Okaloosa County BOCC — July 29, 2014 — 3-2 Human Resources — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: HUMAN RESOURCES PROGRAM DESCRIPTION: In support of County departments, the Human Resources Department provides technical and consultation services in the areas of: legal and regulatory compliance; policy development; recruitment; selection; employment; orientation; separation; employee relations; discipline and grievances; employee recognition; performance management; job classification; compensation; employee communications; training and development; attendance and leave management; Human Resources information systems; and records. REVENUE: Human Resources is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 427,488 431,150 500,648 517,224 Operating Expenses 45,226 67,893 53,576 59,694 Capital Outlay 14,031 0 0 4,000 Other 0 0 0 0 Total 486,745 499,043 554,224 580,918 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 8 7 8 8 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 8 7 8 8 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provided over 2800 hours of training, including providing computer based Prohibited Harassment refresher training to all employees.  Spearheaded the creation of the County’s fraud response policy.  Increased participation of the Recognition Program (PRIDE/HERO Awards) almost 300%.  Coordinated and hosted state required Ethics training for public officials from over 15 local governmental agencies.  Received a 100% compliance rating during an audit conducted by the Florida Department of Law Enforcement for handling highly regulated electronic fingerprints and criminal history records. PROGRAM GOAL: As an internal support service, Human Resources develops and administers programs, policies and procedures that enhance organizational effectiveness; ensures quality recruitment, retention, training, and development of employees; and provides practical and effective solutions to workplace challenges. KEY OBJECTIVES: 1. Establish staffing strategies and initiatives that meet organizational objectives by attracting and retaining a well-qualified, high-performance, diverse workforce. 2. Provide technical and advisory assistance to managers within the organization regarding staffing, compensation, discipline and employee relations issues. 3. Establish and maintain a systematic, cost-effective program of development for managers, supervisors and employees. 4. Maintain organizational compliance with employment laws and county policies. 5. Administration of Human Resource functions. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Total number of FTE’s in Government (FY) 743 755 777 Total FTE’s for Human Resources Department (FY) 7 8 8 Input Total employee compensation (salary) (FY) $25,179,753 $26,875,851 $29,962,702 Number of requisitions during period (FY) 149 132 132 Number of Disciplinary Action (FY) 30 14 14 Output Total number of employee drug tests (FY) 487 479 479 Number of employees receiving tuition reimbursement (FY) 8 4 4 Total employee turnover rate (FY) 13% 8.9% 8.9% Compensation (salary) cost per FTE (FY) $33,889.30 $35,597.15 $38,562.04 Efficiency Number of qualified applicants per requisition (FY) 28 27 27 HR FTE Ratio (FY) 106:1 94:1 97:1 Average number of days to fill a position (FY) 54 57 54 Number of employees who left prior to one year of service 38 20 20 Effectiveness (FY) Percentage of trainees rating the programs as satisfactory or 99% 99% 99% above (FY) Number of promotions (FY) 36 35 35