Fort Walton Beach Council agenda — 03-12-13--regular — reading text

Subrogation in favor of the City of Fort Walton Beach, Florida. 1. 12. 7. 4 Notice will be delivered in accordance to Policy Provisions. 1. 13 LOCAL MERCHANT PREFERENCE: In accordance with Section 4. 01. 02 of the City ofPort Walton Beach Code ofOrdinances, in operating within the policy of purchasing quality to suit the intended purpose at the least expense, every effort will be made to purchase from merchants located within the City. 1. 13. 1 Ifall bidstproposals received in response to a competitive procurement are for the same total amount or unit price, quality and service being equal, the procurement shall he awarded to the local merchant. 1. 13.2 Local Merchant will be an evaluation criteria in all RFP competitive solicitations and will be assigned a weight of 5 %. If the proposer meets the definition of a local merchant, as defined in Section 2. 18 of the City' s Purchasing Policies and Procedures, the proposal will be awarded 5 points by each evaluation committee member. 1. 13. 2 Exception to this Local Merchant Preference policy shall apply to: 1. 13. 2. 1 Purchases or contracts made under an emergency situation, as defined by Section 2. 14 of the City' s Purchasing Policies and Procedures. 1. 13. 12 Purchases funded in whole or part by a governmental agency (grant purchases). 1. 13. 3 The City Council may waive application ofthe local merchant preference. 16 of 28  wels6S punoS 6UIPuUI OtO -Et ddb PJEMV : OZZZ) suoponpold OSI - OLO- EL dd2l :; uawyoUllV 0 rcrr nu - mv m a( arort wavon I. anam aounas m n. 1. 14 MINORITY -OWNED / WOMAN -OWNED / SERVICE DISABLED VETERAN- d OWNED BUSINESS ENTERPRISE: Certification as a MBE/ WOB /SDVOB will be an m evaluation criteria in all RFP competitive solicitations and will be assigned a weight of5 %. a If the proposer meets the definition of a Minority Business Enterprise, as defined in Section 2.20 ofthe City' s Purchasing Policies and Procedures, the proposal will be awarded 5 points by each evaluation committee member. 17 of28  wels/.S punos Bu' Pue-1 01,0- CL & M PJEmV : OZZZ) suo0onpoad DSl - OLO -CL d=lu :1u9rug3e11V crr au - mu ryPon waimnL aing sound- m vi a 2.0 SPECIAL TERMS AND CONDITIONS OF PROPOSALS AND CONTRACT: YdU 2. 1 PURPOSE & INTENT: The purpose of this Request for Proposals ( RFP) is to a solicit proposals from qualified vendors for the design and installation of a sound system forthe Fort Walton Landing. 12 SCOPE OF WORK FOR SOUND SYSTEM: The Vendor shall provide pricing fora sound system design and unit costs for installing a fully -functional sound system at the Fort Walton Landing. The system should meet or exceed the following specifications and should be of commercial design and not home stereo or consumer grade quality. The City will provide the labor for line trenching and conduit. 2.2. 1 Sneakers - Minimum 20 Each Weatherized speaker enclosure, minimum size driver 8" with I" horn. Horn dispersion minimum 90 X 50 or greater, 70 volt or 100 volt input capable with a minimum Tap Settings of 50 Watts Secure Weatherized Speaker Cable Connection Strong Safe Secure Mounting System Speaker Mounting should allow for additional degree settings for proper coverage Minimum Spl of 90db ( iw /lm) Minimum Response 60hz To 16khz. 2.2.2 Amnlifier(S) To Handle Speakers Commercial Grade Amplifier(S) 70v/ 100v Capable Minimum 300 Watts Per Channel Balanced Input (Euro- Block, Xlr, Trs) 2. 2. 3 Matrix Mixer (Dso) 1 Each Commercial Grade Amplifier(S) 70v /100v Capable Minimum 300 Watts Per Channel Balanced Input (Euro- Block, Xlr, Trs) Minimum Inputs 12 Minimum Outputs 6 Flexable Routing Component Level System Control Equalizers, Crossovers, Dynamics, Delays Minimum 48 Bit Processing Modular Design and Rack Mountable Accessible With Ethernet, RS232, USB or CAN. 18 of 2S  wats6S punoS 6u' Pue- 1 11 LO- U ddH PlemV c OZZZ) suoilonPOM DSl - OLO- EL ddl cluawgeelly a tort wWmn I, anam sounas stem nrrsu - wv m N- vi a s 2.2. 4 CD Player 1 Each a Commercial Grade Amplifier( S) Commercial Grade Cd Player With 5 Disc Rack Or Carousel Balanced or Non Balanced Out Repeatable Play Mode 2.2. 5 Wireless Microphone( S) 4 Each Wireless Microphone UHF Minimum Frequency Agility and Lockable Dual Diversity Receiver Non 700 Meg Frequencies to avoid interference by emergency service frequencies Rack Mountable Capable of being routed to a single set of outboard antennas mounted outside for better reception 2.2.6 Exterior Wireless Antennas t Pair Weatherized Exterior Mountable UHF Frequency Antennas and all associated interfaces and hardware. 2. 2.7 Rack Enclosure Wall Mountable and lockable rack to hold all rack equipment and accessories. 2.2. 8 Speaker Wire and Simal Cable Correct speaker wire type and gauge for distributed sound system Signal cable to accommodate microphone and line input from different locations to mixer 19 of28  welsRS punoS 6uiPue-1 Ot0-6t d: IM PremV : OZZZ) suo03npoJd OSJ- Ot0-CC ddN : luowgoellV N d 3. 0 SUBMISSION REQUIREMENTS Y u 3. 1 SIMILAR PROJECTS & REFERENCES: Vendors shall supply a list and a description of at least four ( 4) similar projects over the past five ( 5) years, along with the contact information of the client. 3. 2 REQUESTS FOR ADDITIONAL INFORMATION: During the proposal evaluation, the City of Fort Walton Beach reserves the right to request additional written information to assist in the evaluation of these qualifications. 3. 3 ACCEPTANCE /REJECTIONlMODIFICATION TO PROPOSALS: The City reserves the right to negotiate modifications to proposals it deems acceptable, reject any and all proposals, and to waive minor irregularities in the procedures. 3. 4 INCURRED EXPENSES: The City is not responsible for any expenses that proposers may incur in preparing and submitting proposals called for in this RFP. INTERVIEWS: A formal oral presentation may be required ofeach fimt that is 3. 5 selected during the initial review process ( at the sole option of the City). If required, presentations should be in support of the firm' s proposal or to exhibit or otherwise demonstrate the information contained therein. 3. 6 PROPOSALS BINDING: All proposals submitted shall be binding for ninety 90) calendar days following the proposal opening. 3.3. 77 ALTERNATEALTERNATE PROPOSALS:PROPOSALS: AnAn alternatealternate proposalproposal isis viewedbyviewedby thethe CityCity asas