Okaloosa County BOCC — November 3, 2015 — Sept 15, 2015 regular meeting — reading text

No. 11 to Agreement for Medical Examiner services, contract #C04-1047-BCC Purchasing: Approve final payment to Security 101 (Invoice #P23814) in the amount of $114,170.91 for access control system replacement and waive the performance bond requirement September 15, 2015 ~-6- Minute Book 73, Page 209 Okaloosa County Board of County Commissioners 24, Purchasing: Contract renewal with FleetCor Technologies for fuel transaction tracking services, contract #C11-1909- FLT 25, Purchasing: Contract renewal with Fort Walton Concrete, Inc./Crestview Ready Mix, Inc.; contract #C14-2105-PW and Amendment No. 2 to contract #C14-2105-PW to include 2% increase 26. Purchasing: Contract with Oasis Management Systems to provide commissary management services at Okalcosa County Jail 27. Purchasing: Contract with Unifirst Corporation to provide unifeorms and other supplies to Water & Sewer Department and Emerald Coast Conference Center 28. Purchasing: Contract renewal with Vulcan Materials to provide 1lime rock, limestone, and asphalt millings; contract #C14-2074-PW 29. Purchasing: Contract amendment #2 with Asphalt Paving Systems to extend expiration date to allow completion of task orders, contract #C12-1961-PW 30. Purchasing: Contract amendment #4 with Horizons of Okaloosa County to extend expiration date to December 31, 2015; contract #C08-1592-TDC 31. Purchasing: Contract renewal with TriTech Software for maintenance of 9-1-1 software, contract #C00-0454-PS 32. Purchasing: Remove Asset #18310 (Supervisor of Elections high speed scanner) from inventory list 33. Purchasing: Contract renewal with True North Emergency Management, LLC for disaster debris removal monitoring services, contract #Cl12-1947-PW 34. Purchasing: Contract with ES&S for voting equipment 35. Public Works: Eglin Shalimar Gateway Easement from Eglin AFB 36. Public Works: Public Event Permit request from Knights of Columbus for Intersection Charitable Collections "“Tootsie Roll Drive” on September 25, 26 and October 3, 2015 37. Public Works: Request from Simple Destin Weddings for a Qualified Beach Vendor Certificate for calendar year 2015 38. Public Works: Request from Simple Elegant Affairs, LLC for a Qualified Beach Vendor Certificate for calendar year 2015 40. Public Works: Resolution for Bluewater Bay MSBU assessment of $63 per parcel and approval of the Bluewater Bay MSBU budget for the next fiscal year RESOLUTION NO. 15-187 41. Public Works: Request to schedule a public hearing on October 20, 2015 to consider the request of Mr. Shaul September 15, 2015 == Minute Book 73, Page 210 Okaloosa County Board of County Commissioners Zislin to vacate a portion of Marler Drive on Okaloosa Island 42. Public Works: Public Event Permit request from Shalimar United Methodist Church Outreach Team for Block Party at Shalimar/Port Dixie Ball Park on October 3, 2015 43, Public Works: Renew lease with Destin Water Users, Inc. for wuse of 2.15 acres for storage of beach cleaning equipment, Lease #L15-0419-PW 44. Tourist Development: Resolution appointing Martin Owen; Thom Gossom, Jr.; and Melissa Matern to Tourist Development Council RESOLUTION NO. 15-188 45. Water & Sewer: Amendment No. 1 to lease for 1310F Oddfellow Road in Fort Walton Beach with Joe’s Upholstery, Lease #L07-0282-WS 46. Water & Sewer: Lease renewal with Joe’s Upholstery for unit at 1310F Oddfellow Road in Fort Walton Beach 47. Water & Sewer: Lease renewal with Dent Tech for unit at 1308A Oddfellow Road in Fort Walton Beach, Lease #L11-0387- WS 48. Water & Sewer: Lease renewal with Allwood Furniture for unit at 1310A and 1310B Oddfellow Road in Fort Walton Beach 49. Tourist Development: Peter Mayer Advertising Task Order No. 177 for Campaign Update for $122,307; contract #C1l2- 2007-TDC 50. Tourist Development: Peter Mayer Advertising Task Order No. 178 Gulf to Table for $85,675, contract #C12-2007-TDC 51. Tourist Development: Amendment No. 1 to TInterlocal Agreement with Destin Fire Control District for one-time capital funding in the amount of $34,216 for an ATV and lifeguard tower, contract #C14-2086-TDD 52. Tourist Development: Contract renewal with Destin Fire Control District for beach safety and lifeguard services, contract #C14-2086-TDD 5 yeas. PUBLIC HEARING - REQUEST OF ROBIN BAUGH TO VACATE PORTION OF ALLEY THROUGH BLOCK 3, TOWNSITE OF PORT DIXIE Mr. Stewart stated the various publications have been made. He advised Public Works Director Jason Autrey will detail the request to the Board. Mr. Autrey reported a request has been received from Mrs. Robin Baugh to vacate a portion of the east-west alley adjacent to Lots 1 and 2 of Block 3 in the platted Townsite of Port Dixie in September 15, 2015 -8- Minute Book 73, Page 211 Okalocosa County Board of County Commissioners Shalimar. He pointed out the subject alley is behind the property owned by Mrs. Baugh. Mr. Autrey stated no objections have been received and staff supports this vacation. Mrs. Baugh stated the property in question is wooded and serves no purpose. She said she would like to clear it and asked for a favorable decision on her request. Mrs. Ketchel made motion, seconded by Mr. Harris, to vacate the portion of the alley as requested and advertised. 5 yeas. RESOLUTION NO. 15-189 PUBLIC HEARING - ESTABLISHING VESSEL EXCLUSION ZONE (CRAB ISLAND) Mr. Stewart stated following the direction of the Board, staff met with various stakeholders, including the Corps of Engineers, U.S. Coast Guard, Sheriff’s Office, and City of Destin regarding a proposed ordinance to address the problem of emergency access to the Crab Island area. The proposed ordinance will create a Vessel Exclusion Zone 40 feet wide and % mile long through the middle of Crab Island. Mr. Stewart said under Florida law there are limited restrictions that local governments can place on vessels. Counties and municipalities may create vessel exemption zones where there is an area requiring a particular activity and user group to be separated from other activities to protect the safety of those participating in such activity. He stated law enforcement and emergency vehicles fall within that category. Under the statutes, any restriction imposed by a local government must be approved by the Florida Fish and Wildlife Conservation Commission (FWC) prior to the effective date of the ordinance. Mr. Windes stated Representative Gaetz called a townhall meeting a few months ago to discuss this issue. He said the meeting was well attended and many options were explored. Mr. Windes stated the majority opinion was an “over reach” of authority was not necessary but something simple could be done for safety’s sake. He added the draft ordinance has been well vetted. Mr. Greg Kisela, Destin City Manager, said he echoes the comments of Mr. Windes and Mr. Stewart. He agreed the proposed ordinance has been vetted through all state and local agencies. Mr. Kisela encouraged the Board to adopt the ordinance. September 15, 2015 =9= Minute Book 73, Page 212 Okaloosa County Board of County Commissioners Mr. Stewart reiterated because of the restrictions on local governments this ordinance cannot take effect immediately and will be sent through the FWC process. Mr. Windes made motion, seconded by Mrs. Ketchel, to approve the Vessel Exclusion Zone Ordinance and to authorize staff to prepare the application to the FWC as required by state law. 5 yeas. ORDINANCE NO. 15-14 PUBLIC HEARING -~ REQUEST FROM THOMAS WATKINS TO REMOVE STIPULATIONS FROM RESQLUTION NO. 13-178 Mr. Stewart stated a request was received from Thomas Watkins of Watree Construction and Land Developing to remove various stipulations from a resolution previously adopted by the Board. He advised the property was properly posted for the public hearing but the newspaper advertisement was not published in a timely manner. Mr. Stewart stated this hearing cannot proceed. He added that since the property was posted for the hearing, the Board may want to take comments if there are any. Mr. Stewart said the public hearing will be advertised for a future date. Mr. Boyles opened the floor for public comments. There were none. Mr. Harris asked if there are any objections to holding the public hearing in North County to expedite the matter. Mr. Boyles asked if there are any objections to set the hearing to the earliest available date. There were no objections. TOURIST DEVELOPMENT - BEASLEY PARK COMMEMORATIVE PLAQUE Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated staff was tasked with design development for a commemorative sign at Beasley Park. He referred to the proposed design for the 2/ by 4’ sign, saying it will be made from durable materials. Mr. Schroeder requested approval of the design and authorization to proceed with ordering, installation and payment of the sign. The sign will be made by FastSigns and funding is available in the first penny. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve the commemorative plague and to authorize staff to proceed with ordering, installation, and payment. 5 yeas. September 15, 2015 -10- Minute Book 73, Page 213 Okaloosa County Board of County Commissioners RISK MANAGEMENT - APPROVAL TO BIND COVERAGE FOR COUNTY INSURANCE PROGRAM Mrs. Kay Godwin, Deputy County Administrator, stated the insurance renewals being brought forward at this time are for the «county’s general 1liability, <c¢rime, automobile, excess workers’ compensation, public officials, aviation liability, and AD&D insurances. She stated Mr. Paul Dawson, Senior Vice President of Public Risk Insurance, will detail some of the proposed changes in coverage. Mr. Dawson stated the company evaluated the policies for most/best coverage. They propose a change in collision coverage under the automobile policy by the county self-insuring vehicles valued at less than $25,000 and maintaining a $10,000 deductible for vehicles valued at $25,000 and above. This will result in a 3.67% premium reduction or cost savings of $22,850 in comparison to the current policy which covers all vehicles valued at $10,000 and greater. The only change in the above listed insurances is the automobile coverage. Mr. Harris made motion, seconded by Mrs. Ketchel, to approve the recommended change in automobile insurance and to authorize staff to bind the coverages by signing the applications and related documents. 5 yeas. PUBLIC SAFETY - PURCHASE APRPOVAL FOR PHILIPS MRX ALS CARDIAC MONITORS Mr. Paul Lawson, Interim Public Safety Director, requested approval to purchase four Philips MRX ALS cardiac monitors from Southeastern Emergency Equipment to replace four Physio-Control LP-12 monitors which were purchased in 1998. He stated funds are available in the current fiscal year for the purchase. The cost of the purchase 1is $91,407.22. Mrs. Ketchel made motion, seconded by Mr. Goodwin, to approve this purchase. 5 yeas. FACILITIES MAINTENANCE - LORD & SON CHANGE ORDER NO. 14-07, SHERIFF’S INVESTIGATION BUILDING Mr. James Puckett, Facilities Maintenance Division Manager, presented for consideration Lord & Son Change Order No. 14-07 for the Sheriff’s Investigation Building project. This change order on Contract C14-2184-FM will increase the contract sum by $16,389.26. Mr. Harris made motion, seconded by Mr. Windes, to approve this change order. 5 yeas. September 15, 2015 = Jil= Minute Book 73, Page 214 Okaloosa County Board of County Commissioners FACILITIES MAINTENANCE - ILORD & SON CHANGE ORDER NO. 14-08, SHERIFF’S INVESTIGATION BUILDING Mr. Puckett submitted Lord & Son Change Order No. 14-08 for the Sheriff’s Investigation Building Project. This change order on Contract C14-2184-FM will reduce the contract price by $14,443.71. He noted that the Guaranteed Maximum Price (GMP) for this project in September 2014 was §$1,504,147. By using owner direct purchases, maximizing existing resources and other cost saving measures, the contractual GMP has been