Okaloosa County School Board — Workshop Meeting, February 26, 2024 — reading text

Feb 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2024 Absolute Date : Feb 26, 2024 Fiscal Impact : Yes Dollar Amount : $1,000.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds (2023 Payment #3) and make a payment in  the amount of $1,000.00 to Charter Schools. Public Content On December 11, 2023, the School Board approved making a Federal Impact Aid Funds payment (2023 Payment #3) to applicable charter schools. The item requested a payment of $571.00 to Destin High School; however, the amount should be $1,571.00. Requesting permission to pay the additional $1,000.00 to the school. File Attachments Agenda - Fed Impact Aid 2023 Pmt 3 Correction 2024-02-26.pdf (163 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Renewal of ITB 23-05 Lattice Service for Portables, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2024 Absolute Date : Feb 26, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Fund, Project 2353 DW Portable Repairs and Relocation Recommended Action : Motion to approve the renewal of ITB 23-05 Lattice Service for Portables, awarded to Ferrin Campbell Construction, LLC, based on fixed bid pricing, effective March 14, 2024, through March 13, 2025. Public Content Request approval to renew ITB 23-05 Lattice Service for Portables, awarded to Ferrin Campbell Construction, LLC, based on fixed bid pricing. Funding will be paid from Capital Fund, Project 2353 DW Portable Repairs and Relocation, and the contract is effective March 14, 2024, through March 13, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS FOR ITB 23-05.pdf (1,403 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Tag-On Bid Purchase Over $25,000: Howard Technology, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 26, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $55,196.00 Budgeted : Yes Budget Source : Federal Fund, Project 4401 Title I-Part A Recommended Action : Motion to approve the purchase of equipment from Howard Technology for Northwood Elementary School in the amount of $55,196.00. Public Content Request approval of the purchase of equipment from Howard Technology for Northwood Elementary School in the amount of $55,196.00. The purchase is made through PAEC Contract #23-165, and funding will be paid from Federal Fund, Project 4401 Title I-Part A. A copy of the quote is attached. For additional information, please contact Dr. Donna Goode, Principal, Northwood Elementary School, at (850) 689-7252. File Attachments HOWARD TECHNOLOGY QUOTE.pdf (74 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Renewal of Tag-On Bid: MTS- 906BC Playgrounds and Related Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2024 Absolute Date : Feb 26, 2024 Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing Tag-On Bid MTS-906BC Playgrounds and Related Equipment through Volusia County Schools, effective January 31, 2025. Public Content Request approval to renew Tag-On Bid MTS-906BC Playgrounds and Related Equipment through Volusia County Schools. The contract is based on discount pricing, was awarded to multiple vendors, and will be used on an as needed basis. Funding will vary, and the contract is effective through January 31, 2025. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS FOR VOLUSIA CO.pdf (4,176 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Service Agreement #24-118: Emerald Coast Science Center-Plant Dissection, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Feb 26, 2024 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $15,600.00 Budgeted : Yes Budget Source : Federal Fund, Project 3457 ARP- Targeted Math & Stem Recommended Action : Motion to approve Service Agreement #24-118 between Emerald Coast Science Center and The School Board of Okaloosa County, Florida, on behalf of the District, for a hands-on Plant Dissection experience, in an amount not to exceed $15,600.00, effective February 27, 2024, through May 31, 2024. Public Content Request approval of Service Agreement #24-118 between Emerald Coast Science Center and The School Board of Okaloosa County, Florida, on behalf of the District, for a hands-on Plant Dissection experience. The Provider will be paid $6.50 per student for up to 2,400 3rd grade students, for a total amount not to exceed $15,600.00. Funding will be paid from Federal Fund, Project 3457 ARP-Targeted Math & Stem. The Agreement is effective February 27, 2024, through May 31, 2024, and a copy is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum Department, at (850) 833- 4122. File Attachments SA #24-118.pdf (250 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and recommended by the Superintendent for approval. Meeting : Feb 26, 2024 - Workshop Meeting Type : Action (Consent) Preferred Date : Feb 26, 2024 Absolute Date : Feb 26, 2024 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated February 26, 2024. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated February 26, 2024. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton