READ ALONGSIDE THE SOURCE
Okaloosa County BOCC — August 5, 2014 — Action Item Printout — reading text
Part 1 of 1. These parts divide the reading text for browsing; they are not the source document's page numbers.
Machine-extracted text — 164-Action Item Printout.pdf
Machine-extracted OCR text · Review label: Machine produced / unreviewed
Compare this copy with the preserved source. Review labels describe the recorded status of this file; they do not guarantee that the text is error-free. Spacing and line breaks are retained, with long lines wrapped to fit the screen.
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: August 5, 2014
TO: Honorable Chairman and Members of the Board
FROM: Ed Schroeder
SUBJECT: Film Commission Services RFQ & Review Committee
DEPARTMENT: Tourist Development Department
BCC DISTRICT:
STATEMENT OF ISSUE: Request approval to issue a Request for Qualifications (RFQ) for
Emerald Coast Film Commission Services and appoint the following members of the review
committee: Tourist Development Department Director, Finance, Administration, & Compliance
Manager, Marketing Manager, and a member of the Tourist Development Council (or a member
of the Board of County Commissioners if so desired). The Purchasing Department will
coordinate the process and serve as a facilitator for meetings of the review committee.
BACKGROUND: The current contract for the Emerald Coast Film Commission services was
awarded in January 2012 and expires in January 2015. Terms include compensation of $38,000
annually plus reimbursement of travel, accommodations, conference, and trade show registration
fees. The County also pays certain expenses directly to third-party venders. Film Commission
expenses totaled $57K in FY13, and are budgeted at $67K in FY14.
At its May 29th meeting, the Tourist Development Council recommended an increase in the
contractor’s compensation and expenses. The FY15 Film Commission budget totals $100K to
include: compensation - $45K, travel and trade shows - $28K, and operating expenses - $27K.
Changes to terms and conditions of the existing contract that would be required to implement the
recommended budget are significant enough to warrant rebidding. FY15 recommended funding
notwithstanding, an RFQ will need to be issued in the near future since the current contract
expires in January 2015.
OPTIONS: Approve or Disapprove
RECOMMENDATION: Approve the issuance of a Request for Qualifications (RFQ) for
Emerald Coast Film Commission Services and appointment of the aforementioned members of
the review committee.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator