Fort Walton Beach Council agenda — 10-28-14--regular — reading text

r :r ilyi V\•# t W. N. " Bill Chapman, Chai Attest y: s1. Walton County Board of Co r Commissioners Uf ' 1 1„,/ 22/,/ 9iL/ Fire Chi Date L Tts a> Q7 a+ C fa Drafted by Okaloosa County Fire Rescue Organization Approved by the Walton County Board of County Commissioners July 22, 2014 Page 6 of 6 W:\ Board of County Commissioners\ Legal Services\ LegaI\ CONTRACTS\ Mutual Aid Agreement - Okalo County. docx Packet Pg,' 40  8. 5 : .. z1thk, WO City Council of Fort Walton Beach if-. 1';‘;:.',- JFIRE MEMORANDUM To: Michael D. Beedie, City Manager From: Ken Perkins, Fire Chief Date: October 28, 2014 Subject: Fire Services Mutual Aid Agreement - Hurlburt Field 1. BACKGROUND: 1. 1. The City of Fort Walton Beach Fire Department routinely relies on other local fire departments to provide additional personnel, equipment, and firefighting apparatus to address major fires and other emergencies within the City. 1. 2. Conversely, the City of Fort Walton Beach Fire Department routinely responds outside of the City to assist other local fire departments with major fires and emergencies within their jurisdictions. 2. DISCUSSION: 2. 1. The Fire Services Mutual Aid Agreement between the City of Fort Walton Beach and Hurlburt Field is the formal legal document that outlines the authority and expectations of local emergency response agencies that utilize and provide mutual aid in the form of personnel, apparatus, and other firefighting equipment. 2. 2. This updated mutual aid agreement with Hurlburt Field does not contain any substantial changes from the previous agreement, other than the agreement term. The initial term of the new agreement is five ( 5) years with automatic renewal annually for a term of twenty( 20) years. 2. 3. The provision of mutual aid will not negatively affect the current operations or response capabilities of the City of Fort Walton Beach Fire Department and will serve to better organize and share essential resources during major emergencies. 3. FINANCIAL INFORMATION: 3. 1. There is no initial or recurring financial impact for entering into this agreement. 3. 2. Section F of the agreement identifies the ability of the parties to request reimbursement for expenses incurred for providing mutual aid assistance. However, such requests are extremely rare and would only be sought for large expenditures or losses over and beyond normal operational costs. 4. RECOMMENDATION: 4. 1. Staff respectfully recommends City Council approval of the Fire Services Mutual Aid Agreement between the City of Fort Walton Beach and Hurlburt Field and Page 1 of 2 Packet Pg. 41  85 authorization for the Fire Chief to execute the agreement for an initial term of five ( 5) years with annual renewal for a total term of twenty (20) years. ATTACHMENTS: Fire Department Mutual Aid Agreement - Hurlburt Field PDF) SIGNATURE BLOCK: Finance Completed 10/ 13/ 2014 8: 43 AM City Attorney Completed 10/ 21/ 2014 2: 35 PM Carole Jones Completed 10/ 21/ 2014 4: 07 PM City Manager Completed 10/ 23/ 2014 10: 52 AM City Council Pending 10/ 28/ 2014 6: 00 PM Page 2 of 2 Packet Pg 42 t @¥ innwsa 3AJ9Seig : O I. C) mmlpnmanH . Wawe& B¥ @v mmnw ; uaw. e a ag : uewgpe ! ¥ w+ 17: a MEMORANDUM OF AGREEMENT BETWEEN CITY OF FT WALTON BEACH FIRE DEPARTMENT AND 1st SPECIAL OPERATIONS WING, HURLBURT FIELD APRIL 2014  my len; nw sa3IMas aJ! d : OL6£) Pla! d Wng1JnH - luawaaJ6y Ply lennnw ; uawpedaa au :;uawyae;; y Tr 9 a I d V ns p! y Ien; nw sao! AJeg aJH : OL6£) Pla! d pngpnH - ; uawaai5y p! y Ien; nlj ; uewpedea aqd :; uawgae;; y s i I\, This Mutual Aid Agreement, is made and entered into this day of 2014. between the t6 Secretary of the Air Force acting by and through the Commander. Hurlburt Field pursuant to the a authority of 42 U. S. C. § 1856a and the Fire Department of Ft. Walton Beach. Together the Air Force and Ft. Walton Beach Fire Department are hereinafter referred to as the " Parties". WITNESSETH: WHEREAS. each of the Parties hereto maintains equipment and personnel for the suppression of fires and the management of other emergency incidents occurring within areas under their respective jurisdictions: and WHEREAS, as set forth in 42 U. S. C. § 1856 the term ' fire protection' includes personal services and equipment required for fire prevention, the protection of life and property from fire, firefighting. and emergency services, including basic medical support. basic and advanced life support, hazardous material containment and confinement, and special rescue incidents involving vehicular and water mishaps, and trench, building, and confined space extractions: and WHEREAS, the Parties hereto desire to augment the fire protection capabilities available in their respective jurisdictions by entering into this Agreement. NOW, THEREFORE, in consideration of the mutual covenants, obligations and agreements herein established, the Parties hereby agree as follows: a. The authority to enter into this Agreement is set forth in 42 U. S. C. § 1856a, and Title 15 United States Code Section 2210, the regulations implementing same at Title 44 Code of Federal Regulations Part 151 Emergency Management and Assistance and Air Force Instruction 32- 2001, Fire Emergency Services Program. b. This Agreement will serve as the agreement between the Parties for securing to each mutual aid in fire protection services as defined above. c. On request to a representative of the Hurlburt Field fire department by a representative of the Ft. Walton Beach Fire Department, fire protection equipment and personnel of the Hurlburt Field fire department will be dispatched to any point within the area for which the Ft. Walton Beach Fire Department normally provides fire protection services as designated by the representatives of the Ft. Walton Beach Fire Department. d. On request to a representative of the Ft. Walton Beach Fire Department by a representative of the Hurlburt Field fire department, fire protection equipment and personnel of the Ft. Walton Beach Fire Department will be dispatched to any point within the jurisdiction of the Hurlburt Field as designated by the representative of the Hurlburt Field fire department. e. Any dispatch of equipment and personnel by the Parties pursuant to this Agreement is subject to the following conditions: 1) Any request for aid hereunder will include a statement of the amount and type of equipment and personnel requested and will specify the location to which the equipment and personnel are to be dispatched, but the amount and type of equipment and the number of personnel to be furnished will be determined by the responding organization. The requesting organization will ensure access to site for the responding organization. 2) The responding organization will report to the officer in charge of the requesting organization at the location to which the equipment is dispatched, and will be subject to the orders of that official. 3) The responding organization will be released by the requesting organization when the services of the responding organization are no longer required or when the responding organization is needed within the area for