Okaloosa County BOCC — February 18, 2014 — PolyTO4

TASK ORDER APPROVAL FORM CONTRACT # C13-2067-WS POLYENGINEERING, INC. CONTRACT #: CI3-2067-WS ENGINEERING CONSULTANT SERVICES MSA EXPIRES: 09/30/2016 TASK ORDER #: 1. TASK ORDER AMOUNT: $100,000 OFFERED BY CONSULTANT: Polyengineering, Inc. FIRM'S NAME Roy Petrey, P.E. " REPRE$ENTA~ ~~ VP - Florida Operations TITLE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director) (Per Purchasing Manual) • $25,000 or less approved by Purchasing Director • Between $25,00] and $50,000 approved by Purchasing Director and County Administrator • In excess of $50,000 approved by the Board. SIGNATURE PURCINGDIRECTOR OCIS Director TITLE DATE (' I / "' I h l/ DATE ~~ COUNTY ADMINISTRAT (If applicable) CHAIRMAN (if applicable) DATE DATE -  TASK ORDER 4- OKALOOSA COUNTY INFORMATION SYSTEMS GENERAL PROFESSIONAL ENGINEERING SERVICES C13·2607·WS TASK ORDER 4 THIS TASK ORDER IS ISSUED PURSUANT TO THE AGREEMENT FOR CONSULTING SERVICES DATED OCTOBER 1, 2013, BETWEEN THE COUNTY OF OKALOOSA COUNTY, FLORIDA AND POLYENGINEERING, INC., WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Scope of Basic Services for General Professional Engineering Services Article A. Purpose: The purpose of this Task Order is to authorize and direct CONSULTANT (Polyengineering, Inc.) to proceed with professional engineering services for assisting the Okaloosa County Information Systems Department (COUNTY) to provide general professional engineering services assistance. The activities that are included are described in Article B. Scope of Services." II Article B. Scope of Services: The general professional consultation services that CONSULTANT agrees to furnish include, but are not limited to, preparation of studies, reports, field work, and special services, etc., and that are applicable to the General Professional Engineering Services (Project), as requested by COUNTY's representative as described below: CONSULTANT will provide and perform general professional engineering and related services as authorized by COUNTY that consist of the appropriate items, as follows: • Attending meetings as requested by representatives of the COUNTY and provide general engineering assistance, consultation, and opinions. . • Developing schedules, plans, engineering analyses and evaluations to address issues with current infrastructure or new projects. • Providing assistance in identifying and acquiring grants and loans from federal agencies or other applicable sources of funding. • Assisting with permits with federal, state, and local government agency permits (fees to be provided by the COUNTY) and inquiries from regulatory agencies. • Assisting the COUNTY to develop conceptual level planning documents, preparing cost estimates and evaluating the feasibility of different alternatives. • Preparation of investigations or evaluations of existing infrastructure • Performing field investigations and construction observation. • Perform land surveys (boundary and/or topographic) including easement preparation for properties and/ or projects in support of on-going operations. 2  TASK ORDER 4- OKAlOOSA COUNTY INFORMAllDN SYSTEMS GENERAl PROFESSIONAL ENGINEERING SERVICES • Developing presentations to the Board of COUNTY Commissioners, the general public, regulatory agencies, professional societies, or civic groups regarding projects or activities under taken or in consideration by the COUNTY. • Responding to general questions on engineering matters as requested by the COUNTY's designated representative including research into archival information of previous projects. Article C. Compensation Provisions: As compensation for providing the services described within this Task Order, COUNTY shall pay CONSULT ANT in accordance with Section 5 of the October 1, 2013, Agreement, based on the CONSULT ANT' s Per Diem Rates for the actual time worked on the Project, plus Direct Expense incurred for the Project. The budget ceiling for this Task Order is $100,000.00. Article D. Period of Service: The schedule for the Project within this Task Order is as follows: Authorization to Proceed February 4,2014 Article E. Authorized Representatives: The Authorized Representatives designated below are authorized to act with respect to this Task Order. Communications between the parties shall be through the Authorized Representatives: For CONSULTANT Vanderhoek Name: Roy Petrey, P.E. Vice President - Florida Operations i Address: Suite 402, Lewis Turner Boulevard Address: P.O. Box 841 Fort Walton Beach, FL 32547 Shalimar, FL 32579 Telephone: (850) 651-7572 Telephone: (850) 609-1100 ***** End ***** 3