Okaloosa County School Board — Workshop Meeting, June 21, 2018 — reading text

a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 6-25-18.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 School Donations presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $14,775.49 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations 2018-06-25.pdf (62 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for May 2018, totaling $25,086,105.68; and Bank Transfers for May 2018, totaling $4,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $25,086,105.68 and Bank Transfers in the amount of $4,230,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for May 2018, totaling $25,086,105.68; and Bank Transfers for May 2018, totaling $4,230,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments 11 - MIS 3478 - Warrant Register - May 2018.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Fiscal Year 2017 - 2018 Inventories from all schools and departments, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Approval Public Content The District currently owns 10,066 assets with an original value of $363.7 million and a current book value of $187.4 million as of June 12, 2018. The District is requesting Board Approval to remove 69 assets with a current book value of $10,637.00, reflecting an approximate .006% reduction in District assets. The assets will be removed effective June 30, 2018. As required under General Authority and Law Implemented - Chapter 274, Florida Statutes, "Tangible Personal Property Owned by Local Governments," a complete physical inventory of all property shall be taken annually, compared to the property records, and all discrepancies shall be traced and reconciled. F.S. 274.02 File Attachments Fiscal Year 2017-2018 Inventory Combined Items List.pdf (100 KB) Fiscal Year 2017-2018 Inventory Missing Items List.pdf (67 KB) Fiscal Year 2017-2018 Inventory Other Inventory Items List.pdf (40 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Medicaid School Administrative Claiming Agreement between The  School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2018-2019, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Medicaid School Administrative Claiming Agreement between The School Board of Okaloosa County and The School Board of Seminole County for fiscal year 2018-2019. Public Content The School Board of Seminole County provides statistical and random sampling which allows for our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Florida Department of Education has contracted with The School Board of Seminole County to provide management services free of charge to all school districts in the state of Florida. There will be no cost for the Electronic Medicaid Administrative Claiming System (EMACS) Administrative Services for fiscal year 2018-2019. File Attachments Medicaid Claiming Agreement with Seminole County School District FY18-19.pdf (245 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Agreement between The School Board of Okaloosa County, Florida, and Heartland Payment Solutions,  Inc., for Merchant Services, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 21, 2018 - Workshop Meeting Type : Action (Consent), Procedural Preferred Date : Jun 25, 2018 Absolute Date : Jun 25, 2018 Fiscal Impact : No Budgeted : No Recommended Action : Approval Public Content This agreement will provide the District with merchant online payment services for school food service student lunch accounts, child care services, school internal funds and all other district-wide payment activities. The District School Food Service program has been utilizing the merchant online payment services of Heartland Payment Solutions, Inc. which interfaces with the MCS School Food Service tracking software, since 2014. Whereas, School Internal Funds has been utilizing the merchant online payment services of Online School Management Systems, Inc., since 2010. Utilizing one merchant for online payment services for all