Fort Walton Beach Council agenda — 08-18-08 special agenda - budget — reading text

for their community and updated in 2004. creates shared commitments among citizens, City Council, and staff. Great Mid -to -Short Solicits the needs and desires Provides citizen input in Neighborhoods Range Plan — of residents through a identifying and prioritizing capital established in grassroots approach to improvement needs. Partnership 2001, regular neighborhood involvement. public meetings. Strategic Plan Mid -to -Short Translates the Vision Plan into Allows for reallocation of Range Plan — objectives that identify current resources due to changing first held in 2004 and future priorities based on priorities or economic conditions. and updated importance to City Council annually. and funding availability. Capital Mid -to -Short Provides estimated dates and Provides anticipated 5 -year Improvement Range Plan — costs for the acquisition, funding level for facilities and Plan updated construction, replacement, infrastructure. annually. renovation, or repair of facilities and infrastructure. Asset Mid -to -Short Provides estimated Provides anticipated 5 -year Replacement Range Plan — replacement dates and costs funding level for computers, Schedules updated for obsolete and high vehicles, and motorized maintenance computers, equipment. annually. vehicles, and motorized equipment. Short Range Defines changes to service Provides the framework for Budget Policy Workshop Plan — levels or program objectives developing the current budget. developed based on City Council goals annually. and available fiscal resources. The City also has several boards and committees that act in enforcement or advisory capacities, whose actions may impact budget development. Frequency Purpose ss Beautification 11 MondayMonday ofof Acts in an advisory capacity to the City Council on City Committee each month beautification beautification matters;matters; presentspresents monthlymonthly " " YardYard ofof thethe Month"Month" award; responsible for the Gateway Sign project. BoardBoard ofof 4 Thursday of Charged with hearing and deciding all appeals and applications for Adjustment Adjustment eacheach monthmonth variances and special exceptions with regard to implementation of thethe LandLand DevelopmentDevelopment Code.Code. CodeCode 2 Wednesday EnforcesEnforces thethe provisionsprovisions ofof thethe CityCity codecode andand ordinancesordinances ( ( e.e. g.g. EnforcementEnforcement ofof eacheach monthmonth building maintenance, grass height, signage); has the authority to BoardBoard impose administrative fines and other non -criminal penalties. Community 1S Wednesday Oversees redevelopment projects and recommends infrastructure Redevelopment of each month improvements within the CRA district to the City Council; Agency (CRA) endeavors to encourage redevelopment within the CRA district. Board Golf Club Ad MeetsMeets asas ActsActs inin anan advisoryadvisory capacitycapacity toto thethe CityCity CouncilCouncil regarding regarding Hoc Advisory renovations,renovations, qualityquality ofof thethe courses,courses, feefee structure,structure, andand policies;policies; CityCity ofof FortFort WaltonWalton Beach,Beach, FLFL 23-23- Budget Overview I Committee needed fosters communication and provides information between the Council and public. 3r Historic Sites Tuesday of Acts in an advisory capacity to the City Council on issues relating and Structures each month to historic resources, sites, and structures in the City. Advisory Board 3rd Housing Tuesday of Responsible for providing safe and sanitary housing at affordable Authority each month rents for income qualified families. S Municipal 1 Thursday of Acts in an advisory capacity to the City Council on rezonings and Planning Board each month development regulations; monitors implementation of the City's Comprehensive Plan. Vision 2" Monday of Assists the City Council in overseeing implementation of the City's Stewardship each month Vision Plan; keeps the Vision current, tracks projects identified in Committee the Vision, and develops projects based on the Vision. Waterfront Meets quarterly, Implements and recommends to City Council funding for projects Committee or more necessary to achieve the goals and objectives of the Waterfront frequently as Vision Plan and Water's Edge Master Plan. need Roles & Responsibilities The budget process begins in January with the Strategic Planning Session held offsite with the Mayor, City Council, City Manager, Department Directors, and citizens. The. following week, a Budget Kick -Off meeting is held with staff and budget manuals are distributed to aid departments in developing their budgets for the upcoming fiscal year. The manual provides a timetable of budget submission deadlines, parameters for justification requirements, various request forms, and equipment replacement schedules. A three -year history of revenues and expenses by division, year -to -date revenues and expenses, current and prior year budget amounts, and a detailed personnel listing is also provided to each department. A Budget Policy Meeting is held with City Council in May to determine Council' s priorities and position on policy issues critical to development of the operational and capital budgets consistent with the Strategic Plan. City Council' s decisions on the policy issues presented provide the framework under which the upcoming year's budget is prepared to meet City Council' s programmatic objectives within available fiscal resources. The meeting is open to the public and the public is encouraged to attend and participate. Department Directors, with the assistance of their division managers, are responsible for identifying their BUDGET STRATEGIC staffing needs, operational funding needs within budget ADOPTION PLANNING development parameters, five -year capital requests, as Sep SESSION. Jan well as corresponding revenue sources to fund their needs. In addition, they must conduct a comprehensive 4e DGET r PRIOR YEAR BUDGET review of departmental objectives, accomplishments, POLICY AMENDMENT MEETING and performance measures. Aug The City Charter charges the City Manager with the duty of presenting a balanced budget to City Council. The budget is considered balanced if the total of all available Bu GET Mi"a DEPARTMENT MEETINGS financial resources either on hand at the beginning g g of WORKSHOPS