Fort Walton Beach Council agenda — 03-12-13--regular — reading text

leastleast thethe followingfollowing information:information: 1.1. 6.6. 1. 11 Description,Description, includingincluding quantity,quantity, ofof thethe goodsgoods oror servicesservices providedprovided toto thethe CityCity reasonablyreasonably sufficientsufficient toto identifyidentify thethe goodsgoods oror services.services. 1.1. 6.6. 1212 Amoumdue,Amoumdue, applicableapplicable discounts,discounts, andand thethe termsterms ofpayment.ofpayment. 1.1. 6.6. 1. 33 FullFull namename ofof thethe vendor,vendor, contractorcontractor oror otherother partyparty whowho isis supplyingsupplying thethe goodsgoods and/and/ oror servicesservices including including aa mailingmailing addressaddress inin casecase ofof aa dispute,dispute, aa mailingmailing addressaddress forfor paymentpayment purposespurposes ( ( ifif theythey areare different)different) andand aa telephonetelephone number.number. 1.1. 6.6. 1.1. 44 TheThe purchasepurchase orderorder oror contractcontract numbernumber asas suppliedsupplied byby thethe City.City. 1. 6.6. 1.1. 55 IdentificationIdentification byby office,office, division,division, oror departmentdepartment ofof toto whomwhom thethe goodsgoods oror services services werewere delivereddelivered oror provided.provided. 1. 6.6. 22 DeliveryDelivery OfOf Invoice:Invoice: AllAll invoices,invoices, toto bebe consideredconsidered aa properproper invoice,invoice, shallshall bebe delivereddelivered toto AccountsAccounts Payable,Payable, FinanceFinance Department,Department, CityCity ofof FortFort WaltonWalton Beach,Beach, 107107 MiracleMiracle StripStrip Parkway,Parkway, SW,SW, FortFort WaltonWalton Beach,Beach, Florida,Florida, 32548.32548. 1.1. 6.6. 33 DeliveryDelivery AcceptanceAcceptance Required:Required: AnAn invoiceinvoice willwill notnot bebe consideredconsidered properproper unlessunless therethere hashas beenbeen delivery,delivery, installation,installation, oror provisionprovision ofof thethe goods/goods/ servicesservices toto thethe correct correct CityCity office,office, division,division, oror department,department, acceptanceacceptance byby thethe CityCity ofof thethe goods/goods/ services,services, andand thethe contractorcontractor hashas otherwiseotherwise compliedcomplied withwith allall ofof thethe contract'contract' ss termsterms andand conditionsconditions andand isis notnot inin defaultdefault ofof anyany ofof them.them. 1.1. 6.6. 44 InvoiceInvoice DisputeDispute Procedure:Procedure: IfIf therethere isis aa disputedispute betweenbetween thethe CityCity andand contractorcontractor regardingregarding anan invoice,invoice, thethe CityCity oror contractorcontractor maymay initiateinitiate thisthis invoiceinvoice disputedispute procedure.procedure. EitherEither partyparty cancan initiateinitiate thethe disputedispute procedure,procedure, byby providing providing thethe otherother party,party, inin writing,writing, noticenotice ofof aa disputedispute andand statingstating thethe specifics specifics ofof thethe dispute.dispute. TheThe partiesparties shallshall exchangeexchange allall materialsmaterials andand informationinformation toto supportsupport theirtheir claimsclaims andand provideprovide aa copycopy ofof allall materialsmaterials andand informationinformation toto thethe FinanceFinance Director.Director. TheThe FinanceFinance DirectorDirector shallshall reviewreview allall materialsmaterials andand informationinformation andand conductconduct aa 1414 of28of28  walsRS punoS 6ulpuel OW-S[ dd21 PIMV : OZZZ) suoilonpo' d OSl - Ot0-8l dd11 : luawgoellV a no-r nu - um r ft WW W. ]. dl. g s d SVM.. Nh a meeting with the contractor and the responsible City office, division, or a, department. The proceeding to resolve the dispute shall be commenced o- no later than 45 days after the date on which the payment request or proper invoice was received by the City. The Finance Director shall then issue awritten final decision no later than 60 days after the date of notice of the dispute. 1. 7 CONFLICTS: The proposer acknowledges and warrants that no one was paid fee, commission, gift, or other consideration contingent upon receipt of an award for the services and/ or supplies specified in this request for proposal. 1. 8 DRUG FREE WORKPLACE CERTIFICATION: BysubmittingtheDmgFree Workplace Form as part of this request for proposal, you are certifying that your company is a drug -free workplace in accordance with Chapter 287.087 of the Florida Statutes. 1. 9 PURCHASE CONTRACTS WITH OTHER GOVERNMENT AGENCIES: The submission of any proposal in response to this request forproposal constitutes a proposal made under the same terms and conditions, for the same contract prices and/ orfee schedules to other governmental agencies within the State of Florida, unless otherwise stipulated by the proposer within the proposal documents. 1. 10 INSURANCE & PERFORMANCE BONDS: Insurance and/ orperformance bond coverage may be required by the Contract. Such insurance or bond shall be in effect for the term of the contract. Should a Contractor fail to provide acceptable evidence of current insurance and/ or a performance bond within seven ( 7) days before the expiration date ofan insurance policy or bond, the City shall have the right to terminate the Contract. 1. 11 BID BOND REQUIREMENTS: Bid bond will not be required. 1. 12 INSURANCE: Proposers must be eligible for and provide evidence of insurance coverage, which equals or exceeds the City' s minimum standards for the project. All insurance required must be provided by a company licensed to do business in the State of Florida and with an A.M. best rating of at least A -. Proof of Insurance must accompany the signed contract 1. 12. 1 Workers Compensation 1. 12. 1. 1 Coverage A: in conformity with Florida Statutes 1. 12. 1. 2 Coverage B: $ 500, 0001$ 500, 000/$ 500,000 1. 12.2 Commercial General Liability Each occurrence for: 1. 12. 2. 1 1, 000, 000 Bodily Injury/ Property Damage: $ 1. 12. 2.2 Personal and Advertising Injury: $ 1, 000,000 1. 12. 2. 3 Products/ Completed Operations Aggregate: $ 2,000, 000 1. 12. 2.4 General Aggregate: $ 2, 000,000 1. 12. 2. 5 Fire Damage: $ 100, 000 1. 12. 2. 6 Medical Payments: $ 10,000 1. 12.2. 7 Contractual Liability where applicable 1. 12. 3 Business Automobile Liability 1. 12. 3. 1 Combined Single Limit: $ 1, 000,000 15 of28  wels6S punoS 6uipue-1 Ot0-£ t dd2l NOmV : OZZZ) suoilonpord OSl- Oto-£ t dda :tuew43eltV n a( a arrnu o -w Y' ml Weaonl a s as N a 1. 12. 4 Professional Liability —Errors &. Omissions Coverage: 1. 12. 5. 1 Per Occurrence: $ 1, 000, 000 m a 1. 12. 5.2 Aggregate: $ 1, 000,000 1. 12. 5 Pollution Liability Insurance 1, 000, 000 for each claim / $ 1, 000, 000 aggregate. This coverage shall include the following provisions: The City of Fort Walton Beach shall be an additional insured. The policy shall not be cancelled unless the City is given at least 30 days notice. L 12. 6 Umbrella $ 1, 000,000 each occurrence / $ 1, 000,000 aggregate 1. 12. 7 Policy Provisions 1. 12. 7. 1 The City of Fort Walton Beach shall be an additional insured under any General Liability, Business Auto, Umbrella and Professional Liability Policies using an ISO Additional Insured Endorsement form CG2013 or its equivalent. 1. 12. 7. 2 Coverage shall apply as Primary and non -contributory. 1. 12. 7. 3 Waiver of