Fort Walton Beach Council agenda — 10-28-14--regular — reading text

Association to plan the 151 Annual New Year' s Eve Event in Downtown Fort Walton Beach. 2. 1. 4. Okaloosa Restore Act Committee ( ORAC) 2. 1. 4. 1. Attended the October 2151 ORAC meeting in Niceville with the Mayor. The Committee has adopted the final drafts of the applications to submit projects for Restore Act funding. 2. 2. Engineering & Utility Services Department Status Report 151. 2. 2. 1. The new CRA maintenance contract began on October The contractor spent Page 1 of 4 Packet Pg. 158  X161 most of the first two weeks trimming palms, weeding the beds and putting out mulch. 2. 2. 2. Staff has begun meeting with the consultant for the Facilities Assessment. The consultant will spend the next several weeks interviewing Staff and collecting data. 2. 2. 3. The contract for the Downtown Pedestrian Improvements has been executed. 20th Staff met with the contractor and FDOT on Tuesday, October to discuss a timeline for the project. 2. 3. Finance Department Status Report 2. 3. 1. Fiscal Year Closeout— Finance has completed the closeout for FY 2013- 14. The preparation of the audit work papers is currently underway. 2. 3. 2. City Inventory — Finance will conduct annual physical inventories during the month of October. 2. 4. Fire Department Status Report 2. 4. 1. The Fire Department held its 2nd Annual Open House on October 4`h. The event was well attended and many adults and children took the opportunity to learn more about their Fire Department. There was free BBQ, tours of the station and trucks, a vehicle extrication demonstration, and many other activities during the event. 2. 4. 2. The Fire Department recently coordinated and conducted regional training for other local fire departments. The training included pumping evolutions, hose deployments, and other drills intended to make operations more consistent when mutual aid responses are required. 2. 4. 3. The Fire Department has been working closely with Okaloosa County EMS and the healthcare community to prepare for possible Ebola responses. Special procedures, protective gear, and training have been implemented. The Department will continue to coordinate with federal, state, and local agencies to provide a safe response to any suspected Ebola cases in the local area. 2. 5. Human Resources Department Status Report 2. 5. 1. Pay & Classification Study — a majority of the employees have been informed of their effect from the Pay & Classification Study. The new salary ranges and job descriptions will be posted to the Human Resources website. 2. 5. 2. The City held its annual Employee Appreciation and Awards Luncheon, in conjunction with Florida City Government Week, on Wednesday, October 22, 2014. The City recognized employees for length of service and outstanding service to the community. The City also recognized the Administration Support Employee, Public Safety Employee, Public/ Utility Services Employee, Recreation Service Employee of the Year and Manager of the Year. 2. 5. 3. Began the interviewing and screening process to provide the top 5- 7 City Clerk candidates to City Council. Page 2 of 4 Packet Pg. 159  161' 2. 6. Police Department Status Report 2. 6. 1. A replacement of an outdated radio console in the police communications center was completed this month. Replacement parts and software support were no longer available for the old console. 2. 6. 2. An officer observed a pick-up truck driving without lights during the early morning hours of September 30, 2014. When the officer attempted to stop the vehicle, the driver tried to elude the officer. Eventually, the suspect drove through the Landing and bailed from the vehicle, leaving it to plunge into the Sound. The driver was captured and arrested. He is the same 16 year old whom the Police Department has previously arrested twice for burglaries since the beginning of Summer. 2. 6. 3. On October 14, 2014, another burglar was caught by an officer after trying to steal some items from outside a shop Downtown. The arrest undoubtedly prevented burglaries to other shops. 2. 7. Public Information Officer Status Report 2. 7. 1. FWBTV 2. 7. 1. 1. Building next year' s Okaloosa Today schedule and addressing potential format changes/ new areas of focus 2. 7. 1. 2. Exploring options for City updates/ backup programming for Channel 98 2. 7. 2. City Holiday Service Project 2. 7. 2. 1. Narrowed options to focus on meeting needs within the City 2. 7. 2. 2. Meeting with advisor for the FWBHS leadership program to gather information regarding the Christmas Connection food drive for local families 2. 7. 3. Outreach 2. 7. 3. 1. Developing a Citywide schedule of projected yearly events so they can be grouped and promoted accordingly and ahead of time 2. 7. 4. Citizen Satisfaction Survey 2. 7. 4. 1. Evaluating format, distributions methods, and timing for early Spring 2015 release 2. 7. 5. Special Note: According to the Florida First Amendment Foundation, the City of Fort Walton Beach' s website received a score of 70/ 100 ( 5th highest in the State among cities) for Government Transparency/ Access to Information. The highest score any city received was Jacksonville with an 80. Hats off to everyone who has been involved with the new website project! 2. 8. Recreation & Cultural Services Department Status Report 2. 8. 1. Recreation Complex Update Page 3 of 4 Packet Pg 160  2. 8. 1. 1. Brick and stucco is complete on the North, West, and East side of the building. 2. 8. 1. 2. All interior painting is complete in the offices, game room, both multi- purpose rooms, after school room, and lounge. 2. 8. 1. 3. Athletic Complex grading is complete. The west parking lot is nearing completion. The Complex restroom / concession foundation will be poured next week. 2. 8. 2. Grant paperwork for the Bud and Dorie Day Patriots' Trail was sent back to the Department of Economic Opportunity for signatures. Construction will begin in November. 2. 8. 3. The Museum Archway and Boardwalk are complete. A Ribbon Cutting was held on Tuesday, October 21, 2014. 3. UPCOMING EVENTS AND MEETINGS: 3. 1. October 27, 2014 — City Manager and Council Member Jamieson will attend an FDEP Workshop to discuss Senate Bill 536 ( Water Reuse Study) in Panama City 3. 2. October 29, 2014 — Public Workshop to review changes to the Downtown Entertainment District Ordinance 3. 3. November 2- 4, 2014— Trip by City Manager and Council Member gossom to Miami to visit Venture Hive and tour homeless facilities 3. 4. November 11, 2014— Veterans' Day Ceremony at Beal Memorial Cemetery ( 11AM) 3. 5. November 11- 14, 2014— Florida League of Cities Legislative Conference in Orlando 3. 6. November 18, 2014— Next Regular Council Meeting ( 6PM) SIGNATURE BLOCK: Tim Bolduc Completed 10/ 20/ 2014 1: 28 PM Brandy Ferris Completed 10/ 20/ 2014 2: 22 PM Ken Perkins Completed 10/ 21/ 2014 10: 07 AM Jeff Peters Completed 10/ 21/ 2014 5: 21 PM Tarey Franxman Completed 10/ 22/ 2014 4: 10 PM Ted Litschauer Completed 10/ 23/ 2014 7: 27 AM Joanna C Soria Completed 10/ 23/ 2014 8: 28 AM City Manager Completed 10/ 23/ 2014 1: 43 PM City Council Pending 10/ 28/ 2014 6: 00 PM Page 4 of 4 Packet Pg. 161  18: 1,, 5` City Council of Fort Walton Beach t r- per" ."` CITY CLERK MEMORANDUM r:.::. s To: Michael D. Beedie, City Manager From: Laraine Van Etten, Staff Assistant Date: October 28, 2014 Subject: Committee Update - West Florida Regional Planning Council SIGNATURE BLOCK: Laraine Van Etten Completed 10/ 13/ 2014 8: 48 AM Carole Jones Completed 10/ 17/ 2014 9: 07 AM City Manager Completed 10/ 23/ 2014 7: 37 AM City Council Pending 10/ 28/ 2014 6: 00 PM Page 1 of 1 Packet Pg. 162'=