Fort Walton Beach Council agenda — 10-28-14--regular — reading text

FY 2014- 15 and FY 2015- 16) but monetary allocation is distributed in FY 2014- 15, the allocation for FY 2015- 16 will be based upon future appropriation by the Okaloosa County Board of County Commissioners. The Interlocal Agreement follows the calendar year rather than the fiscal year allowing for more time for approval and submission to the State Library. 2. 2. This year's proposed Interlocal Agreement will be in force for one ( 1) year. The next agreement will be considered in January 2016. 2. 3. Allocation of County funds to the participating cities is determined by applying a formula based on previous- year expenditures and library- use statistics, which is included in the Agreement. 2. 4. As a result of the damage sustained by the Mary Esther Library this past year, the OCPLC Board agreed to a new clause to the Agreement which states: 2. 4. 1. " In the event of a member library' s unplanned closure and/ or significantly reduced services for at least one week of operation, the member' s productivity statistics may be adjusted as follows: 2. 4. 2. For a period of one week up to three weeks, calculate a weekly average based upon numbers from the previous or succeeding week in the same month. 2. 4. 3. For a period exceeding three weeks, substitute the numbers from the previous year for the corresponding month( s). A member library' s request to adjust productivity statistics must be approved by the Governing Board." Page 1 of 2 Packet Pg. 53 3. FINANCIAL INFORMATION: 3. 1. APPROPRIATION AND ALLOCATION OF OKALOOSA COUNTY FUNDS: The County shall provide $ 601, 213 for the period beginning October 1, 2014 and ending September 30, 2015. The amount to be provided by the County will be determined by the approved county budget with the basic agreement being revised by amendment accordingly. The Cooperative' s Governing Board shall disburse funds received by the County' s allocation as follows: 3. 1. 1. $ 173, 213 of the monies allocated by the County shall be used for Administrative and Outreach Services for the Cooperative. 3. 1. 2. $ 428, 000 of the monies allocated by the County shall be distributed to Participating Municipalities with Libraries according to the allocation in the Interlocal Agreement. 3. 2. The City's portion of this allocation is $ 73, 596. Last year' s allocation was $ 70, 861 4. RECOMMENDATION: 4. 1. Staff respectfully recommends City Council approval of the proposed OCPLC Interlocal Agreement as written and submitted by the OCPLC Governing Board. ATTACHMENTS: 2015 Library Cooperative Interlocal Agreement ( PDF) SIGNATURE BLOCK: Jeff Peters Completed 10/ 22/ 2014 9: 25 AM Finance Completed 10/ 22/ 2014 9: 38 AM City Attorney Completed 10/ 23/ 2014 11: 46 AM Carole Jones Completed 10/ 23/ 2014 12: 27 PM City Manager Completed 10/ 23/ 2014 1: 15 PM City Council Pending 10/ 28/ 2014 6: 00 PM Page 2 of 2 Packet Pg 54  r 8 7. a, Okaloosa County Public Library Cooperative Interlocal Agreement This Agreement is entered into among Okaloosa County, hereinafter referred to as the County," and the municipalities of Crestview, Destin, Fort Walton Beach, Mary Esther, Niceville, and Valparaiso, hereinafter referred to as " Participating Municipalities," each a municipal corporation located in Okaloosa County, U WHEREAS, Chapter 163, Florida Statutes, Intergovernmental Programs, Part I, Miscellaneous Programs, Section 163. 01, The Florida Interlocal Cooperation Act of 1969, provides that public agencies of the State of Florida may exercise jointly with any other public agency of the State z of Florida any power, privilege, or authority which such agencies share in common, and which each might exercise separately; and that a joint exercise of power by such agencies may be made by contract in the form of an interlocal agreement; and, WHEREAS, Chapter 125, Florida Statutes, subsection 125. 01( f), authorizes the County to To provide libraries and cultural facilities and programs; and, WHEREAS, Chapter 166, Florida Statues, subsection 166. 021( 1), authorizes municipalities to N render municipal services, and exercise any power for municipal services, and exercise any w power for municipal purposes, except when expressly prohibited by law; and, a E WHEREAS, the County and the Participating Municipalities desire to cooperate in a countywide agreement to provide public library services without charge in Okaloosa County; and, To 0 WHEREAS, the County is an eligible political subdivision under Chapter 257. 17, Florida Statutes, that can participate in the State Aid to Libraries Program and is designated as the single administrative unit that can designate a governing body for countywide library service; L THEREFORE, the parties agree as follows: 0 U 1. PURPOSE: The County and Participating Municipalities agree to cooperate, pursuant to the 6. terms of this Interlocal Agreement, in the operation of a countywide public library cooperative in Okaloosa County. In particular, it is the express purpose of the Agreement to J provide for the coordination of library service throughout the legal service area of the N COOPERATIVE; to provide for equal access to free ( without charge) public library service in c the Cooperative service area; and to formulate and implement consistent plans, programs, policies and procedures in the operation, maintenance and development of library service throughout the legal service areas of the participating entities. Packet Pa—55  8. 7.a 2. DEFINITIONS: a) " Cooperative" shall mean the Okaloosa County Public Library Cooperative. b) " Cooperative Coordinator" shall mean the employee of the Okaloosa County Public a) a> Library Governing Board who administers Cooperative headquarters and coordinates Cooperative activities and who meets the requirements and carries out the duties of the single administrative head as defined in 1B- 2. 011( 3)( d), Florida Administrative Code. c) " County" shall mean Okaloosa County, a political subdivision of the State of Florida. o d) " Crestview" shall mean the City of Crestview, a municipal corporation located in Okaloosa County, FL, that operates the Robert L. F. Sikes Public Library. ea e) " Destin" shall mean the City of Destin, a municipal corporation located in Okaloosa County, FL, that operates the Destin Library. f) " Directors Council" shall mean a council whose membership will include the library a director of each participating library and other appointments as outlined in the Library Cooperative Bylaws. g) " Fiscal Year" shall mean budget year October 1- September 30. h) " Fixed Assets" is defined by the county as all property with value of$ 1, 000 or more to purchased under the equipment control account, as amended from time to time. Fixed To Assets shall be in accordance with Board directives, Florida Statutes, and the Rules of the Auditor General. i) " Fort Walton Beach" shall mean the City of Fort Walton Beach, a municipal corporation NI located in Okaloosa County, FL, that operates the Fort Walton Beach City Library. j) " Governing Board" shall mean the governing body of the Okaloosa County Public Library Cooperative as empowered pursuant to the Agreement. E k) " Mary Esther" shall mean the City of Mary Esther, a municipal corporation located in Okaloosa County, FL, that operates the Mary Esther Public Library. To I) " Niceville" shall mean the City of Niceville, a municipal corporation located in Okaloosa County, FL, that operates the Niceville Public Library. m) " Participating Governing Body" shall mean the governing body of Okaloosa County, the a governing bodies responsible for the decision and policy making activities of Participating Libraries and the governing bodies of Participating Municipalities without Libraries. U n) " Participating Library" shall mean any of the libraries or library services located within Okaloosa County that have entered into this Agreement. e4 " Service Area" shall mean all eligible residents of Okaloosa County p) " Valparaiso" shall mean the City of Valparaiso, a