Okaloosa County BOCC — 2013 meeting #1142 (date undetermined) — 1-1 Road-Bridge — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: ROAD/BRIDGE CONSTRUCTION PROGRAM DESCRIPTION: The Public Works Department provides to the public; road and stormwater construction, enhancement, and replacement; resurfacing and open graded hot mix asphalt (formerly cold mix base stabilization); bridge construction; and other major infrastructure construction services. Projects are performed by in-house staff as well as contract services. The division also provides both rescue and recovery operations during disasters and other emergencies which impact road and stormwater infrastructure. REVENUE: Road and Bridge Construction is funded within the Road & Bridge Construction Fund. Supporting revenue of the Road & Bridge Construction Fund are “non-discretionary” (local option gas tax (LOGT)) fuel taxes, constitutional gas taxes (CGT), interest, other miscellaneous revenue. EXPENDITURES: Expenditures Budget FY11 FY12 FY13 FY14 Category Actual $ Actual $ Original $ Approved $ Operating Expenses 482,812 208,997 1,674,585 2,025,000 Capital Outlay 750 423,283 6,350,000 6,531,000 Reserves 0 0 2,730,415 5,486,500 Total 483,562 632,280 10,755,000 14,042,500 MAJOR ACCOMPLISHMENTS LAST YEAR:  Keyser Mill Road Phase III– Dirt to pave  West Plympton – Dirt to pave  Millside Road Bridge – Timber to Concrete/Steel Bridge Conversion  Millings Conversion Roads o Harding Road o Griffith Road o Aaron Baker Roads  Foxwood Subdivision Phase II – Drainage improvements and resurface.  Resurfacing: 14.5 miles of restored/preserved hot mix roads (resurface list) 5.3 miles of restored cold mix roads (cold mix preservation list) PROGRAM GOAL: The mission of the Okaloosa County Public Works Department is to provide transportation and infrastructure services to residents and visitors of Okaloosa County. The goal is to accomplish this mission through its six primary divisions: Engineering, Environmental Services, Traffic Operations, Roads, Resources, and Administrative Services. KEY OBJECTIVES: 1. To construct the roads, bridges, and associated infrastructure to support the transportation needs of unincorporated Okaloosa County. 2. Complete the annual Overlay Program for Commissioner Districts 1 – 5. 3. Rehabilitate cold mix roads that are currently near or beyond their life expectancy 4. Oversee contracted construction projects. 5. Convert wooden bridges to concrete. 6. Oversee/Construct Emergency Watershed Projects. 7. Bridge conversion from timber to concrete. 8. Stabilize dirt roads with millings. 9. Antioch Road – Drainage improvements and resurface. 10. Okaloosa Lane – Dirt to pave. 11. Gilmore Road – Dirt to pave. 12. Kervin Road – Install drainage swales and stabilize road. 13. Lighthouse Church Road – Drainage improvements and resurface. 14. Robinson Road – Dirt to pave. 15. Stateline Road – Dirt to pave. Actual Estimated Adopted Performance Measures FY11/12 FY12/13 FY13/14 Number of FTEs 0 0 0 Input Constitutional / Local Option Gas Tax Projected Revenue 3,450,000 3,450,000 Miles of roads resurfaced 22.7 14.5 15 Output Miles of roads restriped 25 24.7 25 Jurisdictional miles of roads maintained 939 942 944 Efficiency Miles of cold mix stabilized roads rehabilitated 8 10 5.3 Effectiveness Miles of dirt roads improved 0.9 0.84 10 Bridge conversions 2 1 3  Budget Revenue Report - Departments (Requested) Date: 7/11/2013 2nd Prior Year 1st Prior Year Current Year Current Year Base % Account Title Actual Actual Original Budget 6 mos Actual Request +/- +/- 302 ROAD/BRIDGE CONSTRUCTION FUND 3201R R/B CGT REVENUE 335493 CONSTITUTION GAS TAX-80% $1,432,963.27 $1,450,710.66 $1,430,000.00 $379,092.90 $1,525,000.00 $95,000.00 6.6% INTERGOVERNMENTAL REVENUE $1,432,963.27 $1,450,710.66 $1,430,000.00 $379,092.90 $1,525,000.00 $95,000.00 6.6% 361101 INTEREST ON TIME DEPOSITS $158,704.05 $171,214.18 $115,000.00 $41,799.80 $115,000.00 $0.00 0.0% 361104 STATE INVESTMENT POOL INT $5,999.24 $8,750.20 $10,000.00 $5,380.90 $10,000.00 $0.00 0.0% 361400 GAIN OR (LOSS) SALE INVST ($123,144.84) ($27,486.60) $0.00 $21,713.78 $0.00 $0.00 NA 366990 DONATIONS-OTHER $0.00 $0.00 $0.00 $104,421.00 $0.00 $0.00 NA MISCELLANEOUS REVENUE $41,558.45 $152,477.78 $125,000.00 $173,315.48 $125,000.00 $0.00 0.0% 389901 BALANCES-CASH $0.00 $0.00 $5,000,000.00 $0.00 $7,000,000.00 $2,000,000.00 40.0% OTHER SOURCES $0.00 $0.00 $5,000,000.00 $0.00 $7,000,000.00 $2,000,000.00 40.0% DEPARTMENT TOTAL $1,474,521.72 $1,603,188.44 $6,555,000.00 $552,408.38 $8,650,000.00 $2,095,000.00 32.0%  Budget Expense Report (Department Requests) 2nd Prior Year 1st Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +/- +/- 302 ROAD/BRIDGE CONSTRUCTION FUND 3201 R/B CONSITUTIONAL GAS TAX 544640 R/L-EQUIPMENT $0.00 $0.00 $173,585.00 $80,996.02 $0.00 $0.00 ($173,585.00) (100.0%) 546646 RM-ROAD PAINT STRIPING $0.00 $0.00 $300,000.00 $0.00 $0.00 $0.00 ($300,000.00) (100.0%) 546648 RM-PIPE LINING $0.00 $0.00 $100,000.00 $0.00 $0.00 $0.00 ($100,000.00) (100.0%) 552013 SIGN MATERIALS $0.00 $0.00 $74,000.00 $38,657.94 $0.00 $0.00 ($74,000.00) (100.0%) 553010 ROAD MAINTENANCE-#2 $0.00 $0.00 $427,000.00 $98,165.12 $0.00 $0.00 ($427,000.00) (100.0%) 553038 MATERIALS-MILLINGS $0.00 $36,469.62 $0.00 $49,934.24 $0.00 $0.00 $0.00 0.0% OPERATING EXPENSES $0.00 $36,469.62 $1,074,585.00 $267,753.32 $0.00 $0.00 ($1,074,585.00) (100.0%) 563142 FOXWOOD SUBDIVISION $0.00 $0.00 $0.00 $64,114.05 $0.00 $0.00 $0.00 0.0% 563145 P.J. ADAMS- TRIP $0.00 $0.00 $1,225,000.00 $0.00 $975,000.00 $0.00 ($250,000.00) (20.4%) 563146 GREEN ACRES BOULEVARD $0.00 $0.00 $50,000.00 $0.00 $450,000.00 $0.00 $400,000.00 800.0% 563147 MLK BOULEVARD $0.00 $0.00 $100,000.00 $0.00 $900,000.00 $0.00 $800,000.00 800.0% 563377 CLEAR CREEK ROAD $0.00 $0.00 $0.00 $111,414.31 $0.00 $0.00 $0.00 0.0% 563401 MATERIAL-NEW CONSTRUCTION $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% 563445 KEYSER MILL ROAD $0.00 $0.00 $0.00 $4,502.87 $0.00 $0.00 $0.00 0.0% 563464 PD&E P.J. ADAMS PKWY $0.00 $0.00 $100,000.00 $28,553.93 $0.00 $0.00 ($100,000.00) (100.0%) 563472 FAIRCHILD ROAD $0.00 $0.00 $1,000,000.00 $0.00 $500,000.00 $0.00 ($500,000.00) (50.0%) 563486 ANTIOCH ROAD $0.00 $0.00 $900,000.00 $618,166.29 $0.00 $0.00 ($900,000.00) (100.0%) 563487 OKALOOSA LANE $0.00 $0.00 $1,435,000.00 $0.00 $500,000.00 $0.00 ($935,000.00) (65.2%) CAPITAL OUTLAY $0.00 $0.00 $4,810,000.00 $826,751.45 $3,325,000.00 $0.00 ($1,485,000.00) (30.9%) 599300 RESERVE-FUTURE CAP OUTLAY $0.00 $0.00 $670,415.00 $0.00 $5,325,000.00 $0.00 $4,654,585.00 694.3% NON-OPERATING EXPENSES $0.00 $0.00 $670,415.00 $0.00 $5,325,000.00 $0.00 $4,654,585.00 694.3% TOTAL DEPARTMENT $0.00 $36,469.62 $6,555,000.00 $1,094,504.77 $8,650,000.00 $0.00 $2,095,000.00 32.0%  Notes Account Account Title Note Amount 302 ROAD/BRIDGE CONSTRUCTION FUND 3201 R/B CONSITUTIONAL GAS TAX 563145 P.J. ADAMS- TRIP ACCUMULATING CASH MATCH FOR TRIP GRANT FOR WIDENING $975,000.00 DESIGN FOR PH 1. TOTAL CASH MATCH REQ $2.2M BY FY14 (ESTIMATED PROP CONST COST FOR PH 1 WIDENING $30M) TOTAL ACCOUNT $975,000.00 563146 GREEN ACRES BOULEVARD RECLAIM, REPAIR BASE AND RESURFACE $450,000.00 TOTAL ACCOUNT $450,000.00 563147 MLK BOULEVARD RECLAIM, REPAIR BASE AND RESURFACE $900,000.00 TOTAL ACCOUNT $900,000.00 563472 FAIRCHILD ROAD CARRYFORWARD - FULL DEPTH RECLAMATION, WIDEN & OVERLAY $500,000.00 PAVE FROM APLIN ROAD TO