Fort Walton Beach Council agenda — 09-27-11 regular part 2 of 2 — reading text

begins in two weeks. 2. 2. It would be practical and efficient to purchase vehicles which will enable equipment to be consistent and will facilitate the transfer of existing equipment. 2. 3. Prompt action is required to ensure the availability of these vehicles. 3. FINANCIAL INFORMATION: 3. 1. The estimated cost for the purchase of the seven vehicles is $ 158, 634 based on a quote from Duval Ford. 3. 2. FY 2010 -11 budget residuals we currently available in the General Fund as a result of vacant positions in the police department. These funds will be used for the purchase. FY 2011 -12 funding for this purpose will be frozen and unavailable  City Council of Fort Walton Beach POLICE MEMORANDUM To: Robert T. Meams, City Manager From: Ted Litschauer, Police Chief Date: September 27, 2011 Subject: Vehicle Purchase for use next year. 3. 3 FY 2010 -11 budget residuals we currently available in the CRA Fund as a result of the economic incentives program being undemtilized. FY 2011 -12 funding for this purpose will be frozen and unavailable for use next year. 4. RECOMMENDATION: 4. 1. Staff recommends that the Council approve the purchase of seven Crown Victoria police vehicles using FY 2010 -11 budget residuals in the General Fund and CRA Fund in lieu of FY 2011 - 12 funding for this purpose to take advantage of limited vehicle availability. ATTACHMENTS: Fort Walton Beach. CV.Sept PDF) SIGNATURE BLOCK: Ted Litschauer Completed 09/20/ 20119: 27 AM Finance Completed 09/20/ 2011 10: 34 AM Carole Jones Completed 09/ 20/2011 10: 47 AM City Manager Completed 09/ 20/2011 11: 27 AM City Council Pending  O. Fort Walton Beach PD Duval Ford 5203 WatarslJe Drive; Jacksonville, FL 32210 7 Christy Sag 904 -388 -2144 Fax: 904- 3871816 GOVERNMENT SALES Contact Rick Hord Ong Fort Walton Beach PD Cell Phone email CONTRACTS 10- 18- 0907 r Driver' s side Passenger sue Exterior Vehicle Color Emergency Lighting: White /Charcoal- Interior Color Ilghts lenses e'e appreciateiour interest in the 2010 Florida Shmffs Aa'arladaN Florida A' s- Counties Purchasing Comsat Tisted belnn are the lmnu we decu.md. Item coda" of Price dLaVN7 v 20, 671. 00 2011 Ford Crown Vic Police Interceptor 4500 m Full Wheel Covers Remote Keyless Entry AM/ FM Radio with CD Player 255.185. 0000 P 190. 00 Kevlar Trunk Package STD Body Side Molding Installed Driver Side Spodamp Factory Installed Out of Stock/ Floorplan Fee STD 1 100.00 Left hand spotlight INCL. 16. 00 Temp tag Quote is good for 30 days, based on In Stock Units, Subject to Availability 28 Can w/ this spec, Available at this Time) Fort Walton Beach CV. Sept %Is 9/ 20/201110: 44 AM Packet Pg. 49 ATTACHMENTS: Memo. Ins. PC 2011 - 12 ( PDF) Spreadsheetlns. Support Document ( PDF) SIGNATURE BLOCK: Sylvia Hanks Completed 09/ 21/ 20118: 34 AM Carole Jones Completed 09/21/ 20119:22 AM Completed 09/ 21/ 20119: 37 AM City Manager City Council Pending Packet Pg. 50  MM City of Fort Walton Beach Memorandum Date: September 16, 2011 To: Robert T. Mearns, City Manager From: Sylvia Hanks, Administrative Services Director Subject: Property, Casualty, and Workers' Compensation Insurance Background: The City of Fort Walton Beach maintains a comprehensive insurance program, which provides coverage to protect the City from claims arising from property damage, automobile ( liability and physical damage), crime, general liability, flood, workers' compensation and other miscellaneous risk exposures In September 2009, City Council authorized staff to issue a Request for Proposal ( RFP) to again re -market the City' s Insurance program and to utilize the consulting firm of Corporate Risk Management to assist in this process. As a result, a RFP was issued on May 24 with proposals due on August 2, 2010. Four ( 4) proposals were received and summarized as follows: Preferred Governmental Insurance Trust ( PGIT) through their agent Public Risk Insurance Agency submitted a proposal for all lines of coverage. Florida League of Cities ( FLOC) submitted a proposal for all lines of coverage. Lassiter -Ware submitted a proposal for all lines of coverage. Arthur J. Gallagher submitted a proposal for property insurance coverage only. The proposals received from Lassiter -Ware and Arthur J. Gallagher were reviewed and determined to be non -competitive compared to the proposals from PGIT and FLOC. Therefore, they were not further considered in the review process. All lines of insurance were awarded to Preferred Governmental Insurance Trust ( PGIT) through their agent Public Risk Insurance Agency. Although PGIT renewal rates for 2011/ 12 reflect an 1I% increase in overall premium total it is still under the 2009 level by approximately 15 %; therefore, still offering the City a favorable renewal. Please note the workers' compensation modification factor and the property rates have had the most undesirable effect of the overall premium. It is understandable that the wind/catastrophic exposure in Florida have affected the property rates. Discussion: Staff proposes to renew all the major lines of coverage to Preferred Governmental Insurance Trust ( PGIT) through their agent Public Risk Insurance Agency. 1. Property Insurance ( Including Inland Marine, Data Processing Equipment and Crime) 2. This policy provides coverage for City buildings and contents ( computer hardware & software, mobile & portable radios, heavy equipment such as payloaders, and the like). The policy also includes coverage for equipment breakdown and crime ( theft of City money). The total value of City property covered is 37,610, 5332. The City' s property coverage has a $ 25, 000 per d occurrence deductible. a NC 2. General/ Public Officials, Law Enforcement and Employment Practices o Liability N The general liability coverage protects the City from third party suits alleging personal injury or property damage. The premium for this coverage is, in part, based on the net operating expenditures of the City. The coverage has a $ 25, 000 v per occurrence deductible. The public official' s liability coverage protects City employees, board members, and elected officials against lawsuits alleging malfeasance while conducting City business. Law enforcement coverage protects N against claims wising from the scope of operations at the Police Department ( e. g. excessive use of force, unlawful arrests etc.). Employment Practices coverage a protects against claims such as wrongful termination, discrimination and the like. 3. Auto Liability/Physical Damage This coverage protects the City against claims resulting from personal injury or physical damage to other autos and damage to city -owned vehicles. The physical damage coverage has a sliding scale deductible based on the value of the item. The auto liability coverage has a $ 25, 000 per occurrence deductible. Workers' Compensation This policy provides for medical and wage loss payments for those City