Okaloosa County BOCC — October 4, 2016 — ExhibitA-Okaloosa-ScopeofServices-082416

Exhibit A - Okaloosa Scope of Services Task 1: Develop Profiles of the Detention Population One of the first major tasks to be completed will be to profile the inmate population. This information will be essential for developing projections, identifying the types of community alternatives that might be most effective in controlling future population growth, estimating the impact of changes in policies and practices, and for assessing the adequacy of the existing physical plant and staffing levels as they relate to security and inmate programs. In order to complete this work, we will need access to several types of data that describes the inmate population and the daily dynamics of the facilities, including: admissions, releases, daily counts and average daily population (ADP). We will need data that describes the personal characteristics of the inmate population, such as age, gender, race/ethnicity, education, family situation, and such. We will also need information that describes each inmate’s situation such as the current charge(s)/offenses(s), sentence, prior criminal history, length of confinement, custody level, classification, reason for release from custody, and similar insights. By analyzing this inmate-specific information, we will be able to identify potential programs and services that might be appropriate, determine each inmate’s custody level, and make population projections. Where possible, data will be collected using existing inmate management systems. It appears that sufficient data will be available for our purposes, based on our knowledge of the jail database. Should the automated system not be sufficient to secure the data in a timely fashion, the project team will rely on the Corrections Department to manually collect data on forms that we will provide. Should this be required, we will work with Okaloosa County staff to draw a random sample of releases from the detention system for the past 12 months. Data collection forms will be designed and pilot tested based upon data now recorded in the files. Specific Subtasks will include: Conduct County Workshop #1 Formulate Data Request Compile and Review Relevant Data Analyze Data, Prepare Graphic Charts Onsite Visit to Review Analysis Assumptions Task 2: Prepare Inmate Population Forecasts The team will develop inmate population projections for the next 20 years of growth. We will utilize the information gathered in Task 1, but also recognize the shift in population growth patterns over the last few years as well as needs that may be under served in the system, such as medical, mental health, or special needs populations. Using selected mathematical in-custody projection models, the inmate population and resulting bed capacity needs will be projected yearly through 2036 and can be used to correspond to the general design/ bid/ build phases of any future construction projects. This first baseline projection will model a “status quo” future outcome for jail capacity to meet needs based on historic data and trends without assuming any criminal process or systemic change in the management of both pre-trial detainees and locally-sentenced offenders. In the second step adjustments will be made to the status quo projection to reflect the potential impact of criminal process or systemic improvements that could reduce the projected future jail capacity need, particularly as they might affect average length of stay (ALOS). Such improvement options will depend on the Design Team’s findings in the criminal justice system assessment and the results from the jail inmate profile samples obtained in Task 1. Population Analysis: Analyzing the inmate population is more than numbers, including the profile of the population, geographic distribution, special needs populations, and the potential impact of policy actions/ pending legislation, is vital to defining the need. In order to develop a cost effective utilization plan for j