Okaloosa County BOCC — 2013 meeting #1141 (date undetermined) — Marler Park Boat Ramp Outdoor Exhibit Area — reading text

BID SHEET MARLER PARK BOAT RAMP PARKING & OUTDOOR EXHIBIT AREA BID #: PW 26-13 BID OPENS: JUNE 20, 2013 @ 3:05 P.M. VENDOR TOTAL BID PRICE ALT. BID TOTAL GULF ATLANTIC CONSTRUCTORS INC. $1,061,544.85 $1,064,464.85 LORD & SON CONSTRUCTION $1,125,619.00 ($17.157) MIKE MOULTON CONSTRUCTION INC. $1,262,624.50 $20,630.67 Okaloosa County Public Works MEMORANDUM State of Florida DATE: July 1, 2013 TO: Richard Brannon, Purchasing Director FROM: John Hofstad, Public Works Director fh RE: Award Recommendation — Marler Park Boat Ramp Parking & Outdoor Exhibit Area Okaloosa County Public Works has reviewed the bid schedules received for the above subject project. The bids provided are consistent with the approved plans and specifications. Gulf Atlantic Constructors, Inc. is the apparent lowest responsive bidder and has submitted a bid total of $1,064,464.85 which includes the alternate asphalt paved parking area. Public Works recommends acceptance of Gulf Atlantic Constructor’s bid and requests that the construction contract be awarded. Should you have any questions please feel free to give me a call. 1759 S. Ferdon Bivd, Crestview, FL 32536 Office (850) 689-5772 Fax (850) 689-5786 SUNGARD PENTAMATION, INC. PAGE DATE: 06/27/2013 OKALOOSA COUNTY BOCC AUDI’ TIME: 14:24:22 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr='13 and transact.key_orgn='3179' and transact.account='563789° ACCOUNTING PERIOD: 9/13 FUND - 301 - CAPITAL PROJECTS FUND DEPARTMENT - 3179 - CAP. OUTLAY PROJ-FBIP ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 563789 MARLER PARK BOAT RAMP 1 /13 10/01/12 11 . 300,000.00 POSTED FROM BUI TOTAL MARLER PARK BOAT RAMP 300,000.00 -00 -00 TOTAL CAP OUTLAY PROJ-FBIP 300,000.00 .00 00 TOTAL CAPITAL PROJECTS FUND 300,000.00 -00 00 TOTAL REPORT 300,000.00 00 -00 RUN DATE 06/27/2013 TIME 14:24:22 SUNGARD PENTAMATION, INC. - FINANCIAL ACCOUNTIN ’ NORTHWEST FLORIDA’S EMERALD COAST Okaloosa County Tourist Development Council MEMORANDUM DATE: July 8, 2013 TO: Richard Brannon, Purchasing Director FROM: Daniel O’ Byrne, Director Tourist Development Department RE: Award Recommendation — Marler Park Boat Ramp Parking & Outdoor Exhibit Area The Okaloosa County Tourist Development Department attests that Okaloosa County Public Works has reviewed the bid schedules received for the above subject project. Accordingly the bids provided are consistent with the approved plans and specifications. Gulf Atlantic Constructors, Inc. is the apparent lowest responsive bidder and has submitted a bid total of $1,064,464.85 which includes the alternate asphalt paved parking area. Tourist Development agrees with Public Works and recommends acceptance of Gulf Atlantic Constructor’s bid and requests that the construction contract be awarded. Should you have any questions please feel free to give me a call. Account Account Title Notes Note Amount 460 CONVENTION CENTER ENTERPRISE 4601 4TH CENT OPERATING 563710 OUTDOOR EXHIBITION PAD 564751 C.C. SPECIAL EVENTS EXTERIOR CONSTRUCTION UPGRADE SIDEWALK AND LANDSCAPING OUTDOOR SOUND AND LIGHT PACKAGE TOTAL ACCOUNT TOTAL ACCOUNT $550,000.00 $250,000.00 $800,000.00 $150,000.00 $150.000.00 FY13 Recommended Expenditure Budget by Department Date: 7/12/2012 HWY98 WALKOVER Account 2nd Prior 1st Prior Current Budget Budget Budget +- Account Title Acutal Actual Original Recommend +/- % 460 CONVENTION CENTER ENTERPRISE 4601 4TH CENT OPERATING 649520/ADMINISTRATIVE CHARGES | $53,437.18 | $76,433.17 | $54,000.00 | $63,000.00 | $9,000.00 | 16.7% OPERATING EXPENSES $53,437.18 $76,433.17 $54,000.00 $63,000.00 $9,000.00 16.7% 562752IPORTE COCHERE $0.00 $0.00 $0.00 $1,000,000.00 $1,000,000.00 0.0% 5637 10|OUTDOOR EXHIBITION PAD $0.00 $0.00 $0.00 $800,000.00 $800,000.00 0.0% 564751|C.C. SPECIAL EVENTS $0.00 $0.00 $0.00 $150,000.00 $150,000.00 0.0% CAPITAL QUTLAY $0.00 $0.00 $0.00 $1,960,000.00 $1,960,000.00 0.0% 571900/OTHER PRINCIPAL $0.00 $0.00 $315,000.00 $300,000.00 ($15,000.00) (4.8%) 4 572900/0 THER INTEREST $657,037.50 $379,631.24 $176,033.00 $25,000.00 ($151,033.00)} (85.8%) 573104|4TH CENT SERIES 2000 $975.00 $80,325.00 $1,000.00 $1,000.00 $0.00 0.0% DEBT SERVICE $668,012.50 $459,956.24 $492,033.00 $326,000.00 ($166,033.00) (33.7%) 599090|RESERVE FOR CONTINGENCIES $0.00 $0.00 $2,136,092.00 + $0.00] — ($2,136,092.00)] (100.0%) w 599200|RESERVE-DEBT SERVICE $0.00 $0.00 $992,875.00 $992,875.00 $0.00 0.0% S 599901|RESERVE-RENEWAL & REPLACE $0.00 $0.00 $250,000.00 $250,000.00 $0.00 0.0% NON-OPERATING EXPENSES $0.00 $0.00 $3,378,967.00 $1,242,875.00 ($2,136,092.00) (63.2%) TOTAL DEPARTMENT $711,449.68 $536,389.41 $3,925,000.00 $3,581,875.00 ($343,125.00) (8.7%) Account Account Title Note Amount 460 CONVENTION CENTER ENTERPRISE 4616 C.C. CAPITAL 562790 OTHER CONSTRUCTION BACKSTAGE EXPANSION EXTERIOR RESTROOMS $207,125.00 SECURITY SYSTEM UPGRADE $300,000.00 ENLARGE FRONT ENTRANCE MARQUEE $180,000.00 $1,704,400.00 TOTAL ACCOUNT $2,391,525.00 563710 OUTDOOR EXHIBITION PAD EXTERIOR CONSTRUCTION UPGRADE $550,000.00 SIDEWALK AND LANDSCAPING $250,000.00 OUTDOOR SOUND AND LIGHT PACKAGE $150,000.00 TOTAL ACCOUNT $950,000.00 563780. OTHER IMPROVEMENTS INSTALL HEAT CIRCULATING FANS IN BALLROOM If, Ill, IV $18,600.00 « REPAIR DAMAGED/CRACKED STUCCO ON BUILDING EXTERIOR $50,000.00 EXPAND LOADING DOCK TO EXPEDITE MOVE-IN/MOVE-OUT $100,000.00 -LED OUTDOOR LIGHTING PACKAGE TO ILLUMINATE ECCC $60,000.00 RETROFIT EXISTING CHILLER TO REDUCE NOISE/SAVE ENERGY $70,000.00 REPLACE METAL STRUCTURES ON UPPER AND LOWER ROOF $70,000.00 TOTAL ACCOUNT $368,600.00 Budget Expense Report (Department Requests) 2nd Prior Year 1st Prior Year Current Year Current Year Base Base % Account Title Actual Actual Original Budget 6 mos Actual Request New Request +i- ti. 460 CONVENTION CENTER ENTERPRISE 4616 C.C. CAPITAL 662752 PORTE COCHERE $0,00 $0.00 $1,000,000.00 $0.00 $1,275,000.00 $0.00 $275,000.00 27.5% 562753 BRANDING SIGNAGE $0.00 $0.00 $15,000.00 $3,255.00 $0.00 $0.00 ($15,000.00) (100.0%) £62790 OTHER CONSTRUCTION $0.00 $0.00 $0.00 $0.00 $2,391,525.00 $0.00 $2,391,525.00 0.0% 563710 OUTDOOR EXHIBITION PAD $0.00 $0.00 $800,000.00 $0.00 $950,000.00 $0.00 $150,000.00 18.8% 563790 OTHER IMPROVEMENTS. $21,907.00 $136,013.34 $448,746.00 $69,379.11 $368,600.00 $0.00 ($80,146.00) (17.9%) 564751 C.C. SPECIAL EVENTS $0.00 $0.00 $150,000.00 $0.00 $0.00 $0.00 ($150,000.00) (100.0%) CAPITAL OUTLAY $21,907.00 $136,013.34 — $2,413,746.00 $72,634.11 $4,985, 125.00 $0.00 — $2,571,379.00 106.5% TOTAL DEPARTMENT $21,907.00 $136,013.34 $2,413, 746.00 $72,634.11 $4,985,125.00 $0.60 $2,571,378.00 106.5% OEE ED SDDS’ SSC/S SS ¢'=OoO'S S's