Okaloosa County School Board — Regular Meeting, October 14, 2019 — reading text

Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Oct 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,844.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-10-14.pdf (436 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 ITB 20-05 Yale Model No. NR035DB Reach Truck or Equal, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $35,415.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the committee's recommendation to award ITB 20-05 Yale Model No. NR035DB Reach Truck or Equal to Technology International, Inc. in the amount of $35,415.00. Public Content Request approval of the committee's recommendation to award ITB 20-05 Yale Model No. NR035DB Reach Truck or Equal to Technology International, Inc. in the amount of $35,415.00. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the bid and award tabulation are attached. File Attachments ITB 20-05.pdf (1,345 KB) ITB 20-05_TAB.pdf (86 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $133,564.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of vehicles for School Food Service from Alan Jay Fleet Sales in the amount of $133,564.00. Public Content Request approval to purchase vehicles from Alan Jay Fleet Sales for School Food Service in the amount of $133,564.00. The purchase includes one (1) 2019 Ford F-150 Crew Cab in the amount of $29,828.00 and four (4) 2020 Ford Transit T-150 Cargo Vans $25,934.00 for a total of $133,564.00. The purchases are made through Sourcewell Contract #120716 NAF. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additonal information please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments NJPA-OKALOOSA COUNTY SCHOOL BOARD-E1Y_21664-1_Quote.pdf (384 KB) OKALOOSA COUNTY SCHOOL BOARD-W1E_21498-2_Quote.pdf (399 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21650-2_Quote.pdf (376 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21665-1_Quote.pdf (384 KB) OKALOOSA COUNTY SCHOOL BOARD-E1Y_21652-2_Quote.pdf (384 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid Over $25,000: G & A Manufacturing, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,599.06 Budgeted : Yes Budget Source : Capital Funds, Project 5343 DW - Ramp Replace Recommended Action : Motion to approve the purchase of ramp and stair systems for Edwins ES from G & A Manufacturing in the amount of $34,599.06. Public Content Request approval to purchase ramp and stair systems for Edwins ES from G & A Manufacturing in the amount of $34,599.06. The purchase is made from Tag-On Bid #17-F-226 through Clay County School District. Funds will be paid from Capital Funds, Project 5343 DW - Ramp Replace. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services at (850) 689-7159. File Attachments G & A MANUFACTURING QUOTE.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement Examinations (AP), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, various projects paid by individual participating schools. Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants. The examinations are exempt under 6A-1.012(11)(b). Each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments AP-AICE.pdf (112 KB) Consent Our