Okaloosa County BOCC — November 17, 2015 — Oct 6, 2015 regular meeting minutes — reading text

Invoice #12 13 12rev for $1,364.79 11. Growth Management: Amendment No. 2 to Judge Ben Gordon, Jr. Family Visitation Center Safe Havens Agreement, Contract C11-1920-CA 12. Growth Management: Joint Participation Agreement and signature resolution for FY 2016 Urban Corridor Grant funding RESOLUTION NO. 15-207 13. Sheriff: Law Enforcement Trust Fund disbursements of $5,000 to Okaloosa County Sheriff’s O0Office; $1,200 to Greyhound Pets of America Emerald Coast; and $2,000 for Dr. Martin Luther King Jr. Celebration Committee October 6, 2015 -6- Minute Book 73, Page 229 Okaloosa County Board of County Commissioners 14, Public Safety: Direct payment of Airgas Oxygen Invoice No. 9500281954 for $2,983.73 15. Purchasing: Lease renewal for District I Medical Examiner space, Lease L15-0415-CAO 17. Purchasing: Contract with Tindale-Oliver & Associates, Inc. dba Tindale Oliver for transit development plan 18. Purchasing: Revision to Purchasing Manual under Section G(11) (1)Airport Promotional Travel and Promotional Expenses 19. Public Works: Asphalt Paving Systems Amendment No. 1 to Task Order No. 3 relating to annual roadway preservation program, total not to exceed $46,607.76 20. Public Works: Public event permit request from American Foundation for Suicide Prevention for Emerald Coast Out of the Darkness Community Walk on November 14, 2015 21. Public Works: Project Agreement OKBP-1041 with Town of Cinco Baycu in the amount of $15,000 for FY 2015-16 22. Public Works: Public event permit request from Northwest Florida Track Club for 5K Race on October 17, 2015 23. Public Works: Public event permit request from Sons of Italy Lodge for 5K run/walk on October 10, 2015 24, Public Works: Request from Joce D’Agostinc, Beach Safety Division Chief o©of Destin Beach Safety Division, for Qualified Beach Vendor Certificate for calendar year 2015 te install 12’X8’ storage shed on beach at James Lee Park to house lifesaving equipment 25. Public Works: Reappointment of Preston Lee Bass, Gloria Turner, and Gerald Rush to Parks Advisory Committee to additional three-year terms 26. Public Works: Contract renewal with 1Island Sands Beach Service of NW FL, LLC to provide beach chair and umbrella services for Newman C. Brackin Park, John Beasley Park, and James Lee Park; and to operate two small concession stands at John Beasley Park; Contract C12-2003-PW 27. Public Works: Amendment toc HDR Engineering, Inc. Contract C06-1346-PW to extend contract for completion of Task Orders No. 47 and No. 53 (Okaloosa Lane) 28. Public Works: Amendment to HDR Engineering, Inc. Contract C06-1343-PW to extend contract for completion of Task Order No. 5 (Fairchild Road) 29. Tourist Development: Monthly reconciliation on use of promotional reserve funds 30. Tourist Development: Strategic Marketing Plan Changes by amending Discover America and NPR podcast placements for leisure campaign and amend Garden & Gun, Coastal Living, and ad serving fees for the co-op campaign October 6, 2015 -7- Minute Book 73, Page 230 Okaloosa County Board of County Commissioners 31. Water & Sewer: Amendment No. 1 to Contract C15-2285-WS with Selectron Technologies, Inc. 32. Water & Sewer: Approve billing adjustment payments to 17 large meter customers totaling $210,228.25 5 yeas. 16. Purchasing: Auction of surplus items through Global Auction Services Mr. Boyles stated one of the items on the surplus list is a brass dedication plaque removed from the Brackin Building (formerly the First National Bank building). The bank was founded by the Wingard family and he asked the Board to remove this item from the surplus list and present it to the Wingard family. Mr. Stewart stated state law does give the Board this flexibility. Mr. Windes made motion, seconded by Mr. Harris, to remove Item #14620 - Brass Dedication Plaque from surplus list. 5 yeas. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve Item #16, the auctioning of surplus items through Global Auction Services. 5 yeas. PUBLIC HEARING - REQUEST BY THOMAS WATKINS TO REMOVE STIPULATIONS FROM RESOLUTION NO. 13-178 Mr. Stewart stated the request before the Board 1is to remove stipulations from a previously adopted resolution which prohibited structures within the vacated area. The request 1is from Thomas Watkins of Watree Construction and Land Developing. Mr. Jason Autrey, Public Works Director, stated the request 1s to modify the previously adopted resolution which vacated a portion of Fifth Avenue and Fifth Street rights-of-way in the Townsite of Port Dixie. He said this involves the encroachment of a house on the vacated area. No one came forward to speak in favor of or in opposition to the request. Mrs. Ketchel made motion, seconded by Mr. Harris, to adopt a resolution amending Resolution No. 13-178 by removing Stipulation No. 2 from said resolution to allow structures to be constructed within the area of the vacated right-of-way. 5 yeas. RESOLUTION NO. 15-204 October 6, 2015 -8- Minute Book 73, Page 231 Okaloosa County Board of County Commissioners ATRPORTS - APPROVAL OF CONTRACT WITH ENVIRONMENTAL MANAGEMENT RESOURCES OF WASHINGTON, INC. FOR CONSTRUCTION COF AIR TRAFFIC CONTROL TOWER AT DESTIN EXECUTIVE AIRPORT Mr. Tracy Stage, Interim Airports Director, presented for approval the contract with Environmental Management Resources of Washington, LLC. (EMR) in the amount of $4,824,940 for construction of an Air Traffic Control Tower at the Destin Executive Airport. He detailed the process and timeline for the tower which began ten years ago. Mr. James Hicks, civilian Air Traffic Controller at Eglin Air Force Base, described the benefits of having a second tower in the airspace. He stated there are 410,000 operations in Eglin airspace and 25% of those are civilians. Mr. Stage requested approval of the contract and adoption of the accompanying signature resolution. Mr. Windes made motion, seconded by Mrs. Ketchel, to approve the contract with EMR, to adopt the accompanying resclution, and toc authorize the Chairman to execute both documents. 5 yeas. RESOLUTION NC. 15-205 FACILITIES MAINTENANCE - LORD & SON CHANGE ORDER #14-10, COUNTY ADMINISTRATION BUILDING Mr. James Puckett, Facilities Maintenance Divisicon Manager, requested approval of Lord & Son Change Order #14-10 for the Administration Building in Shalimar which will deduct $79,434.90 from the contract amount. He said the deduction is a result of the owner direct purchase program. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve the change order. 5 yeas. HUMAN RESOURCES - SCREENING COMMITTEE FOR AIRPORTS DIRECTOR POSITION Mrs. Kay Godwin, Deputy County Administrator, requested the following individuals be appointed to the screening committee to review applications for the Airports Director position: BCC liaison commissioner Carolyn Ketchel, County Administrator John Hofstad, Interim HR Director GinNeal McVay, Crestview Chamber Airport Committee Chairman Dino Sinopoli, Destin City Manager Greg Kisela, EDC Director Nathan Sparks, Aviation Subject Matter Expert Julian “Chip” Coock, and Major General Richard Secord (retired). She also asked for confirmation of the County October 6, 2015 -9- Minute Book 73, Page 232 Okaloosa County Board of County Commissioners Administrator’s recommendation to name Tracy Stage as Interim Alrports Director until a new director is hired. Mr. Harris made motion, seconded by Mrs. Ketchel, to approve the screening committee as recommended. 5 yeas. Mr. Harris made motion, seconded by Mrs. Ketchel, to confirm Mr. Hofstad’s appointment of Mr. Stage as Interim Airports Director. 5 yeas. HUMAN RESOURCES - PUBLIC WORKS REQRGANIZATION Mrs. Godwin reported that a review of the Facilities Maintenance Division and Parks Division over the past several months indicates some efficiencies could be gained by combining these two divisions into one called Facilities and Parks Maintenance Division. This change will allow for consolidation of the custodial, groundskeeping, and construction functions. Also, combining the supply functions in Facilities Maintenance and the Road Divisions will provide an additiocnal efficiency. Mrs. Ketchel made motion, seconded by Mr. Harris, to approve the proposed reorganization in the Public Works Department. 5 yeas. RECESS - The meeting was recessed at 9:30 a.m. and reconvened at 9:44 a.m. PUBLIC WORKS - PUBLIC HEARING FOR USE OF THE NON AD VALOREM ASSESSMENT IN THE PINES AND TRIPLE LAKES ESTATES SUBDIVISIONS FOR ROAD IMPROVEMENTS Mr. Jason Autrey, Public Works Director, stated sufficient numbers of property owners within The Pines and Triple Lakes Estates Subdivisions have submitted petitions under the county’s policy to create a Municipal Services Benefit Unit (MSBU) to pave two roads within the Triple Lakes Subdivision. It is anticipated that additional roads in both Triple Lakes and The Pines will be submitted and qualify for improvements under this policy. Mr. Autrey stated the Public Works Department has worked with the County Attorney on these procedures and is now ready to move forward. Although the impetus to assist property owners with paving dirt roads originated with residents of The Pines and Triple Lakes Estates, the proposed process will be available countywide. In order to comply with the advertising requirements, the notification for public hearing must be October 6, 2015 -10- Minute Book 73, Page 233 Okaloosa County Board of County Commissioners advertised for four consecutive weeks. He said staff 1is requesting a public hearing to be set on December 1, 2015 to adopt a resolution which will provide the county’s Notice of Intent to use the Non Ad Valorem Collection Process. The resolution must be adopted to continue. Mr. Stewart stressed that adoption of the resolution is a procedural step and does not impose the assessment. The resolution must be adopted prior to January 1 and most be advertised for four consecutive weeks. Subsequent to adoption of the resolution, a public hearing will be held to adopt an ordinance establishing the MSBU for each subdivision. Mr. Stewart stated there are also four roads currently ready to move forward: Forest Shores Drive (Mary Esther), Terry Lane (Crestview), 0ld Hickory Drive/Gibbs Drive (Crestview), and McCauley Road (Baker). Mr. Boyles asked if the document could be enlarged by amendment to include additional streets than those 1listed above. Mr. Stewart replied staff will need direction to include those in the advertisement. Mr. Harris said he would like to see “all inclusive” language and make decisions as we go. Mr. Harris made motion, seconded by Mr. Goodwin, to schedule a public hearing on December 1 to consider adoption of the resolution to provide the county’s Notice of Intent to use the Non Ad Valorem Collection Process and include all roads. Mr. Goodwin requested an explanation on the road names, asking if it is for the roads in The Pines and Triple Lake Estates and the additional ones named by Mr. Stewart. Mr. Boyles replied the motion should include all those names. Mr. Goodwin clarified that it is to approve staff’s recommendation with the modification made by Mr. Stewart. Mr. Goodwin stated that he must disclose that his family would benefit by adding McCauley Road because they own property there. Mr. Stewart responded that 1is not a conflict of interest type situation because this i1s a procedural mechanism to be adopted at a future date. He continued, saying further evaluation will be needed when the Board looks at the individual roads. Mr. Goodwin commented that he would like to see this process considered for stormwater issues. The vote was taken on the motion—5 yeas. October 6, 2015 -11- Minute Book 73, Page 234 Okaloosa County Board of County Commissioners PUBLIC WORKS - INFORMATION RELATING TO CRESTVIEW COURTHOUSE Mr. Autrey stated he 1s seeking direction from the Board on how to move forward with this building (Crestview Courthouse).