, other unforeseen problems or is not cablecast because of an Act of God. If the program is moved from its scheduled cablecast date/time slot Velocity will cablecast a "Make Good" of the same show in a similar time slot. If the program cannot be rescheduled, MEG will adjust the program sponsorship fee on a pro rata basis. SPONSOR agrees to obtain a “Photo Rights Release” from each participant featured on said television program, therefore, grants exclusive television rights to MEG. Both parties fully understand that this AGREEMENT is subject to approval and acceptance of Velocity. That MEG shall retain exclusive video rights to said event, including network television, Internet and home video. All video footage is copyright Velocity. Velocity reserves the right to move a program and its commercials to different time slots. Therefore, MEG cannot guarantee exact time clearance of program(s) and/or commercial(s) covered by this AGREEMENT. LR EY ab TSO gm cs é i i f } § : & § FA b WARE MRAM REIN, 2013 Agreement 12-1078 (JP) HORIZONS FOUNDATION Lokar Car Show On-Location Page Three of Four Rates quoted herein are “Net” to MEG. Any agency commission must be added to the net rate. If a collection suit is necessary to collect monies on this AGREEMENT, SPONSOR shall be responsible for all attorney fees and court costs. In addition accounts more than thirty (30) days past due under the terms of this contract may be charged a 1-1/2% per month late fee. This AGREEMENT, and any disputes or torts shall be judged in the State of Tennessee and under the laws of the State of Tennessee. SPONSOR understands that said ‘““Lokar Car Show” episode contains two (2) “Series Features” which will be a part of said “On—Location” episodes. All program feature content, sponsorship and program renewal each year must meet the acceptance and approval of Velocity and MEG. MEG will maintain edit control for all feature and program content. This AGREEMENT shall be binding on the assigns and heirs to both parties. This AGREEMENT cannot be cancelled unless mutually agreed upon, and set down in writing by both parties. SPONSOR understands and agrees not to disclose any of the items and conditions set forth in this Agreement to any third party, including but not limited to producers, advertisers, promoters, and other programming services. This is the entire AGREEMENT between the parties and any amendments must be set down in writing and signed by both parties. No party will challenge the validity of a signed faxed, or electronic signature copy on the basis of the lack of an original signature. IN WITNESS THEREOF, the parties have executed this AGREEMENT, as of the day and year first written above. 2013 Agreement 12-1078 (JP) HORIZONS FOUNDATION PRODUCTIONS Lokar Car Show On-Location Page Four of Four MASTERS ENTERTAINMENT GROUP, INC. (MEG) BY: (9) er or CoCr, PRINTED NAME: Butch McCall TITLE: Executive Vice President DATE: March L1, 2013 HORIZONS FOUNDATION (SPONSOR) BY: PRINTED NAME: by &® Weede@ \\ mite: Ainse por. pare:__Mnats Wy 20\3 FED TAX ID # 54- ao 98u$ nee IS Velocity _ Network Overvie iew VPVH Rank In Prime vs. Ad-Supp. Cable: M25-54 #12 M35-54 #9 M35-64 #1 Goneral Facts: Viewer Profile: "VEL Cable Avg HOT Launch Date: 6/17/02 Velocity Re-Launch Date: 10/4/11 Prime Median Age: 53.2 45.6 Subseriber Count (August 2012): 42.3 Million A25-54 Median HHI: $84,900 - $58,400 New Programs on VEL in Prime: A/M 25-54 Performance TV Motorhead Garage Lokar Car Show Primetime Geographic Distribution: Adults 18+ 6/12-6/24/12 “Viewer Profil le Primetime Audisnce Distribution: Adults 18+ Primetime Audience Composition A18+ VEL CableAvg index VEL Cable Avg Index % Men 25-54 36 26 138 HHI $75K+ . 53% 35% 150 % Men 18-49 30 26 120 HHI $75K+/POM 22% 15% 146 P 18-24: HHI $75K+/Coll 40% 27% 147 ™~ HHI $100K+ 38% 22% 172 HHI $100K+/POM 17% 14% 157 HHI $100K+/Coll 30% 18% 166 HHI $125K+ 24% 14% 173 HHi $125K+/POM 12% 7% 156 HHi $125K+/Coll 19% 12% 163 BYR HH 70% 46% 151 Own Home 84% 71% 119 PC w/ Intemet at Home 88% 80% 109 New Truck Prospect 16% 16% 101 New Car Prospect 15% 11% 137 Video Game Owner 53% 49% 108 4+ Years cof College 36% 26% 138 HOH - White Collar 39% 38% 103 Primetime Gender Skew %: Aduits 18+ Pip pe pd Highlights Daypart Highlights: * 2012 is Velocity's highest quarterly performance in Prime attracting 0.10/ 48 Adults 25-54 and 0.15/36 Men 26-54, an advantage of +9% over 1012 on both demos. *2Q12 is Velocity's highest quarterly performance In Total Day attracting 0.07/17 Men 18-49 and 0.08/19 Men 25-54, a +13% and +12% lift over 1012 delivery, respectively. + June 2012 marks Velocity's best month ever across key demos 1Q Performance TV - Hosting, from the drivers seats, are: Kathy Fisher, IMRA Sportsman, and Tommy Johnson, Jr., NHRA Professional Champions! These racing extraordinairas