Okaloosa County School Board — Workshop Meeting, June 21, 2018 — reading text

presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,461.95 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of equipment from Mohawk Resources LTD in the amount of $29,461.95 for Okaloosa Applied Technical Center. Public Content Request approval for Okaloosa Applied Technical Center to purchase equipment in the amount of $29,461.95 from Mohawk Resources LTD. The purchase is made through NJPA Contract #061015-MRL. Funds will be paid from General Funds, Project 6110 Adult Education Tuition. A copy of the quote is attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Applied Technical Center at (850) 833-3500. File Attachments MOHAWK RESOURCES LTD'.pdf (336 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 Tag-On Bid Purchase Over $25,000: Polar King, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $99,874.56 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of equipment from Polar King in the amount of $99,874.56. Public Content Request approval to purchase coolers and freezers for Baker School and Longwood Elementary School in the amount of $99,874.56 ($49,937.28 per school). Purchases will be made through a previously approved tag-on bid with Brevard County, Bid #14-B-113 Walk-In Cooler/Freezer. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments POLAR KING QUOTES.pdf (274 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.21 Tag-On Bid: ITB 18- B-071-NC Bus Cameras, Accessories and Installation, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Tag-On Bid #18-B-071-NC Bus Cameras, Accessories and Installation. Public Content Request approval of Tag-On Bid #18-B-071 NC Bus Cameras, Accessories and Installation through School Board of Brevard County, based on fixed prices. Funds will be paid from General Funds. The bid is effective June 13, 2018 through June 12, 2021 and will be used on an as need basis. The vendor is Seon Systems Sales, Inc. and a copy of the bid tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7303. File Attachments ITB 18-B-071-NC - Bus Cameras, Accessories & Installation.pdf (1,207 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.22 Exempted Purchase Over $25,000: Remsco, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,800.00 Budgeted : Yes Budget Source : Capital Funds, Project 5337 Bruner - HVAC 3 Units Replace Recommended Action : Motion to approve the purchase of equipment from Remsco in the amount of $27,800 to replace an HVAC unit at Bruner Middle School. Public Content Request approval to purchase equipment from Remsco in the amount of $27,800 for the replacement of an HVAC unit at Bruner Middle School. The purchase is exempt through the current Factory Direct Wholesale Pricing Agreement with Remsco, which was School Board approved December 11, 2017. Funding will be paid from Capital Funds, Project 5337. A copy of the quote is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments REMSCO QUOTE.pdf (265 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.23 Exempted Purchase Over $25,000: Corwin, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,262.80 Budgeted : Yes Budget Source : General Funds, Project 9116 District Leadership Grant Recommended Action : Motion to approve the purchase of Professional Development from Corwin in the amount of $63,262.80. Public Content Request approval of the purchase of Professional Development from Corwin in the amount of $63,262.80. Funds will be paid from General Funds, Project 9116 District Leadership Grant. The purchase is exempt through 6A-1.012(11)(a). Copies of the quote are attached. For additional information, please contact Cindy Gates, Director, Special Programs, School Principal Evaluations, Curriculum & Instruction at (850) 833-3118. File Attachments CORWIN QUOTE.pdf (155 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.24 Service Agreement #19-02 Art Monet, Inc. d/b/a Abrakadoodle, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting :  Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funds will be paid by individual participating school/school day care Recommended Action : Motion to approve Service Agreement #19-02 Art Monet, Inc. d/b/a Abrakadoodle. Public Content Request approval of Service Agreement #19-02 between Art Monet, Inc. d/b/a Abrakadoodle and The School Board of Okaloosa County, FL. This is a Global Use Service Agreement and can be used district wide on an as needed basis. The Provider will provide art classes to students in Kindergarten through grade 12 using art curriculum that exceeds the National