Fort Walton Beach Council agenda — 10-28-14--regular — reading text

to meeting. cn contractor- initiated requests for information during the bidding phase. These requests and responses will be coordinated through City Engineering and any necessary Addenda will be coordinated through same. This task also includes bid reviews and recommendation of award. 9. 0 CONSTRUCTION ASSISTANCE in co The consultant shall review and approve shop drawings for conformance with design concepts and information provided in technical specifications. During bidding and/ or construction, the o consultant shall provide assistance with responses to contractor requests for information ( RFI) and the review of change order requests. U 10. 0- CONSTRUCTION ENGINEERING AND INSPECTION E The consultant staff will monitor and inspect the construction contract such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the construction contract. The construction time for Segment 1 is expected to 120 days and 30 days for Segment 2. Segment 3 construction time is estimated to be 60 days. 4 Packet Pg 114 '  151b ` The Consultant shall observe the Contractor' s work to determine the progress and quality of work. Identify discrepancies and direct the Contractor to correct such observed discrepancies. Maintain detailed accurate records of the Contractor' s daily operations and of significant events that affect the work. Ca 11. 0 ADDITIONAL SERVICES a) Services authorized by the City other than those specifically listed above shall be considered additional services and The Consultant shall be compensated as described in the Fee Summary. w Additional services may include, but are not limited to the following: toU a+ N 1. Making revisions to drawings, specifications, or other documents when such revisions are inconsistent with written approvals or instructions previously given and are due to circumstances beyond the control of the Consultant. 0 2. Providing services of professional consultants other than as is specifically provided for under this scope of services. c 3. Preparing supporting data and other services in connection with agency approvals if extensive studies and/ or analysis are required beyond that which is incidental to this scope of services. 0 Uf 4. Any changes or modifications required due to changes in the project directed by the F' City. a, M 5. Preparing to serve or serving as an expert witness in connection with any public hearing, arbitration, or legal proceeding. o a)a 6. Providing assistance or preparation of additional documentation required for legal transactions, including sale of property or preparation of lease agreements. d Q 12. 0 CLIENT RESPONSIBILITIES w 1. Designate in writing a person to act as the City representative with respect to the work in to be performed under this agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define policies and make decisions. 2. The City shall pay all filing and permit fees, printing costs for approvals, permits, bid a 0 proposals, advertising, and construction documents. 3. The City shall provide the Consultant with all available site data. This may include survey data, CADD files, GIS data, utility markups, geotechnical information and/ or co field notes. 5 Packet Pg: 115  15: 1. b 12. 0 ESTIMATED CLIENT SCHEDULE City Council Approval October 2014 06 Notice to Proceed November 2014 m Conceptual Phase December 2014— March 2015 a, 1. 0 Survey December 2014 w 2. 0 Geotechnical December 2014 - January 2015 a 3. 0 Planning December 2014 - March 2015 a) w Design Phase April 2015— January 2015 4. 0 Engineering Design April 2015 — May 2015 5. 0- Landscape Architecture April 2015 — May 2015 6. 0 Lighting April 2015 — May 2015 7. 0 Permitting June 2015 —August 2015 8. 0 Bidding September 2015 9. 0 Construction Assistance October 2015 10. 0 Construction Engineering& Inspection October 2015 —January 2016 0 co rn M O a) cn d o. co N cn au 0 c L U t t0 6 PackettPg  15 2 Y City Council of Fort Walton Beach g _ ENGINEERING & UTILITY SERVICES f- MEMORANDUM rr To: Michael D. Beedie, City Manager From: Tim Bolduc, Engineering and Utilities Services Director Date: October 28, 2014 Subject: Award of CRA Grant Funding - 233 Alconese Avenue SE 1. BACKGROUND: 1. 1. On October 14, 2014, Mr. Julian Lorant submitted a grant application packet through the CRA Matching Streetscape Grant Program for improvements to an existing commercial property located within the CRA at 233 Alconese Avenue SE. 1. 2. In accordance with the CRA Economic Incentive Program Guidelines, requests for funding in excess of$ 20,000 require final approval from City Council. 2. DISCUSSION: 2. 1. The