Okaloosa County School Board — Workshop Meeting, August 14, 2023 — reading text

Amendment #10 - Fiscal Year 2022-2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : Yes Dollar Amount : $8,479,668.47 Budgeted : Yes Budget Source : Various - See attached budget amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2022- 2023 Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2023: Fund Name Fund No. Amount General Fund 1010 $3,059,405.22 Debt Service Funds 2xxx 63.65 Capital Project Funds 3xxx 1,751,123.63 Other Special Revenue Funds - Federal 42xx/44xx (121,291.54) Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 4,195,818.99 Other Special Revenue Funds - School Food Service 5020 2,468,345.63 Internal Service Funds (Self-Insured Medical) 7xxx (2,873,797.11) Total - All Funds $8,479,668.47 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget is only adjusted in June for reporting purposes. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 10 - June 2023.pdf (1,264 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for June 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2023. Public Content The financial statement for the month ending June 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-06.pdf (819 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A - 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills Summary.pdf (68 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 School Donations, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,051.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receives donations over $500.00 from public, private, and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs, and classroom supplies. File Attachments Donations-2023-08-14.pdf (117 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV  Group, Inc., presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 14, 2023 Absolute Date : Aug 14, 2023 Fiscal Impact : Yes Dollar Amount : $3,357.00 Budgeted : Yes Budget Source : General Fund (Software) & Capital Fund (Devices) Recommended Action : Motion to approve Addendum to Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc. Original Agreement approved on March 27, 2023. Public Content School Funds Online is the bookkeeping software used by schools for Internal Funds and is a part of KEV Group, Inc. An Agreement between The School Board of Okaloosa County, Florida, and KEV Group, Inc., was approved by The Board on March 27, 2023. A request is being made for 3 more Clover devices. File Attachments ADDENDUM - Okaloosa County Schools, FL_July 20th,2023.pdf (205 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 RFQ 24-22 N2Y, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 14, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $79,792.00 Budgeted : Yes Budget Source : Federal Funds, Project 4475 IDEA- Part B K-12 and General Funds, Project 3110 Instructional Material- ESE