Okaloosa County BOCC — June 17, 2014 — Minutes — reading text

He told the Board investment in this business (Film Commission) is an investment in development of a new market. Mr. Gossom felt the area could host a film festival to rival other festivals. He acknowledged the Emerald Coast Film Commission does receive county support but said he believes it is requesting an increase. Mr. Amunds asked if there is a list of all the commercials, films, etc. which have been shot here. Ms. Morgan replied the Emerald Coast Film Commission does have a website but it does not list every single production. Mr. Harris asked Ms. Morgan to repeat the impact information previously cited. Upon inquiry by Mr. Boyles about what will make the Film Commission more successful, Ms. Morgan answered, “increase the budget.” She stated it takes money to develop a Film Commission Office. When Mr. Boyles asked how much is needed, Ms. Morgan replied that is under discussion. She pointed out the importance of going to trade shows. Mr. Boyles thanked her for the presentation. TOURIST DEVELOPMENT - VISIT FLORIDA INSTATE MAGAZINE ADVERTISEMENT Mr. Schroeder stated TDD had the opportunity to purchase a full- page ad in the Summer 2014 edition of VISIT FLORIDA InState. He advised this promotion was not in the original budget but funds, in accordance with county policy guidelines, were used from Promotional Reserves to make the purchase. He noted the Tourist Development Council (TDC) will be informed of this action at its next meeting on May 29. May 20, 2014 -9- Minute Book 71, Page 62 Okaloosa County Board of County Commissioners PUBLIC SAFETY - EMERGENCY MEDICAL SERVICES WEEK Mr. Dino Villani, Public Safety Director, stated this is Emergency Medical Services Week and he would like to take this opportunity to recognize the EMTs, Paramedics, Law Enforcement, and Fire Department personnel for their work. He told the Board it has top-notch people and the public is in good hands. Mr. Villani expressed appreciation to Public Safety personnel for all they do. Mr. Harris said he would like to applaud Mr. Villani for his leadership in this department. PUBLIC SAFETY - RENEWAL OF CONTRACT WITH PAWS FOR ANIMAL CONTROL SERVICES Mr. Villani requested approval to renew the contract for animal control services with Panhandle Animal Welfare Society (PAWS) for Fiscal Year 2015 for a total cost of $479,980. He said this represents a modest increase ($13,980) for continuing education of officers to maintain their certifications and for replacement of equipment. Mr. Parisot made motion, seconded by Mr. Harris, to approve renewal of this contract and to authorize the Chairman to execute same. 5 yeas. PUBLIC SAFETY - APPROVAL TO PURCHASE AND IMPLEMENT EMERGENCY POLICE DISPATCH PROTOCOL SYSTEM Mr. Villani stated his request is to upgrade the Sheriff’s call- taking software and bring them up to date. He asked for approval to purchase and execution of the contract for the Emergency Police Dispatch Protocol System. This system is designed to improve the speed and accuracy of the caller interrogation process. Project cost is $112,656. The project would be paid with $60,000 from FY 2014 budgeted 9-1-1 funds and $52,656 from 9-1-1 fund reserves. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the purchase and to authorize the Chairman to execute the contract. 5 yeas. PUBLIC SAFETY - FEMA PUBLIC ASSISTANCE KICKOFF MEETING Mr. Villani announced the Applicants’ Briefing for FEMA Public Assistance will be held tomorrow at the Emergency Operations Center (EOC) at 8 a.m. He stated this is an extremely important meeting and it is now time to make application on specific projects. May 20, 2014 -10- Minute Book 71, Page 63 Okaloosa County Board of County Commissioners WATER & SEWER SYSTEM - UPDATE ON FUTURE WATER SUPPLY LAND ACQUISITION PROGRAM Mr. Jeff Littrell, Water & Sewer System Director, stated his presentation will include an overall update on land acquisition related to future water supply planning, as well as a request to move forward with land acquisition for the Shoal River Reservoir. He said since authorization to proceed with the Shoal River Buffer Land Acquisition on December 3, 2013, progress has been made in the following areas: 1. Identification of parcels to purchase 2. Obtained asking price from seller 3. Coordinated with other agencies, specifically, Eglin Air Force Base, Air Force Civil Engineering Center, Northwest Florida Water Management District, and Enterprise Florida 4. Retained services of attorney with Nabors, Giblin & Nickerson and staff has worked with legal counsel on items related to Restrictive Use Easement 5. Secured agreement for fourth phase of Readiness & Environmental Protection Integration (REPI) Grants and Defense Infrastructure Grants (DIG) Mr. Littrell said today staff is ready to begin land acquisition for the off-line reservoir and he is requesting authorization to negotiate with the property owner. After negotiations, he will return to the Board for review and approval of a contract for purchase of the property. He stated currently appraisals and title searches are being conducted. An environmental review is being conducted and in-house crews are doing survey work. Mr. Littrell did note there is no guarantee they will be able to purchase all the land they want to get. Mr. Harris stated this project is in his district and he believes the benefits far outweigh risks. He said it is an exceptional idea and the county has an opportunity to excel and prepare for future needs. Mr. Amunds shared with the other commissioners his discussion with command staff at Eglin AFB, emphasizing the military's missions will be impacted without the additional buffer area. He stated the Growth Management and GIS Departments worked together to prepare maps for Eglin officials showing the land acquisitions. Mr. Littrell pointed out the land for the buffer has restricted uses. May 20, 2014 -11- Minute Book 71, Page 64 Okaloosa County Board of County Commissioners Rees RoR nes ata (aoa as ears SES ea Mr. Harris made motion, seconded by Mr. Boyles, to authorize staff to move forward with the Shoal River land acquisition activities as outlined in the agenda request. 5 yeas. Those recommended steps are: ® Obtain asking prices from property owners e Obtain land appraisals in conformance with State Statutes. If the purchase price is expected to be over $500,000 for a parcel, two appraisals are required per Chapter 125.355, Florida Statutes ® Authorize staff to negotiate with property owners and sign option contracts (each contract will be brought back to the Board for approval and execution) ® During the contract period, surveying will continue along with title work, title insurance, addressing any liens and encumbrances, such as utility easements and mineral rights, and other due diligence ® Coordinate funding from REPI and DIG grants and Okaloosa County Water & Sewer (OCWS) sources ® Closing: Property purchased under the Shoal River Buffer Land Acquisition Project will have a Restrictive Use Easement on it but land purchased under the Shoal River Reservoir Land Acquisition project will not have a Restrictive Use Easement e Staff will negotiate with multiple property owners for easements related to utilities or access. If any payments are required for these easements, they will be brought to the Board individually for approval WATER & SEWER SYSTEM - APPROVAL OF CHANGE ORDER NO. 2 WITH AMERICAN SUNCRAFT CONSTRUCTION Mr. Littrell requested approval of Change Order No. 2 with American Suncraft Construction for the repair and painting of the Countryview and Bluewater Tanks, as well as performing the FDEP five-year required cleaning and inspection on four tanks. This change order will add $19,220 and 240 days to the contract. He explained that typically a tank is drained when it is painted but OCWS prefers not to have the Bluewater Tank empty during hurricane season. American Suncraft has volunteered to de- mobilize from the project and will again mobilize to Okaloosa County to continue work during the winter of 2014 at which time the repair and painting of the Bluewater Tank will be accomplished. Mr. Boyles made motion, seconded by Mr. Harris, to approve Change Order No. 2 with American Suncraft. 5 yeas. May 20, 2014 -12- Minute Book 71, Page 65 Okaloosa County Board of County Commissioners WATER & SEWER SYSTEM - AMEND CONTRACT WITH HARCROS CHEMICALS TO ADD 55-GALLON DRUMS OF SODIUM HYPOCHLORITE Mr. Littrell requested approval to amend the contract with Harcros Chemicals by adding an item for purchase. That added item will make available 55-gallon drums of Sodium Hypochlorite for $1.63 per gallon. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the contract amendment as outlined above. 5 yeas. PUBLIC WORKS - APPROVAL OF ASPHALT PAVING SYSTEMS TASK ORDER NO. 2 FOR CONTRACT C12-1960 Mr. John Hofstad, Public Works Director, requested approval of Task Order No. 2 to contract Ci2-1960 with Asphalt Paving Systems in the amount of $232,782.84. He further asked for approval of the associated road improvement list and to transfer $146,590.06 from LOGT Reserves to Account 563490 to cover these costs. Mr. Harris made motion, seconded by Mr. Boyles, to approve the department head’s requested. 5 yeas. PUBLIC WORKS - APPROVAL OF ASPHALT PAVING SYSTEMS TASK ORDER NO. 2 FOR CONTRACT C12-1961 Mr. Hofstad requested approval of Task Order No. 2 to contract C12-1961 with Asphalt Paving Systems in the amount of $113,397.90, as well as the associated road list. Mr. Amunds made motion, seconded by Mr. Parisot, to approve the department head’s requests. 5 yeas. PUBLIC WORKS - REQUEST FOR PUBLIC HEARING TO AMEND ASSESSMENT RATE FOR SYLVANIA HEIGHTS MSBU Mr, Hofstad reported the Sylvania Heights MSBU is not collecting sufficient funds to cover the costs and it is currently in arrears. He requested approval to schedule a public hearing to consider an increase in the monthly assessment for this MSBU. Mr. Hofstad pointed out the Sylvania Heights MSBU Committee supports the increase. He said the committee has requested this be put into play as soon as possible and the recommended date for the public hearing is June 3 which is a Crestview meeting but said it could be moved back to the next South County meeting. Mr. Amunds made motion, seconded by Mr. Harris, to schedule the public hearing to consider the rate adjustment for the Sylvania Heights MSBU on June 17, 2014 at 9 a.m. in Fort Walton Beach. 5 yeas. May 20, 2014 -13- Minute Book 71, Page 66 Okaloosa County Board of County Commissioners CONSIDERATION OF PLACING SALES TAX OPTION ON BALLOT Mr. Boyles asked if there is any appetite to discuss placing the Sales tax option on the ballot as suggested by Mr. Parisot during the Commissioner's Minute portion of the meeting. He said he does have a question about the timing of this item. Mr. Amunds recommended the Supervisor of Elections be contacted to obtain more information and to place this subject on the next meeting agenda. Mr. Harris stated he will have a question about a sunset date for any sales tax initiative. Mr. Windes advised this item will be placed on the next agenda for discussion. FACILITIES MAINTENANCE —- APPROVAL OF CHANGE ORDER NO, 1 TO LORD & SON CONTRACT FOR SHALIMAR ANNEX PROJECT Mr. Don Turner, Facilities Maintenance Director, stated he wants to advise the Board of a mistake he made recently and ask consideration to make it right. He said the topic of the Shalimar Annex Project has been discussed in several meetings, including the issue of asbestos abatement. Mr. Turner stated two meetings ago he told the Board how much the asbestos abatement would cost. He reported that he gave a change order to the County Administrator to sign to cover the abatement and it exceeded Mr. Padgett's threshold authority. Mr. Turner said he is bringing the change order (No. 1) to the Board for consideration. This change order will add