Fort Walton Beach Council agenda — 02-08-11 regular — reading text

Q X t p C E O CA ty ' to i rig C) Z U o e N o 14 w Q= o H 0a te3°=>a V Z RU RU O To: Robert T. Mearns, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: February 8, 2011 Subject: Budget Amendment, Resolution 2011 -2 1. BACKGROUND authorizing the budget for fiscal year 2010 -11, was adopted by 1. 1 Resolution 2010 -3 3, City Council on September 22, 2010. The resolution provides for amendments to the budget by resolution with identification of expenditures and a corresponding revenue source. 2. DISCUSSION 2. 1 The adopted budget is periodically amended to reflect unanticipated activities. The proposed amendments are outlined below. 2. 1. 1 GENERAL FUND - The FY 2010 -11 budget is $ 17, 745, 985. A budget amendment in the amount of $1, 402 is proposed for the Florida League of Mayors membership, using the proceeds received from the Florida League of Cities dues rebate, and for cemetery live oak trees, resulting in a General Fund budget of $17, 747, 387. Purpose Amount Revenue Source FL League of Mayors 402 FLOC dues rebate Cemetery Live Oak Trees 15000 Trx from Perpetual Car 1, 402 2. 1. 2 CRA FUND - The FY 2010 -11 budget is $ 3, 580, 362. A budget amendment in the amount of $28, 500 is proposed for Phase VI and VII MainStreet Streetscape design and admin and heavy pedestrian area signageas approved by City Council on June 22, 2010, resulting in a CRA Fund budget of 3, 608, 862. Purpose Amount Revenue Source MainStreet Streetscape VI & 12, 700 CRA Fund Balance VII Heavy Pedestrian Signage 151800 1 CRA Fund Balance 28, 500 2. 1. 3 UTILITIES FUND - The FY 2010 -11 budget is $ 7, 766, 554. A budget DOC ID: 1136 Page 1  101 RESOLUTION ( ID # 1136) amendment in the amount of $3, 914 is proposed for sewer line replacement on Alabama Avenue, resulting in a Utilities Fund budget of $7, 770,468 Pu c se Amount Revenue Source Alabama Sewer Line Unreserved Relocation $ 3, 914 Net Assets 3, 914 2. 1. 4 BEAL MEMORIAL CEMETERY PERPETUAL CARE FUND - The FY 2010 -11 budget is $ 42, 600. A budget amendment in the amount of $1, 000 is proposed for five live oak trees, resulting in a Beal Memorial Cemetery Fund budget of $43, 600. Purpose Amount Revenue Source Trx to General Fund 1, 000 Perp.Perp. CareCare FundFund BalanceBalance 1, 000 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2011 -2 amending the FY 2010 -11 budget. ATTACHMENTS: resolution account detail XLS) resolution resolution resolution ( (( DOC) DOC)DOC) SIGNATURE BLOCK: Charlotte Dunworth Completed 01/ 25/ 2011 10: 15 AM Finance Completed 01/ 25/ 20113: 45 PM City Attorney Completed 01/ 26/ 201. 12: 49 PM Carole Jones Completed 01/ 2-8/ 20119: 37 AM City Manager Completed 01 / 28/ 2011 9: 44 AM City Council Pending  RESOLUTION ( ID # 1136) RESOLUTION NO. 2011- 2 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2010 THROUGH SEPTEMBER 309 2011 BUDGET TO MAKE CERTAIN AMENDMENTS TO APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA, THAT: Section 1. Authority Resolution 2010 -33, adopted on September 22, 2010, authorizes amendments to the FY 2010 -11 budget by resolution. Section 2. General Fund Budget Amendment a. The City received a rebate for its Florida League of Cities membership and would like to renew its Florida League of Mayors membership in the amount of $402. b. The City incurred $ 1, 000 to plant five live oak trees at the Beal Cemetery. Therefore, there is appropriated $ 402 from other revenues and $ 1, 000 from interfund transfers increasing the General Fund budget by $ 1, 402 from $ 17, 745, 985 to $ 17, 747, 387. Section 3. CRA Fund Budget Amendment City Council approved completing the remaining phases of the Downtown Streetscape project and completing design and construction of new mast arm signage indicating heavy pedestrian areas downtown on June 22, 2010. Therefore, there is appropriated $ 28, 500 from fund balance increasing the CRA Fund budget by $ 28, 500 from $ 3, 580, 362 to $ 3, 608, 862. Section 4. Utilities Fund Budget Amendment The City incurred $ 3, 914 in expense associated with moving the Alabama Avenue sewer line as the result of a lawsuit settlement. Therefore, there is appropriated $ 3, 914 from unrestricted net assets increasing the Utilities Fund budget by $ 3, 914 from $ 7, 766, 554 to 7, 770, 468. Section 5 Beal Memorial Cemetery Fund Budget Amendment The City incurred $ 1, 000 in expense to plant five live oak trees at the Beal Memorial Cemetery. Therefore, there is appropriated $ 1, 000 from undesignated fund balance increasing the Beal Memorial Cemetery Fund budget by $ 1, 000 from $42, 600 to $ 43, 600. Section 6. Effective Date This resolution shall take effect immediately upon approval by the City Council and signature by the Mayor.  RESOLUTION ( ID # 1136) Mike Anderson, Mayor Adopted Approved for Form and Legal Sufficiency: Attest: Hayward Dykes Jr., City Attorney Helen Spencer, City Clerk P  FY 2010 -11 Budget Amendment #3 Resolution 2011 -2 GENERAL FUND Revenue Account & Amount Expense Account & Amount Comments FL League of Mayors 001 - 1500- 369 -9000 402 001- 0100 -511 - 5400 402 offset by FLOC dues rebate Live Oak "Frees 001 -1600- 381 -2400 1, 000 001 -5323 -539 -6355 1, 000 transfer from perpetual care fund 1, 402 1, 402 FY 2010 -11 Adopted Budget 17, 633, 614 Budget Amendment # 1 32, 009 Budget Amendment #2 80, 362 Budget Amendment #3 1, 402