Fort Walton Beach Council agenda — 02-08-11 regular — reading text

Ct cl) CY) U. z Z CL 0 U 0 ED Z 3: 0 OC m 69 619 Era 69 69 to DD cc CLCL EE EE xM EE EE r- r- EE 66 CC 00 LLJLLJ 00 A C14 U-U- LL C14 C; aa: : 00 inin ZZ m3 ZZ r_ toto UlUl m DooDoo CLCL S WW ux c ujuj w 0 V GO  1/ 24/201 Q Joseph P. Wilson, PE Cn r- Project Engieer 0 Hatch Mott MacDonald 5111 North 12th Avenue X Penscola, Florida 32504 W Re: Utility Excavation Services City of Fort Walton Beach Job No. 11 -0112 O Maintenance of Traffic Bid Price O Mr. Wilson, Z tYl Please let this letter serve as confirmation of our understanding of the requirement for Maintenance 0 of Traffic on the above referenced project. Our line item estimate is inclusive of the necessary co construction signage to accommodate the safety requirements for the immediate work zone as well as provide instruction to the anticipated local traffic for the neighborhoods. co As typically required, access to the residence will be maintained and coordinated throughout our progress.. Should you have any questions or need further information, please contact us, SincereX Lee M. Brown Page 1 of 1  8.6 City of Fort Walton Beach ENGINEERING & UTILITY SERVICES MEMORANDUM To: Robert T. Mearns, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: February 8, 2011 Subject: MOA with Okaloosa County for Fiber Optic 1. BACKGROUND: I. I. During the FY 2009- 10 Budget Policy Workshop, City Council approved Staff to move forward with the purchase of GPS equipment and to implement the Geographic Information System ( GIS) program in -house in lieu of hiring a consultant to implement the program. 1. 2. Since the FY Budget Policy Workshop, the Engineering Division has 2009 -10 purchased real -time GPS equipment and has completed approximately 30% of the field data collection of the water, sanitary sewer, and stormwater infrastructure systems. 1. 3. With large sections of the infrastructure systems input into the GIS geodatabases, it is necessary to upgrade the City' s GIS hardware and software and fiber optic network in order to consolidate, analyze, and transmit the GIS information. 2. DISCUSSION: 2. 1. In January 2011, the Engineering Division relocated from the City Hall Annex on Miracle Strip Parkway SW to the Field Office Complex on Hollywood Boulevard NW. With the large amounts of data usage required by the GIS program, the City contacted Okaloosa County to discuss extending the Okaloosa County Fiber Optic Network to the Field Office Complex. 2. 2. The County had recently completed the extension of the fiber optic network to the City' s City Hall Complex and Police and Fire Department Complex and maintains existing conduit from the intersection of Beal Parkway and Hollywood Boulevard to the intersection of Robinwood Drive and Hollywood Boulevard. 2. 3. Okaloosa County has developed a Memorandum of Agreement to extend their fiber optic network to serve the following City facilities: Field Office Complex on Hollywood Boulevard NW, Facilities Maintenance Office on Hollywood Boulevard SW, and the Sanitation Division Office on Robinwood Drive SW. 2. 4. The extension of the fiber optic network to these facilities will allow the City' s facilities to operate on a fiber optic ring, titled the " Fort Walton Beach Ring" and allows for redundancy in case of a failure along the network. 2. 5. The project consists of Okaloosa County installing approximately 4, 500 linear feet of single mode fiber optic cable from the intersection of Beal Parkway and Hollywood Boulevard to -the Field Office Complex at 203 Hollywood Boulevard NW using both  City Council of Fort Walton Beach ENGINEERING & UTILITY SERVICES F MEMORANDUM To: Robert T. Mearns, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: February 8, 2011 Subject: MOA with Okaloosa County for Fiber Optic existing and new two -inch conduit. 2. 6. The City will be responsible for connecting the City facilities to the new fiber optic network and purchasing and installing the necessary networking equipment. 3. FINANCIAL INFORMATION: 3. 1. The estimated cost for Okaloosa County to extend the fiber optic network along Hollywood Boulevard is $ 20, 892. 00. 3. 2. The estimated cost for the City to connect the City' s facilities to the fiber optic network and purchasing and installing the networking equipment is $ 17, 500. 00. 3. 3. The total estimated cost of the fiber optic network project is $ 38, 392. 00. If approved, sufficient funding is available in CIP 5114 - GIS Mapping. 4. RECOMMENDATION: 4. 1. City Council authorization for the Mayor to execute a Memorandum of Agreement with Okaloosa County to extend its fiber optic network along Hollywood Boulevard to serve City facilities along the route. 4.2. Council authorization to utilize up to $ 40, 000. 00 from CIP 5114 - GIS Mapping for the installation of the necessary fiber optic cable, conduit, and incidentals, the connections of each City facility to the network, and the purchase and installation of the necessary networking equipment. ATTACHMENTS: MOA Fiber Optic ( PDF) SIGNATURE BLOCK: Michael Beedie Completed 01/ 31/ 2011 10: 27 AM Finance Completed 01/ 31/ 2011 11: 30 AM Dave Jenzen Completed 01/ 31/ 201111: 35 AM City Attorney Completed 02/ 01/ 2011 1: 27 PM Carole Jones Completed 02/ 01/ 2011 1: 43 PM City Manager Completed 02/ 02/ 20119: 12 AM City Council Pending  B..B.a I MEMORANDUM OF AGREEMENT 2 WITH OKALOOSA COUNTY 3 FOR FIBER OPTIC INFRASTRUCTURE IMPROVEMENTS 4 5 This AGREEMENT is made and entered into this day of February, 2011 by and 6 between OKALOOSA COUNTY, FLORIDA ( herein after referred to as the " COUNTY "), a 7 political subdivision of the State of Florida, and the CITY OF FORT WALTON BEACH 8( herein after referred to as the " CITY "),a Municipal Government organized and validly existing 9 under and by virtue of the laws of the State of Florida and authorized to do business in the State 10 of Florida. 11 12 ARTICLE I 13 CONDITIONS AND RESPONSIBILITIES 14 15 Section 1. 1: PURPOSE 16 The purpose of this agreement is to establish the terms and conditions under which the 17 County and City will share in the cost, benefits and