Okaloosa County BOCC — June 17, 2014 — Minutes — reading text

May 20, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8:30 a.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Dave Parisot; and Don Amunds. Also present were Gary J. Stanford, Finance Director, Clerk’s Office; Ernie Padgett, County Administrator; Greg Stewart, Acting County Attorney; and representatives of the media. PRESENTATIONS - EMPLOYEE SERVICE AWARDS Mr. Padgett presented service awards to the following individuals: Tim Busby-~-----+-----~- Ten Years Grady Del Valle------- Ten Years Alice Gaston-~--------- Ten Years Thomas Fisher--------- Fifteen Years John Griffin---------- Thirty Years Jack Barfield--------- Thirty-five Years Frank Hunter---~-------- Retirement PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, stated Northwest Florida Daily News Business Editor Dusty Ricketts recently worked at the Arbennie Pritchett Water Reclamation Facility (WRF) for his “Out and About” column. She then highlighted how wastewater is processed at the WRF, the use of the computerized SCADA System for monitoring and controlling the process, and how the state certified lab provides quality control and assurance testing. Other reports included: ® Mosquito Control began a regular spraying schedule on May 19. e This is EMS Week. A FEMA Disaster Recovery Center has been opened in Crestview. e Hurricane season will begin June 1. May 20, 2014 -1- Minute Book 71, Page 54 Okaloosa County Board of County Commissioners COUNTY ADMINISTRATOR'S UPDATE Mr. Padgett reported that he has met with Mr. Stanford and the budget team several times to prepare the FY 2014-15 Budget. He advised the County Attorney will provide an update to the Board on the DJJ issue later in the meeting. COMMISSIONER'S MINUTE Mr. Harris said he would like to remind everyone of the importance of Memorial Day and to take time to remember the heroes who made the ultimate sacrifice for this country. Mr. Amunds had no comment. Mr. Boyles thanked Mr. Padgett, Mr. Hofstad, and Mr. Schroeder for joining him for his meet the commissioner event held at Helen Back. Mr. Parisot expressed his concerns about revenue sources for proposed capital projects heading into the FY 2014-15 budget, as well as insufficient funding for stormwater needs in the county. He asked for consideration to place on referendum a one-cent sales tax devoted to stormwater projects. Mr. Windes stated at the last meeting he suggested scheduling a bridge workshop. He asked for consensus to schedule this workshop at the Emerald Coast Convention Center on June 26 or July 10 beginning at 5 p.m. Mr. Amunds recommended the workshop begin at 5:30 p.m. because most people get off work at 5 o’clock and it would give them an opportunity to participate. Mr. Boyles asked what format the workshop will take and if it will be in partnership with the City of Fort Walton Beach. Mr. Windes replied the affected municipalities will be invited to attend, as well as the engineers who previously made presentation on a new bridge. The Florida Department of Transportation will also be asked to attend. Tt was the consensus of the Board that either date will be acceptable. COUNTY ATTORNEY - REVISION TO RESOLUTION NO. 14-41 Mr. Stewart stated on February 7, 2014 the Board adopted a resolution (No. 14-41) to place an initiative to extend the property tax exemption to new businesses and expansion of existing businesses on the August 27 ballot. He presented a resolution amending the ballot language to conform to State May 20, 2014 -2- Minute Book 71, Page 55 Okaloosa County Board of County Commissioners requirements. Mr. Harris made motion, seconded by Mr. Amunds, to adopt the resolution as presented. 5 yeas. RESOLUTION NO. 14-90 PUBLIC COMMENT RELATIVE TO THE CURRENT AGENDA No one came forward to make comments relative to the current agenda. VISITOR - ANGELA BALENT WITH WARREN AVERETT LLC, COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR YEAR ENDED SEPTEMBER 30, 2013 Ms. Angela Balent, CPA with Warren Averett LLC, stated she will highlight the final audit report for the fiscal year ended September 30, 2013. The Comprehensive Annual Financial Report (CAFR) must be filed with the Board within thirty days after delivery. The CAFR provides final information for not only the Board of County Commissioners but the Constitutional Officers as well. Ms. Balent said the auditors’ responsibility is to express opinions on whether financial statements, prepared by Management, are fairly presented and conform to generally accepted accounting practices (GAAP) . She detailed Key Estimates, reported there were no difficulties in the performance of the audit, and no disagreements with management. She said everyone they worked with was extremely cooperative. Ms. Balent stated they received presentation from the management of the BCC and all Constitutional Officers in relation to the 2013 Audit in letters dated April 23, 2014. She thanked the Clerk of Courts and his staff for preparation of the financial statement. Ms. Balent said the auditors express unqualified (unmodified) opinions with respect to financial statements and compliance with major federal and state programs. She reported one significant deficiency was in internal control of financial reporting in the Water & Sewer revenue fund. There were no instances of material weakness in internal control over major federal awards and state projects. The next portion of Ms. Balent’s presentation was an explanation of a series of pie charts and bar graphs with details on fund balance reserves, General Fund balances from 2009-2013, revenues and expenditures from 2009-2013, ad valorem taxes from 2009- 2013, business-type activities (enterprise operations), investments, and the self-insurance fund. She noted that Okaloosa County has an extremely low debt ratio compared to May 20, 2014 -3- Minute Book 71, Page 56 Okaloosa County Board of County Commissioners other counties. Ms. Balent said she appreciates the assistance provided by Mr. Howard and Mr. Stanford. Mr. Boyles stated each commissioner had an opportunity to sit down with Ms. Balent prior to today’s presentation. He said the Clerk of Courts deserves credit for where we are which is better than the last few years. PRESENTATION - AMERICAN HEART ASSOCIATION LIFELINE EMS SILVER AWARD Ms. Carla English, American Heart Association (AHA), was joined by Chairman Windes and members of the Public Safety/EMS Division at the podium. Ms. English stated on behalf of AHA she is honored to present the Emergency Medical Services (EMS) Division of Okaloosa County Public Safety with the Lifeline EMS Silver Award. This award recognizes the commitment and success in implementing specific quality improvement measures for the treatment of patients who suffer a severe heart attack known as ST Elevation Myocardial Infarction (STEMI). Mr. Windes presented the award to Ty Carhart. PUBLIC HEARING - CONSIDERATION TO CONSTRUCT EAST COUNTY FORCE MAIN AND REPUMP STATION PROJECT WITH COUNTY FORCES (9:00 a.m.) Mr. Stanford read the advertised legal notice for public hearing to take public comment and to discuss the county’s request to construct the East County Force Main and Repump Station Project using Water & Sewer Department (OCWS) personnel and equipment. State Statutes provide that a county government may “self- perform” public works projects valued greater than $300,000 when the governing board, after public notice, conducts a public meeting and the majority vote of the governing body finds that it is in the public’s best interest to perform the project using its own services, employees and equipment. Mr. Jeff Littrell, Water & Sewer System Director, stated in 2012 OCWS entered into an interlocal agreement with the Cities of Niceville and Valparaiso to transfer its ownership and treatment capacity to the NVOC Regional Wastewater Treatment Facility. Okaloosa County will relocate its flows from the East County/Bluewater Bay Service Area to the Arbennie Pritchett Water Reclamation Facility (WRF). A new force main and repump station is needed to accomplish this relocation of flow. May 20, 2014 -4- Minute Book 71, Page 57 Okaloosa County Board of County Commissioners No one came forward to speak in favor of or in opposition to this request. Mr. Amunds made motion, seconded by Mr. Harris, to authorize OCWS to construct the project with county staff and equipment as outlined. Upon inguiry by Mr. Parisot, Mr. Littrell said he is unable to detail the savings by this action without it being bid out, saying he is confident the savings will be significant. 5 yeas. CONSENT AGENDA APPROVAL Mr. Windes requested Item #3 be removed and considered separately. Mr. Harris made motion, seconded by Mr. Amunds, to approve Items #1, #2, and #4 through #25. 1. Airports: Supplemental Joint Participation Agreement No. 2 with Florida Department of Transportation and accompanying signature resolution for Security Surveillance Systems for the airports RESOLUTION NO. 14-91 2. Finance: Budget Resolutions and Budget Transfers (a) Resolution amending FY 2014 Budget, General Fund (auction proceeds) RESOLUTION NO. 14-92 (BA #102) (ob) Resolution amending FY 2014 Budget, General Fund (Library Cooperative cost allocation) RESOLUTION NO. 14-93 (BA #103) (c) Budget Transfer ~- Capital Outlay Construction Fund; provide funding for contract with AJAX Construction for Crestview Courthouse Project, BT-14-35 4, Sheriff: Approval and execution of Florida Department of Revenue federally-funded grant agreement for partial reimbursement of service of process costs in child support cases 5. Sheriff: Submission of FY 2014 Edward Byrne Memorial Justice Assistance Grant to be used to purchase satellite internet system and mobile WiFi hotspot for Mobile Command Van, incident command software, handheld radar device, and 30 sets of protective equipment 6. Public Safety: Proclamation designating May 18-24 as Emergency Medical Services Week 7. Public Safety: Proclamation designating June 1-8, 2014 as National Beach Safety Week 8. Public Safety: Contract renewal with Dr. Christopher D. Tanner as Medical Director of the Okaloosa County Department of Public Safety May 20, 2014 -5- Minute Book 71, Page 58 Okaloosa County Board of County Commissioners 10. il. 12. 13. 14. 15. 16. 17. 18. 19. 20. al. 22. 23. Public Safety: Memorandum of Agreement with 1° Special Operations Wing at Hurlburt Field to share basic and advanced lifesaving resources for the purpose of mutual aid Public Safety: Amendment to contract with Kronos to upgrade EMS TeleStaff scheduling software from v2.7 to v4.0 at a total cost of $8,767.50 Public Safety: Award EMS billing contract to Intermedix at a cost of $370,000 annually and authorization for Chairman to execute contract Public Safety: Lease renewal between Okaloosa County Board of County Commissioners and Okaloosa County School Board for use of school buses for emergency transportation Public Safety: Contract renewal with TLT Transport, LLC for transportation of non-emergency Baker Act patients Public Safety: Interlocal Agreement with West Florida Regional Planning Council relative to assistance with first responder training, planning and exercises Public Safety: Direct payment for outstanding invoices to Airgas (March and April 2014 totaling $5,453.76) Public Safety: Advertise for Request for Proposals for future EMS Collection Services and approval of review committee Purchasing: Ratification of purchase orders for emergency repairs at Bob Sikes Airport, Destin Airport, and Northwest Florida Regional Airport following April 29-30 rainstorm/flooding event Purchasing: Advertise for Request for Qualifications for aviation engineering, consulting, architectural,