Okaloosa County School Board — Workshop Meeting, August 14, 2023 — reading text

Digital Apps Recommended Action : Motion to approve the purchase of software and services from N2Y, LLC for a total of $79,792.00, effective August 15, 2023. Public Content Request approval of the purchase of software and services from N2Y, LLC for a total of $79,792.00, effective August 15, 2023. Funds will be paid from Federal Funds, Project 4475 IDEA-Part B K-12 and General Funds, Project 3110 Instructional Material-ESE Digital Apps, and a copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments N2Y QUOTE.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $50,000: Soliant Healthcare, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant Speech Recommended Action : Motion to approve contracting with Soliant Healthcare, LLC, effective  August 15, 2023, through June 30, 2024. Public Content Request approval to contract with Soliant Healthcare, LLC through tag on bid RFP 190806 through Escambia County Schools, based on their bid pricing, terms and conditions to provide Speech Language Pathologist Services. Services will be used as needed, and funding will be paid from General Funds, Project 0023 Itinerant Speech, effective August 15, 2023, through June 30, 2024. A letter of confirmation is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SOLIANT.pdf (215 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : Yes Dollar Amount : $371,190.95 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and installation from Trane for Choctaw HS $59,280.30, Destin ES $59,724.95, Fort Walton Beach HS $81,723.99, Northwood ES $82,861.46, Shalimar ES $44,575.03, and Okaloosa  STEMM Academy $43,025.22, for a total of $371,190.95. Public Content Request approval to purchase HVAC equipment and installation from Trane for Choctaw HS $59,280.30, Destin ES $59,724.95, Fort Walton Beach HS $81,723.99, Northwood ES $82,861.46, Shalimar ES $44,575.03, and Okaloosa STEMM Academy $43,025.22, for a total of $371,190.95. Funds will be paid from Capital Funds, Project 0319 HVAC Replacement, and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHOCTAW HS.pdf (334 KB) DESTIN ES.pdf (341 KB) FWB HS.pdf (342 KB) NORTHWOOD ES.pdf (347 KB) SHALIMAR ES.pdf (337 KB) OKALOOSA STEMM CENTER.pdf (325 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Renewal of Tag-On Bid ITB 3872AH Cafeteria Smallwares and Small Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve renewing Tag-On Bid ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools,  effective September 1, 2023, through August 31, 2024. Public Content Request approval to renew Tag-On Bid ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools, awarded to multiple vendors, based on fixed discount pricing. The contract is effective September 1, 2023, through August 31, 2024, and will be used as needed. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, SFS, at (850) 301-3020. File Attachments RENEWAL.pdf (1,364 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Exempted Purchase Over $50,000: Service Agreement #24-60 Connect ASL, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $486,000.00 Budgeted : Yes Budget Source : Federal Funds, Project 4475 IDEA- Part B K-12 Recommended Action : Motion to approve Service Agreement #24-60 between Connect ASL, Inc. and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, in an amount not to exceed $486,000.00, effective August 15, 2023, through June 30, 2024. Public Content Request approval of Service Agreement #24-60 between Connect ASL, Inc. and The School Board of Okaloosa County, Florida, on behalf of the ESE Department. The Provider will be paid $45.00 per hour for up to 10,800 hours, for a total contract amount not to exceed $486,000.00. This purchase is exempt through 6A-1.012(11)(b). Funds will be paid from Federal Funds, Project 4475 IDEA-Part B K-12, and the Agreement is effective August 15, 2023, through June 30, 2024. A copy of the Agreement is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments SA 24-60 CONNECT ASL.pdf (341 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Exempted Purchase Over $50,000: Service Agreement #24-61 Modern Therapeutx, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $402,600.00 Budgeted : Yes Budget Source :