Fort Walton Beach Council agenda — 09-27-11 regular part 2 of 2 — reading text

replacement to the old Motorola two -way radios. 3. FINANCIAL INFORMATION: 3. 1. The budgeted cost for these services from Verizon Wireless for budget year 2011 -2012 is 21, 960. 3. 2 The departments needing cellular telephone services from Verizon Wireless have budgeted for this expense in the City' s 2011 -2012 budget. 3. 2. The Cellular telephone services provided by Verizon Wireless will be purchased off the Florida State contract number 725- 330 -05 -1. 4. RECOMMENDATION: 4. 1. Pursuant to the City of Fort Walton Beach Code of Ordinances and Administrative Policies, staff requests City Council authorize the City Manager to approve the purchase order to Verizon Wireless to provide cellular telephone services for the City. SIGNATURE BLOCK Finance Completed 09/22/2011 10: 34 AM Dave Jenzen Completed 09/2212011 10: 39 AM Carole Jones Completed 09/22/ 2011 10: 46 AM Completed 09/22/ 201110: 55 AM City Manager City Council Pending Packet Pg. 57  r: y.. City Council of Fort Walton Beach 0 To: ADMINISTRATIVE SERVICES MEMORANDUM Robert T. Meams, City Manager From: Dave Jenzen, Director of Information Technology Date: September 27, 2011 Verizon Wireless Data Services L BACKGROUND: 1. 1. The City of Fort Walton Beach has contracted with Verizon Wireless as its mobile wireless Internet service provider for the last 6 years. 2. DISCUSSION: 2. 1. The City uses Verizon' s mobile wireless access for the Police Department's laptop computers in patrol cars to access servers at the Police Department. 2. 2. The City also uses Verizon's mobile wireless access for laptop computers used by the Utilities and Engineering Departments to access the City's servers while out in the field. 3. FINANCIAL INFORMATION: 3. 1. The budgeted cost for this service from Verizon Wireless for budget year 2011 -2012 is 23, 220. The Police, Fire, and Engineering/ Utilities Departments have budgeted for this expense in the City' s 2011 -2012 budget. 3. 2. The Mobile Internet services provided by Verizon Wireless are purchased off the Florida State contract number 725- 330 -05 - 1. 4. 1. Pursuant to the City of Fort Walton Beach Code of Ordinances and Administrative Policies, staff requests City Council authorize the City Manager to approve the purchase order to Verizon Wireless to provide mobile wireless Internet services for the City. SIGNATURE BLOCK Dave Jenzen Completed 09/ 22/ 2011 10: 24 AM Finance Completed 09/ 22/ 2011 10: 35 AM Carole Jones Completed 09/ 2212011 10: 47 AM City Manager Completed 09/ 22/ 2011 10: 55 AM City Council Pending  1o. t City Council of Fort Walton Beach FINANCE MEMORANDUM To: Robert T. Mearns, City Manager From: Charlotte Dunworth, Budget and Grants Manager Date: September 27, 2011 Subject: 2011 - 29 - FY 2010 -11 Budget Amendment 1. 1 Resolution 2010 -33, authorizing the budget for fiscal year 2010 -11, was adopted by City Council on September 22, 2010. The resolution provides for amendments to the budget by resolution with identification of expenditures and a corresponding revenue source. 2. DISCUSSION 2. 1 The adopted budget is periodically amended to reflect unanticipated activities. The proposed amendments are outlined below. 2. 1. 1 GENERAL FUND - The FY 2010 -11 budget is $ 17, 773, 616. A budget amendment in the amount of $ 1, 251, 293 is proposed for the following, resulting in a General Fund budget of $19, 024,909. Purpose Amount Revenue Source Police Dept OSSI Software 340, 730 Vendor Donation Fire Dept Life ak 12, 000 Vendor Trade -In Value Fire Dept Ladder Truck 694, 347 Revenue Note Rec Center - Site Investi , Permit 83, 025 Undesi . Fund Balance Rec Center - Design/ Build Criteria 115, 000 Undesi . Fund Balance Library A/ C Repairs 4,344 Harvey Trust Cemetery Storage Building 1, 847 Perpetual Care Fond 1, 251, 293 2. 1. 2 LAW ENFORCEMENT TRUST FUND - The FY 2010 -11 budget is $ 31, 725. A budget amendment in the amount of $3, 460 is proposed for the following, resulting in a Law Enforcement Trust Fund budget of $35, 185. Purpose I Amount I Revenue Source Bulle roof Vests 2, 730 Grant Bulle roof Vests 730 Undesi . Fund Balance 3, 460 2. 1. 3 DEBT SERVICE FUND - The FY 2010 -11 budget is $ 420, 395. A budget amendment in the amount of $14, 575 is proposed for the following, resulting DOC m: lam Page 1  FE-M1- RESOLUTION ( ID # 1447) in a Debt Service Fond budget of $434, 970. Revenue Source Fire La dder Tmck - principal Edder 11, 325 Trx from General Fund Fire Ladder Tmck - interest 3, 250 1 Trx from General Fund 14, 575 2.2. 1.1. 44 UTILITIESUTILITIES FUNDFUND - - TheThe FYFY 20102010 - - 1111 budgetbudget isis$ $ 7,7, 801,801, 068.068. AA budgetbudget amendmentamendment inin thethe amountamount ofof$ $ 2,2, 339,339, 375375 isis proposedproposed forfor thethe following,following, resultingresulting inin aa UtilitiesUtilities FundFund budgetbudget ofof$ $ 10,10, 200,200, 443443 PurposePurpose I AmountAmount Revenue Source Modular Storage Building 13, 440 Lessee Donation SSES Pilot Study cc. p m/ i2m 200,000 2005 Bond Funds HurlburtHurlburt ReuseReuse LineLine cccc Wpvovum Wpvovum 12, 185, 935 SRF Loan 2, 399,375 2. 1. 5 STORMWATER FUND - The FY 2010 -11 budget is $ 611, 300. A budget amendment in the amount of $66, 794 is proposed for the following, resulting in a Stormwater Fund budget of $678,094. Purpose I Amount I Revenue Source Stomtwater Master Plan cc app. o9n3iu 66, 794 Unreserved Net Assets 66, 794 2. 1. 6 BEAL MEMORIAL CEMETERY PERPETUAL CARE FUND - The FY 2010 -1I budget is $ 53, 902. A budget amendment in the amount of $1, 847 is proposed for the following, resulting in a Beal Memorial Cemetery Fund budget of $55, 749. Purpose on" Revenue Source Cemetery Storage Bldg 1, 847 Desi . Fund Balance 1, 847 3. 3. 1 Staff respectfully requests that City Council adopt Resolution 2011 -29 amending the FY 2010 -11 budget. ATTACHMENTS: 5 resolution 9 -27 (DOC) 5 amend 9 -27 ( XLS) SIGNATURE BLOCK: Charlotte Dunworth Completed 09/ 15/ 2011 1: 47 PM Finance Completed 09/ 15/ 20115: 20 PM  RESOLUTION ( ID # 1447) Carole Jones Completed 09/ 20/ 20119: 47 AM City Manager Completed 09/ 19/ 2011 1: 38 PM City Council Pending  10. 1. a 1 RESOLUTION NO. 2011- 29 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, AMENDING THE FISCAL YEAR OCTOBER 1, 2010 THROUGH 5 SEPTEMBER 30, 2011 BUDGET TO MAKE CERTAIN AMENDMENTS TO 6 APPROPRIATIONS OF CITY FUNDS; AND PROVIDING AN EFFECTIVE 7 DATE. 8 9 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 10 WALTON BEACH, FLORIDA, THAT: 11 12 Section 1. Authority 13 Resolution 2010 -33, adopted on September 22, 2010, authorizes amendments to 14 the FY 2010 -I1 budget by resolution. 15 16 Section 2. General Fund Budget Amendment 17 a. The Police Department received OSSI software valued at $ 340,730. 18 b. The Fire Department received $ 12, 000 for a Lifepack trade -in. 19 c. The Fire Department incurred $694, 347 to purchase a ladder truck. 20 d. The City Council authorized $ 198,025 for site investigation, permitting, and 21 design/ build criteria for a consolidated recreation center on August 26, 2011. 22 e. The Library incurred $4,344 to