Okaloosa County BOCC — January 21, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 21, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Asphalt Paving Systems, Inc Task Order 1, Contracts 12-1960PW & 12- 1961PW DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: Staff is requesting authorization of task orders for the two contracts (C12-1960 and C12-1961) with Asphalt Paving Systems, Inc. BACKGROUND: Asphalt Paving Systems, Inc. is the contractor tasked with providing annual road preservation techniques based upon staff recommendation of treatment types for roads within the maintenance system. On April 16, 2013, the Board of County Commissioners approved the annual lists for pavement preservation and cold mix rehabilitation submitted by Public Works' staff. Execution of a task order for the work was not contemplated as part of the process at that time. In order to pay the vendor for the completed work, staff is requesting authorization of task orders for the two contracts with APS. Both task orders reflect the same scope of work (streets treated) as approved by the BCC on April 16, 2013. Task Order 1 for contracts C12-1960PW and C12- 1961PW represents the work that has been completed pertaining to the approved road list. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Authorize Purchasing Manager and County Administration to execute after-the-fact task orders for the work previously approved April 16, 2013. Action allows staff to move forward with payment to Asphalt Paving Systems, Inc. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator