Fort Walton Beach Council agenda — 03-12-13--regular — reading text

The Sound Council. Shipping damage or loss is not covered by this warranty and is the responsibility of the freight carrier. 5. Defective items requiring repairs will be replaced with a loaner to enable the system to operate when required. The only exception is when a loaner is not available or a suitable quality loaner is not available. We will always strive to keep your system up and working but sometimes it may not be possible, due to conditions beyond our control. 6. Many of the items installed by us have warrantees longer than one year. The Sound Council will honor these warrantees with only normal charges for service calls. 7. Any computer systems installed have been cleaned, scanned, and free of any virus at install. Computer system failure due to virus activity is not covered under this warranty. Any failed equipment such as fans, drives, etc will be covered if failure can be shown to have resulted from defective equipment. 8. The above warranty may be canceled if payment for the complete project is not made within the terms of our contract.  wels/. S punoS Ouipuej Ol0-£ t dd21 PlemV : OZZZ) sualonpold OSl - 00-0 dZIN au3wy0e8tl a RFP # 13010 F' WuAt 1&, A Somd S u a REQUEST FOR PROPOSALS a FOR THE CITY OF FORT WALTON BEACH RFP #13 -010 FORT WALTON LANDING SOUND SYSTEM Issued By: Purchasing Department 105 Miracle Strip Pkwy, SW Fort Walton Beach, Florida 32548 850) 833 -9523 Fax( 850) 833 -9643 Website: http: //v w.fwb.org Date of Issue: January 8, 2013 Coip1/ 1 0f28  wals6S punoS 6uipue-I 01, 0- E ddH PJUMV : OZZZ) suoponpwd OSl - OLO -Et ddH 4uaw40e11V aN Nr a m YU aN REQUEST FOR PROPOSAL RFP 13 -010 —FORT WALTON LANDING SOUND SYSTEM Posting Date JANUARY 8, 2013 Purchasing Contact Paul Eubanks, Purchasing Agent 850- 833 -95231 eubanksivfwb.or, Opening Date & Time FEBRUARY 5. 2013, 2: 30 PM, CST Bid Opening Location City Hall Annex Bldg, Conference Room, 105 Miracle Strip Pkwy, SW Fort Walton Beach, FL 32548 Submission Information: Proposals must be Mail to: City Clerk sealed and reference the RFP Number, Title, & 107 Miracle Strip Pkwy, SW Opening Date & Time on the outside envelope. I Fort Walton Beach, FL. 32548 The City of Fort Walton Beach, Florida solicits your company to submit a. proposal on the above referenced goods or services. All terms, specifications, and conditions set forth in this request are Incorporated by reference in your response. Proposals will not be accepted unless all conditions have been met. The City is not responsible for lost or late delivery of proposals by any delivery service used by the Proposer. Proposals may not be withdrawn for a period of ninety (90) days afterthe RFP opening unless otherwise specified. Respondents are advised that from the date of release of this solicitation until award of the contract, no contact with City personnel related to this solicitation is permitted. All communications are to be directed to the Purchasing Representative and sole contact listed below. ANY SUCH UNAUTHORIZED CONTACT MAY RESULT IN THE DISQUALIFICATION OF THE RESPONDENTS SUBMITTAL. It is the intent and purpose ofthe City ofFat Walton Beach that this Request for Proposal promotes competitive proposals. It shall be the proposer's responsibility to advise the Purchasing Department at the address noted in the Special Conditions, ifany language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Request for Proposal to a single service provider. Such notification must be submitted in writing and must be received by the Purchasing Department no later than ten ( 10) days prior to the proposal opening date. PURCHASING CONTACT FOR THIS PROPOSAL: Paul L. Eubanks, Purchasing Agent Phone: 850- 833- 9523 Fax: 850. 833 -9643 Email: peubanksCu, fwb.ore 2. F28  maisRS punoS 6uipuel OlO-£ l a=IU plemV : OZZZ) suoilonpoM OSI. - OW-£ t d:lH quaw40e8tl a roM1 Waaon LanNn SowaJ tm rcrrnu - um r N d YdU o. TABLE OF CONTENTS I PROPOSALCOVER PAGE ............................................................................. .............................. 2 PROPOSALREQUEST .................................................................................... .............................. 3 TABLEOF CONTENTS ................................................................................... .............................. 4- 11 STANDARDFORMS .............................................................................. .............................. 12- 17 SECTION 1: GENERAL TERMS & CONDITIONS ............................ ............................... Insurance.............................................................................. ............................... 15- 16 18- 26 SECTION 2: SPECIAL TERMS & CONDITIONS ................................. ............................. 18 Purpose- Intent ............................................................................. ............................... Scopeof Services .................................................................. ............................... 18- 19 20 SECTION 3: SUBMISSION REQUIREMENTS ............................................. ............................. 21 - 22 AdditionalItems ..................................................................... ............................... 23 SECTION 4 - EVALUATION OF PROPOSALS ............................................ ............................. 23 EvaluationCriteria ......................................................................... ............................. Scoring........................................................................................... ............................. 24 24 -25 SECTION 5: PRICING SHEET EXHIBIT A - SITE MAP............ NOTICE TO PROPOSERS ....... 3 of2S  welsRS punoS 6utpuel OL0-£ 4 d=IU Plem,V : OZZZ) suoilonpo' d BSI - 00-£l ddm : lu8w43ellV a ° r- N F a Wadtan lmding So dSv RFP # 13 -010 d Ya STANDARD FORMS a THE FORMS LISTED BELOW ARE TO BE COMPLETED AND SUBMITTED WITH YOUR PROPOSAL, AND ARE ATTACHED HEREWITH: 1. PROPOSER' S CERTIFICATION 2. ADDENDUM PAGE 3. REFERENCES 4. DRUG FREE WORKPLACE 5. PUBLIC ENTITY CRIMES FORM 6. NO BID RESPONSE FORM NOTE: PLEASE ENSURE THAT ALL OF THESE DOCUMENTS ARE COMPLETED AND SUBMITTED WITH YOUR PROPOSAL, FAILURE TO DO SO MAY RESULT IN YOUR PROPOSAL NOT BEING CONSIDERED FOR AWARD.