Okaloosa County BOCC — November 16, 2013 — Auction Service — reading text

AUCTIONEER SERVICES QUOTE # PUR 55-13 RECEIVED AUGUST 16, 2013 PORTER AUCTION INC, CRESTVIEW, FL 20% + EXPENSES COUNTY REQUIRED TO MOVE ALL ITEMS TO ONE LOCATION COUNTY MUST PROVIDE RESTROOM GLOBAL AUCTION SERVICES TALLAHASSEE, FL 10% FLAT COMMISSION PROVIDE ALL SERVICES (SEE PROPOSAL) Proposal to County of Okaloosa, Board of County Commissioners August 16, 2013 From: Global Auction Services, a Division of Aaron Joseph & Company, LLC 200 John Knox Roads Tallahassee, Florida 32303 Joseph F. Kikta, Principle 850- 878-3030 office 850-765-8855, Fax 850-778-3003, mbl. To: Richard Brannon Purchasing Director 602 C. North Pear! Street Crestview, FI. 32536 850-689-5690 E-Mail: rbrannon@co.okaloosa-fi.us Formal Proposal, 3 pages Attachments, As per RFQ- PURSS5S-13: 1. We will provide traditional auction services such as: providing auction staff, cataloging, organizing, photographing, valuing, accounting, customer billing, moving, and warehousing services if needed; ; 2. We will provide and manage live auctions, online auctions (timed and virtual), or live actions with simultaneous online bidding as needed. 3. We will assist buyers with handling and shipping of surplus inventory purchased. 4. We will provide development and placement of marketing and advertising in various media such as print, video, radio, direct mail campaigns, email campaigns, social media such as: 18 Facebook, Google+, and twitter, RSS Syndicated Auction Blog, as deemed appropriate and cost effective.. 5. Wewill provide a branded online web page on the global Auction services platform where potential buyers can view your auction catalogues, sign up for your auction email lists and find links to online bidding for your auctions. 6. We will develop and maintain an email list specifically for your auctions. We will utilize our current email lists and/or purchase additional email lists if necessary and cost effective to do so. 7. We will work with your website administrator to provide a link on the Okaloosa County webpage to direct potential buyers to your branded auction page. 8. We will manage your online auctions on the Proxibid platform, which exposes your actions to more than 2.5 million monthly visitors, takes advantage of Proxibid’s momentum. More than 10,000 new buyers join the Proxibid marketplace each month. Proxibid reaches beyond international boarders with buyers from 190 different countries. 9. We will charge 10.00% commission, or a buyers premium, or a combination of the two from the proceeds of the sale and deduct commissions from said proceeds. 10. We will collect the proceeds of the auction, and shall deposit the entire proceeds received from the auction, into the Auction Business’s trust/escrow account within 2 business days of the sale, or receipt of said proceeds. 11.Within 15 days following the completion of a live-only auction, or within 30 days of an auction that utilizes online bidding, the auction business will provide payment to the Okaloosa County by check from its trust/escrow account less the Auction Business’ fees. 12. We will accept as payment- cash, wire transfer with a convenience fee, cashier’s checks with an approval letter from the bank, and credit cards with a negotiated additional buyer’s premium. But no personal checks. 13.We will conduct “Public Notice” as required by the Okaloosa County, Florida and specifically as we have been informed in the Ft. Walton and Crestview newspapers. 14.We will create and maintain a “Cloud” based shared file to hold all documents related to this contract, including all auction records as they are created. 15. We will provide an employee or an agent of Aaron Joseph & Company LLC/Global Auction Services to be present during the transfer of custody of any property owned by the Okaloosa County Florida according to our scheduling. 16. We will work with the Okaloosa County Surplus Inventory Manager utilizing their “Boneyard” to create an ongoing standardized surplus disposal system as required. 17.We, or our agents, will arrange, advise, conduct, handle any and all moving, shipping or demolition, as we deem necessary to facilitate the sale of properties. 19 18. We will provide all insurance documentation as per the terms stated in the proposal request b Okaloosa County after being awarded this contract. See Attachments following this page. Remainder of Page Intentionally Blank Zk