Okaloosa County BOCC — May 20, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Harcros Chemicals, Inc - Contract Amendment DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS staff desires to amend the contract with Harcros Chemicals (Contract #C13-2072-WS) to include the price per gallon of $1.63 for 55 gallon drums of sodium hypochlorite. BACKGROUND: Okaloosa County has a contract with Harcros Chemicals to provide chlorine- related commodities to our water and sewer system. Primarily, it is utilized for gas cylinders: 150-lb cylinders at well sites and 1-ton cylinders at the Russell Stephenson Water Reclamation Facility (WRF). At the Arbennie Pritchett WRF and the Bob Sikes WRF (BSWRF), sodium hypochlorite (liquid bleach) is utilized for disinfection purposes. BSWRF is a 1.0 million gallon per day (MGD) annual average daily flow (AADF) design capacity, membrane bio-reactor (MBR) wastewater reclamation facility. The BSWRF operating permit #FLA010181-006 issued by the Florida Dept. of Environmental Protection (FDEP) requires the effluent discharge to be disinfected to meet parameters set by the permit. The BSWRF was designed to utilize sodium hypochlorite for its disinfection requirement. Bleach is sold and delivered in two ways which are compatible for usage and offloading at the OCWS wastewater reclamation facilities: 275 gallon totes and 55 gallon drums. The BSWRF does not have the capability nor the applicability to utilize the 275 gallon tote containers and hence, can only use the 55 gallon drums. Being that BSWRF is a relatively small facility and a relatively small amount of sodium hypochlorite is used (compared to Arbennie Pritchett WRF), we have been purchasing this commodity via credit card with each order. We would like to add this commodity to the existing contract with Harcros Chemicals. This line item is estimated to be 120 drums per year, which equates to $10,758 per year. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute a contract amendment to Contract #C13-2072-WS with Harcros Chemicals, Inc. which would add 55 gallon drums of sodium hypochlorite at $1.63 per gallon. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator