Okaloosa County BOCC — November 3, 2015 — Sept 15, 2015 regular meeting — reading text

reduced to $993,219.87 through seven previous change orders. Mr. Harris made motion, seconded by Mr. Goodwin, to approve this change order. 5 yeas. ATRPORTS - APPROVAL OF AGREEMENT WITH DESTIN JET FOR DESTIN EXECUTIVE AIRPORT SIGNAGE Mr. Tracy Stage, Deputy Airports Director, stated the name of the Destin Airport was changed to Destin Executive Airport in January 2015 and the FAA approved the name change on August 20. He said Destin Jet (Airport Fixed Base Operator) has designed a new sign and contracted with a sign company to update the monument signage with a new modern 10’ by 8’ sign bearing the new name. Mr. Stage stated the county’s share of the new sign is $6,189 and if approved, funds for the payment will be taken from the maintenance and repair account. Mr. Windes commented that the county’s share of the sign is fair and he likes the design of the sign which has "“Coleman Kelly Field” on it, noting that Mr. Kelly donated the land for the airport. Mr. Windes made motion, seconded by Mrs. Ketchel, to replace the monument sign, updating the name of the airport, and to approve payment of the county’s share of the sign. AIRPORTS - RESOLUTION TO FINANCE/REFINANCE AIRPORTS CIP PROJECTS Mr. Stage requested approval to refinance airports capital improvement projects by the adoption of a resolution authorizing a borrowing of not-to-exceed $8 Million from the Pooled Commercial Paper Loan Program of the Florida Local Government Finance Commission. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve entering into the loan agreement with Florida Local Government Finance Commission under the terms of the proposed resolution. 5 yeas. RESOLUTION NO. 15-171 September 15, 2015 =) 2= Minute Book 73, Page 215 Okaloosa County Board of County Commissioners PUBLIC WORKS - ACCEPTANCE OF STORMWATER DRAINAGE EASEMENT AND HOLD HARMLESS AGREEMENT FOR PERMANENT ACCESS AND MAINTENANCE OF POND 1, LAKE LORRAINE S/D Mr. Jason Autrey, Public Works Director, asked Board consideration to accept an easement and hold harmless agreement from the Shalimar Point Golf Course Board of Directors for permanent access and maintenance of Pond 1 adjacent to the Lake Lorraine Subdivision. He pointed out there is no cost to the county associated with this easement. Mrs. Ketchel made motion, seconded by Mr. Windes, to accept for recording the drainage easement and hold harmless agreement. 5 yeas. PUBLIC WORKS - AMENDED P.J. ADAMS PARKWAY TRIP AGREEMENT WITH FDOT Mr. Autrey explained that Okaloosa County entered into a Transportation Regional Incentive Program (TRIP) agreement with the Florida Department of Transportation (FDOT) in April 2014 for an off-system roadway improvement to P.J. Adams Parkway. FDOT agreed to match $2.2 Million of county funds, for a project total of $4.4 Million, to complete the full four-lane design from S.R. 85 to Interstate 10 and to acquire right-of-way from S.R. 85 to Ashley Drive. The funding 1is available and a resolution must be adopted by the Board to support the project and to authorize the Chairman to execute the amended agreement. Mr. Autrey stated the amendment does not alter the amount of money provided by FDOT or required by the county. It is solely intended to clarify that all aspects of the agreement are to be shared 50/50 by both parties. Mr. Harris made motion, seconded by Mr. Goodwin, to approve the amendment to the TRIP agreement and accompanying resolution. 5 yeas. RESOLUTION NO. 15-190 PUBLIC WORKS - APPLICATION TO EPA FOR GULF OF MEXICO COOPERATIVE AGREEMENT PROGRAM (POCKET ITEM) Mr. Boyles stated this is a time-sensitive item. Mr. Autrey stated staff received notice a few weeks ago of a grant opportunity with the EPA’s Gulf of Mexico Cooperative Agreement Program. He said $3.5 Million 1s available for stormwater projects and grants are capped at $300,000 per award. Mr. Autrey stated the county has one project which would qualify and that is in Gap Creek. He reported staff has assembled an application package for funding of the Emerald Village Basin September 15, 2015 -13- Minute Book 73, Page?2ie6 Okalocosa County Board of County Commissioners Modification Project. The request is for $289,000 and is an electronic submission. Mr. Autrey requested authorization to submit this application. Mr. Goodwin made motion, seconded by Mrs. Ketchel, to approve staff’s recommendation to submit the grant application to EPA for the Emerald Village Retention Basin Modification Project as part of the Gulf Of Mexico Cooperative Agreement Program. 5 yeas. GROWTH MANAGEMENT - PUBLIC WORKSHOP REGARDING EXCESSIVE VEGETATION AND PROPERTY MAINTENANCE Mr. Elliot Kampert, Growth Management Director, requested approval of a workshop on excessive vegetation at the October 6 meeting at approximately 9:00 a.m. A draft ordinance will be brought back and will include many of the items Mr. Goodwin mentioned on property maintenance. Mr. Windes commented there are many more issues here than a commissioner in a yard measuring the height of grass. He said these concerns include drugs, allergies, fire hazards, and property values. Mr. Windes made motion, seconded by Mr. Harris, to schedule the workshop on excessive vegetation and property maintenance at 9:00 a.m. at the October 6 meeting. Mr. Stewart clarified that during the course of the meeting, there will be a workshop with an agenda. Mr. Goodwin expressed relief in scheduling a workshop. Upon inquiry by Mrs. Ketchel, Mr. Boyles said the workshop was not scheduled for a South County meeting because staff was trying to put this together quickly. Mr. Windes stated an effort was made by staff to expedite this item and although he would prefer a South County meeting, he recommends staying the course with a workshop on October 6. 5 yeas. GROWTH MANAGEMENT - APPROVE PUBLIC TRANSPORTATION COLORS, LOGO, AND NAME Mr. Kampert stated the Transit Cooperative has discussed the need to provide a new brand and image for public transportation. The Cooperative placed importance on branding the transit system to compliment other marketing efforts currently underway in the county, in particular the efforts of the Tourist Development Council (TDC). At the August 27 meeting of the TDC, the topic was discussed. Mr. Ayan Uphadyay of Maruti Fleet and Management was encouraged to work closely with the county and TDC staff on the transit branding initiative. The TDC gave permission at September 15, 2015 -14- Minute Book 73, Page 217 Okaloosa County Board of County Commissioners that meeting for use of its new “wave” logo as part of a coordinated marketing and branding effort. Mr. Kampert displayed the proposed new logo and color scheme on the screen. At its September 4 meeting, the Transit Cooperative unanimously approved the following recommendations to the Board: e The TDC “wave” logo in the colors used by the TDC should be affixed to the public transit vehicles in such a manner as to help establish a countywide brand identity. The exact placement of the logo will be recommended by Maruti so as to provide the best combination of brand identity and opportunity for advertising sales. ¢ Small decals of the seals of the Transit Cooperative members should be placed near the entry doors of the vehicles so that riders will be made aware of the cross- jurisdictional nature of the service. ¢ The name of the service is recommended to be changed from “Okaloosa County Transit” and “The Wave” to “The Emerald Coast Rider” which may be shortened to “E.C. Rider.” TDD Director Ed Schroeder stated it is an honor to put our brand on the transportation system. He said the TDC totally endorses the idea. Mrs. Ketchel made motion, seconded by Mr. Windes, to accept the Transit Cooperatives recommendations regarding the decoration, branding, and naming of the public transit system and vehicles. 5 yeas. GROWTH MANAGEMENT - LOCAL MITIGATION STRATEGY, COMMUNITY RATING SYSTEM ANNUAL UPDATE Each year the county must provide the Florida Department of Emergency Management an update on the status of the adopted Local Mitigation Strategy. The update must include any new and completed projects, as well as a brief summary of any other changes. Failure to provide the annual update could jeopardize the county’s ability to receive funds in the event of a declared disaster. Mr. Kampert asked the Board to approve the 2015 Local Mitigation Strategy, Community Rating System Annual Update and to authorize transmittal of the document +to the Florida Department of Emergency Management. Mr. Harris made motion, seconded by Mr. September 15, 2015 o= Minute Book 73, Page 218 Okaloosa County Board of County Commissioners Goodwin, to approve the plan and to transmit as recommended by staff. 5 yeas. GROWTH MANAGEMENT - MODIFICATION NO. 11 TO FLORIDA DEPARTMENT OF ECONOMIC OCPPORTUNITY NEIGHBORHOOD STABILIZATION PROGRAM AGREEMENT AND AMENDMENT NO. 8 TO OKALOOSA COUNTY DEVELOPMENT CORPORATION CONTRACT Mr. Kampert provided a detailed explanation of the two documents associated with the Neighborhood Stabilization Program (NSP) relating to the Palm Village Project. He made the following recommendations: e approval of and authorization for Chairman to execute Modification No. 11 and the associated transmittal letter to the Florida Department of Economic Opportunity (FDEO) for the NSP Agreement Contract #10DB-4X-01-56-01-F18, as well as any future extensions and other grant documents during the term of this NSP grant e approval of and authorization for Chairman to execute Amendment No. 8 to Contract #Cl10-1798-GM with Okaloosa County Community Development Corporation (OCDC) for NSP administration, as well as any future extension and related documents associated with OCDC’s administration of this NSP grant e authorize and direct that a copy of the Modification executed by the Chairman only be kept with Contract #C1l0- 1798-GM until such time as the fully executed Modification document is returned to the county at which time the fully executed copy will replace the copy bearing only the Chairman’s signature. Mr. Harris made motion, seconded by Mr. Goodwin, to approve staff’s recommendation as detailed above. 5 yeas. NEW BUSISNESS - WORKSHOP ON RESTORE ACT PROJECTS Mr. Rick Owen, Administrative Manager, stated he 1is happy to report the process of vetting projects for the Transocean settlement has been completed by the RESTORE Advisory Committee. Presentations were made before the committee in June and July. Subsequently, the committee prepared a list of projects to come before the Board. He requested the commissioners approve a workshop to review the list of projects on October 13 at 1 p.m. Mr. Windes made motion, seconded by Mrs. Ketchel, to authorize the workshop for review of RESTORE projects on October 13 at 1 September 15, 2015 -16- Minute Book 73, Page 219 Okaloosa County Board of County Commissioners p.m. in the Shalimar Administration Building. Mr. Boyles noted that he may have a conflict. 5 yeas. PUBLIC COMMENTS None. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 10:00 a.m. J. D. PEACOCK II NATHAN D. BOYLES, CHATIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Teresa Ward.) September 15, 2015 -17- Minute Book 73, Page 220 Okaloosa County Board of County Commissioners