Okaloosa County School Board — Workshop Meeting, June 21, 2018 — reading text

district-wide activity payments will provide a myriad of benefits to the parents and users of the service as well as the District. A few of the benefits are as follows: 1. Parents use one account to pay for School Food Service, Internal Funds, Childcare and all other districtwide student activities or fees. 2. Parents would only see items associated with their student(s). 3. Parents would be able to pay for items from multiple schools in one cart. 4. School Internal Funds accounts will update and receive funds nightly. 5. One Pay Program Option – Electronic check 6. Merchant will provide printed marketing material to schools upon request, shipped free. 7. One “item for sale” with options such as size, color, etc. 8. System will not allow someone to select and pay for an item if it is not available. 9. Upon purchase, system emails an invoice to purchaser. Proposed Fee Structure Comparison School Food Service Transaction Current Proposed Increase/ Amount Flat Rate 3.95% + $0.35 (Decrease) $20.00 $2.49 $1.14 $(1.35) $40.00 $2.49 $1.93 $(0.56) $60.00 $2.49 $2.72 $0.23 $80.00 $2.49 $3.51 $1.02 $100.00 $2.49 $4.30 $1.81 School Internal Funds Transaction Current Proposed Increase/ Amount 3.50% 3.95% (Decrease) $20.00 $0.70 $0.79 $0.09 $40.00 $1.40 $1.58 $0.18 $60.00 $2.10 $2.37 $0.27 $80.00 $2.80 $3.16 $0.36 $100.00 $3.50 $3.95 $0.45 The convenience fee is paid directly by the user/purchaser for the convenience of making payments online. The District does not generate any revenue nor incur any cost from the convenience fee transaction. Legal documents will be attached upon receipt (late backup). Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 School Readiness Provider Contract, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the School Readiness Provider Application for services beginning July 1, 2018 through June 30, 2019. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Contract. The School Board of Okaloosa County, Florida will receive funding from the Early Learning Coalition of Okaloosa & Walton Counties for Wright Elementary School. The Early Learning Coalition of Okaloosa & Walton Counties has developed the statewide School Readiness Provider Contract. The School Board of Okaloosa County, Florida, will begin the new contract year, July 1, 2018 through June 30, 2019 using this agreement. File Attachments 2018-2019 ELC School Readiness Contract.pdf (1,181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Renewal of School Food Service Management Operations Contract for RFP 15-01, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Food Service Funds Recommended Action : Motion to approve the renewal of the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL. Public Content Request approval to renew the School Food Service Management Operations Contract for RFP 15-01 between The Nutrition Group and The School Board of Okaloosa County, FL, based on the fixed meal rate of $3.189, which will be paid with Federal Funds. This is the third year annual renewal. The contract period is effective July 1, 2018 through June 30, 2019. Copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3020. File Attachments 2018-2019 Food Service Renewal Contract.pdf (161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport to Cox Communications Gulf Coast, LLC. Public Content Request approval of the committee's recommendation to award ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport to Cox Communications Gulf Coast, LLC based on fixed pricing. Funds will be paid from General Funds from individual cost centers. The contract is effective July 1, 2018 through June 30, 2019. A copy of the award tabulation is attached. For additional information, please contact Eric Mitchell, Director, MIS/Instructional Technology at (850) 689-7153. File Attachments ITB 18-17_TAB.PDF (759 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 ITB 18-20 Locksmith Services, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 18-20 Locksmith Services to A to Z Lock and Safe, based on fixed pricing. Public Content Request approval of the committee's recommendation to award ITB 18-20 Locksmith Services to A to Z Lock and Safe, based on fixed pricing. The contract will be used on an as needed basis and funding will be paid from District Funds. The contract is effective July 1, 2018 through June 30, 2022 and a copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689-7159. File Attachments ITB 18-20 TAB.PDF (47 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Tag-On Bid Purchase Over $25,000: Mohawk Resources LTD,