Fort Walton Beach Council agenda — 02-08-11 regular — reading text

responsibilities of the 2011 Hollywood Fiber 18 Project, as defined in Article 2 ( herein after called the " PROJECT "). 19 20 Section 1. 2: COUNTY RESPONSIBILITIES 21 The responsibilities of the COUNTY with regard to the PROJECT are as follows: 22 A. The COUNTY will be responsible for vendor selection, vendor contract 23 maintenance and payment. 24 B. The COUNTY, at its discretion may add additional participants to this agreement 25 at a later date, without approval of the CITY. The participants may be but are not 26 limited to all municipalities within the County. 27 C. The COUNTY will be the primary participant and will be responsible for the 28 coordination of the PROJECT with the selected vendor and provide overall 29 proj ect management. 30 D. The COUNTY will insure the installation and testing of all conduit and related 31 single mode fiber as detailed in Article 2. Conduit installation will include all 32 permitting, installation of 2" conduit, pull boxes and pull tape. Fiber installation 33 will include proofing the existing conduit, single mode fiber installation, splicing, 34 terminating and testing. 35 E. The COUNTY will register all single mode fiber and conduit with Sunshine State 36 One Call to perform utility location as part of the Okaloosa County Fiber 37 Network. 38 39 Section 1. 3: CITY RESPONSIBILITIES 40 The responsibilities of the CITY with regard to the PROJECT are as follows: 41 A. The CITY will be responsible for all multi -mode fiber, conduit, splicing and 42 terminations between the Sanitation Division Office at 14 Robinwood Drive SW 43 and the ]Facilities Maintenance Office at 116 Hollywood Boulevard SW. 44 B. The CITY agrees to reimburse the COUNTY within thirty (30) days of the date of 45 the invoice billing the CITY for the CITY' s share of the PROJECT cost as 46 outlined in Article 3. 47 C. The CITY will be responsible for maintenance of laterals, building entry points, 48 and network equipment. 49 50 ARTICLE 2 51 PROJECT DESCRIPTION 52 53 Section 2. 1: PROJECT DESCRIPTION 54 The PROJECT is an effort to connect the City of Fort Walton Beach City Hall Complex 55 with the Engineering & Utility Services Department Field Office Complex at 203 Hollywood 56 Boulevard NW, the Facilities Maintenance Office at 116 Hollywood Boulevard SW, the 57 Sanitation Division Office at 14 Robinwood Drive SW, and the Fort Walton Beach Police 58 Department at 5 Hollywood Boulevard NE ( existing point to point between City Hall) to provide 59 increased bandwidth capacity while reducing recurring communication costs. High quality 60 corning single mode fiber optic cable will be used to connect all offices except the Sanitation 61 Division Office at 14 Robinwood Drive SW, which will be connected to the CITY network via 62 the Facilities Maintenance Office at 116 Hollywood Boulevard SW by CITY installed conduit 63 and CITY terminated multi -mode fiber optic cable between the buildings. The PROJECT will 64 also lay the groundwork for future connection of other CITY offices with additional splicing 65 and/or new fiber installation not included in this agreement by leveraging the Okaloosa County 66 Fiber Network ringed architecture. 67 68 The work covered in this document details the installation of approximately 4,500 linear 69 feet of corning single mode fiber optic cable in approximately 2,200 linear feet of new 2" 70 underground conduit and approximately 1, 900 linear feet of existing underground 2" conduit. 71 Existing Okaloosa County underground conduit will be used from the southeast side of the 72 intersection of Hollywood Boulevard and Beal Parkway to the southeast side of the intersection 73 of Hollywood Boulevard and Robinwood Drive. New underground conduit will be installed from 74 the existing pull box at Robinwood Drive SW across and along Hollywood Boulevard NW 75 westerly to connect the single mode PROJECT offices at each of their designated entry points. 76 Conduit installation will include all permitting, installation of 2" conduit, pull boxes and pull 77 tape. Fiber installation will include proofing the existing conduit, single mode fiber installation, 78 splicing, terminating and testing. The CITY will be provided six ( 6) strands of single mode fiber 79 to be used in point to point or ringed network architectures along all new single mode fiber 80 routes and suitable fiber counts on the existing Okaloosa County Fiber Network to complete the 81 CITY network strategy of connecting all effected offices by using a ringed fiber architecture that 82 eliminates a single point of failure and allows the network to traverse the Okaloosa County " Fort 83 Walton Beach Ring ". This ring will take the CITY network past the Fort Walton Beach Golf 84 Club Property on Lewis Turner Boulevard, Martin Luther King Jr. Boulevard and east on 85 Highway 98 back to the City of Fort Walton Beach City Hall Complex. 86 87 ARTICLE 3 88 BILLING AND PAYMENT 89 90 Section 3. 1: COMPENSATION 91 The CITY shall be responsible for paying $ 20,982. 00 to the COUNTY according to the 92 schedule in Section 3. 3. 93 94 Section 3. 2: ADDITIONAL WORK 95 Payment of any additional work requested of the COUNTY, which is beyond the scope 96 of the AGREEMENT shall be the sole responsibility of the requesting party. 97 98 Section 3. 3: PAYMENTS 99 The COUNT' shall be responsible for making all payments to the Vendor. The 100 COUNTY shall invoice the CITY for the CITY' s share of the project billing before final 101 payment is made from the COUNTY to the Vendor. 102 103 ARTICLE 4 104 TERM 105 106 Section 4. 1: TERM OF AGREEMENT 107 This AGREEMENT is effective on the date of full execution by all parties. This 108 AGREEMENT shall terminate upon acceptance of the PROJECT deliverables to the CITY. It is 109 the intent of the COUNTY to complete the PROJECT no later than two ( 2) months from notice 110 to proceed (NTP). 111 112 ARTICLE 5 113 MISCELLANEOUS 114 115 Section 5. 1: ASSIGNMENT BY CITY 116 This agreement may not be assigned by the CITY without the written consent of the 117 COUNTY. 118 119 Section 5. 2: REPRESENTATIVES 120 The authorized representative of the COUNTY shall be: 121 122 Dan Saimbenedetto, GIS Manager 123 Okaloosa County 124 1804 Lewis Turner Boulevard, Suite 402 125 Fort Walton Beach, FL 32547 126 127 The authorized representative for the CITY shall be: 128 129 Dave Jenzen, IT Director 130 City of Fort Walton Beach 131 107 Miracle Strip Parkway SW 132 Fort Walton Beach, FL 32548 133 134 All notices required by this AGREEMENT shall be in writing to the representatives listed 135 above. 136 137 138 139 Section 5. 3: REPRESENTATIONS OF COUNTY 140 The COUNTY represents that this AGREEMENT has been duly authorized, executed, 141 and delivered by the Board of County Commissioners as the governing body of Okaloosa County 142 in accordance with law, and it has the required power and authority to perform this agreement. 143 144 Section 5. 4: REPRESENTATIONS OF CITY 145 The CITY represents that it is a City Government duly established under the laws of the 146 State of Florida, qualified to do business in the State of Florida, and this AGREEMENT has been 147 duly authorized, executed, and delivered in the State of Florida, and it has the required power 148 and authority to perform this agreement. 149 150 IN WITNESS WHEREOF, the parties have hereunto set their hands and seals, and such 151 of them as are corporation have caused these present to be signed by their duly authorized 152 officers. 153 154 City of Fort Walton Beach 155 156 157 Mike Anderson, Mayor 158 City of Fort Walton Beach 159 160 ATTEST: 161 162 163 Helen Spencer, City Clerk 164 City of Fort Walton Beach 165 166 The form and legal sufficiency of the foregoing has 167 Been reviewed and approved by the City Attorney 168 169 170 171 172 FOR OKALOOSA COUNTY BOARD OF COUNTY 173 COMMISSIONERS OKALOOSA COUNTY, FLORIDA 174 175 176 177 James D. Curry, County Administrator Date  City .Council of Fort Walton Beach FINANCE MEMORANDUM To: Robert T. Mearns, City Manager From: Brandy Wunker, Finance Director Date: February 8, 2011 Subject: Investment Management Services for General Plan L BACKGROUND: 1. 1. At the October 26, 2010 regular meeting, the City Council endorsed utilizing the Bogdahn Group to assist the City with selecting an Investment Manager to receive a portion of Aletheia' s assets and waiving the City' s purchasing policies for this solicitation.. 1. 2. On January 13, 2011, the General Employees' Retirement Plan Advisory Committee met to discuss this process. 1. 3 At the above referenced meeting, Mr. Bogdahn provided additional information regarding recent developments at Aletheia. In his opinion, the recent developments added too much volatility and risk to the Plan and he recommended complete replacement of Aletheia. 2. DISCUSSION: 2. 1. Mr. Bogdahn provided an Investment Manager Review report that compared the City' s current Investment Managers with five other Investment Managers to determine which candidate would compliment the performance and strategies of the other Managers in the Plan. The following firms were considered: 2. 1. 1. Alger Capital 2. 1. 2. Wells Capital 2. 1. 3. Brown Advisory 2. 1. 4. Winslow Capital 2. 1. 5. DSM 2. 2. The report showed that Wells Capital Management was the best compliment and a motion was made to interview the Firm. 2. 3. On January 25, 2011, the General Employees' Retirement Plan Advisory Committee interviewed Wells Capital Management and unanimously voted to recommend the hiring of Wells Capital Management to replace Aletheia for the large cap growth investment category