Fort Walton Beach Resolution — 2013-35--FDLE — reading text

DISPOSITION f RESOLUTION 2013 -35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING FUNDING THROUGH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR PROTECTIVE AND TRAFFIC ENFORCEMENT EQUIPMENT ACQUISITION; AUTHORIZING THE MAYOR TO EXECUTE THE CERTIFICATION OF ACCEPTANCE; AUTHORIZING A BUDGET AMENDMENT; AND PROVIDING AN EFFECTIVE DATE. Whereas, the Florida Department of Law Enforcement through the Edward Byrne Memorial Justice Assistance Grant provides funding to reduce crime and improve public safety, and Whereas, the City is eligible to participate in this competitive grant program, and has applied for and been awarded project total of $ 12, 700 ($ 12, 700 grant funds and $ 0 City match) for Traffic Enforcement Equipment Acquisition, and Whereas, City Council finds that is in the best interests of the citizens of Fort Walton Beach to participate in the Edward Byrne Memorial Justice Assistance Grant, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA THAT: Section 1. The City Council hereby authorizes the Mayor to execute the grant award; the City Manager to execute all necessary documents to complete grant- related purchases; and a budget amendment to record the grant. Budget Amendment for Grant Funds: Revenue Expense 102 - 1579- 331 -2000 $ 12, 700 102- 1579 -521 - 6406 $ 12, 700 Section 2. This Resolution shall take effect immediately upon approval by the City Council and signature of the Mayor. Adopted by the City Council on this 10th day of December, 2013. Mike Anderson, Mayor Att s . Approved for form, 1 it snf£ - iency li len Spencer, C' y Clerk 19y rd Dykes, J , ity Attq ey  F ©LE Florida Department of Business Support Rick Scott, Governor Law Enforcement Office of Criminal Justice Grants Pam Bondi, Attorney General Post Office Box 1489 Jeff Atwater, Chief Financial Officer Gerald M. Bailey Tallahassee, FL 32302 -1489 Adam Putnam, Commissioner ofAgriculture Commissioner 850) 617 -1250 www. fdle. state. e. us NOV 212D13 The Honorable Michael Anderson Mayor City of Fort Walton Beach 107 Miracle Strip Parkway Fort Walton Beach, FL 32548 -6614 Re: Contract No. 2014 -JAGC- OKAL -2 -E5 -181 Dear Mayor Anderson The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance Grant to your unit of government in the amount of $ 12, 700.00 for the project entitled, PROTECTIVE AND TRAFFIC ENFORCEMENT EQUIPMENT ACQUISITION. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved subgrant application with the referenced contract number is enclosed for your file. All correspondence with the Department should always refer to the project number and title. As you may be aware, information from subgrants and performance reports are currently provided to the Department of Justice under the Performance Measurement Tool ( PMT) and Federal Funding Accountability and Transparency Act ( FFATA) to meet current federal transparency requirements. However, the State of Florida recently passed legislation requiring all contracts, including grants for state or federal financial assistance, be provided to the Department of Financial Services via the Florida Accountability Contract Tracking System ( FACTS). This grant contract and all subsequent correlating information including performance reports, expenditure reports, grant amendments, etc. are provided to FACTS to meet requirements under Chapter 2013 -54 and 2013 -154 Laws of Florida for transparency in government spending. If this grant agreement contains confidential or exempt information not subject to disclosure under the public records law, Chapter 119, F. S., ( such as the names of personnel and disclosure of equipment for certain undercover operations, etc. that may result in officer names or other sensitive information on grant documents and expenditure reports) please contact the Office of Criminal Justice Grants for information on requesting exemption from public records disclosure. Please complete and return the enclosed Certification of Acceptance to the Office of Criminal Justice Grants within 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the reimbursement of any project expenditures. We look forward to working with you on this project. Please contact Planning Manager Annemarie Whatley at ( 850) 617 -1250 if you have any questions or we can be of further assistance. S/incecerereelly / C4.lR/ U/ 7' V Pelrina Tuttle Herring Administrator PTH /ai Enclosures Service • Integrity • Respect • Quality  State of Florida Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD The subgrantee, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2014 -JAGC- OKAL -2 -E5 -181, in the amount of $ 12, 700. 00, for a project entitled, PROTECTIVE AND TRAFFIC ENFORCEMENT EQUIPMENT ACQUISITION, for the period of 10101/ 2013 through 09130/ 2014, to be implemented in accordance with the approved subgrant application, and subject to the Florida Department of Law Enforcement' s Standard Conditions and any special conditions governing this subgrant. r T[( J Signature of Subgran ee' s Authorized Official) Mayor Mike Anderson Typed Name and Title of Official) Name of Subgmnlee) Date of Acceptance) Rule Reference 11D -9. 006 OCJG -012 ( rev. June 2012)  SUBGRANT AWARD CERTIFICATE Subgrantee: City of Fort Walton Beach Date of Award: 1112r gas Grant Period: From: 10/ 01/ 2013 TO: 09130/ 2014 Project Title: PROTECTIVE AND TRAFFIC ENFORCEMENT EQUIPMENT ACQUISITION Grant Number: 2014 -JAGC- OKA1-- 2 - E5 -181 Federal Funds: $ 12, 700. 00 State Agency Match: Local Agency Match: $ 0. 00 Total Project Cost: $ 12, 700. 00 CFDA Number: 16. 738 Award is hereby made in the amount and for the period shown above of a subgrant under Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P. L. 90 -351, as amended, and the Anti -Drug Abuse Act of 1988, P. L. 100 -690, to the above mentioned subgrantee and subject to any attached or special conditions. This award is subject to all applicable rules, regulations, and conditions as contained in the Financial and Administrative Guide for Grants, Guideline Manual 71001 D, Office of Justice Programs, Common Rule for State and Local Governments and A -87, or OMB Circulars A -110 or A -102, as applicable, and A -21, in their entirety. It is also subject to such further rules, regulations and policies as may be reasonably prescribed by the State or Federal Government consistent with the purposes and authorization of P. L. 90 -351, as amended, and P. L. 100 -690. This grant shall become effective on the beginning date of the grant period provided that within 30 days from the date of award, a properly executed Certificate of Acceptance of Subgrant Award is returned to the Department. Authorized Official Petrina Tuttle Herring Administrator Date This award is subject to special conditions ( attached).  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Chief Official Name: Michael Anderson Title: Mayor Address: 107 Miracle Strip Parkway City: Fort Walton Beach State: FL Zip: 32548 -6614 Phone: 850 -833 -9639 Ext: Fax: 850- 833 -9640 Email: fwbmayor@fwb.org Chief Financial Officer Name: Brandy Ferris Title: Finance Director Address: 107 Miracle Strip Parkway Southwest City: Fort Walton Beach State: FL Zip: 32548 Phone: 850 -833 -9512 Ext: Fax: 850 -833 -9640 Email: bferris @fwb. org Application Ref # 2014 -JAGC -2278 Section # 1 Page 1 of 2 Contract 2014 -JAGC -OKAL -2 -E5 -181 Rule Reference 11 D -9 006 OUG -005 ( rev. October 2005) Implementing Agency Organization Name: City of Fort Walton Beach Police Department County: Okaloosa Chief Official Name: Theodore Litschauer Title: Chief of Police Address: 7 Hollywood Boulevard Northeast City: Fort Walton Beach State: FL Zip: 32548 -4920 Phone: 850 -833 -9532 Ext: Fax: 850 -833 -9563 Email: titschauer@fwb. org Project Director Name: Darrell Bruhn Title: Captain Address: 7 Northeast Hollywood Boulevard City: Fort Walton Beach State: FL Zip: 32548 Phone: 850 -833 -9537 Ext: Fax: 850 -833 -9563 Email: dbruhn @fwb.org Application Ref # 2014 -JAGC -2278 Section # 1 Page 2 of 2 Contract 2014 -JAGC- OKAL -2 -E5 -181 Rule Reference 11D -9. 006 OCJG 005 - ( rev, October 2005)  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide F General Project Information Project Title: PROTECTIVE AND TRAFFIC ENFORCEMENT EQUIPMENT ACQUISITION Subgrant Recipient: City of Fort Walton Beach Implementing Agency: City of Fort Walton Beach Police Department Project Start Date: 10/ 1/ 2013 End Date: 9/30/ 2014 Problem Identification Fiscal cutbacks and budget shortfalls have hampered the ability of the Fort Walton Beach Police Department to replace necessary equipment. Patrol officers are in need of moving radars to facilitate traffic enforcement. Patrol officers also lack portable tactical shields for protection in high risk situations. Police headquarters lacks surveillance ability in critical positions because of non- working cameras. Through grant funds we will be able to ensure the objectives of traffic safety through enforcement, officer safety through protective equipment, and the security of the building and its employees