Okaloosa County BOCC — October 15, 2013 — s0662 FDEP Agreement — reading text

being bought by the importer for a reasonable, commercial value, that is, for more than a token value. Have one or more staff on-site during the collection. Collect from each Neighboring County the remaining 25% of the total cost of the hazardous waste collection, unless the Grantee has made arrangements with the Neighboring County to be responsible for these expenses in the Interlocal Agreement, and any additional funds necessary to equal the total cost of the collection should it exceed the total funding available under this Agreement. Pay its hazardous waste management company for the transportation and proper disposal of the hazardous waste. Reuse or recycle collected latex paint to the extent possible. The Grantee, in accordance with the Interlocal Agreement, Attachment F, shall require each Neighboring County to be responsible for: a. Establishing a site for its mobile hazardous waste collection to be held no later than May 31, 2014. b. Guaranteeing funding for payment of 25% of its total collection cost to the Grantee unless otherwise agreed upon as evidenced in the Interlocal Agreement. c. Providing funding for any additional costs, which exceed the Department’s maximum reimbursement for 75% of the total collection cost, with such payment due the Grantee within a specified time frame. DEF Agreement No. 50662, Attachment A, Page 2 of 5 d. Establishing a local project manager to work with the Grantee to publicize the collection event and to prepare and distribute public awareness information on proper hazardous waste management. This information shall be distributed to the local media, schools, agricultural agents, local realtor associations, civic service organizations, and to Earth 911 via their website at www.Earth91 L.org. e. Attending the collection and assisting the Grantee in overseeing the paperwork at the close of the collection. 11. The Grantee shall perform the above activities in the following Neighboring Counties: Calhoun, Franklin, Gadsden, Gulf, Holmes, Jackson, Liberty, Santa Rosa, Walton, and Washington. Timeline: Task 1 must be completed no later than May 31, 2014. Maximum Cost: $123,500.00 Task 1 Budget by Category for each Neighboring County: la Calhoun County Maximum Cost: $8,500 Contractual Services: $8,500: for collection, processing, and disposal of HHW and event advertising Ib Franklin County Maximum Cost: $9,500 Contractual Services: $9,500: for collection, processing, and disposal of HHW lc Gadsden County Maximum Cost: $8,000 Contractual Services: $8,000: for collection, processing, and disposal of HHW 1d Gulf County Maximum Cost: $7,500 Contractual Services: $7,500: for collection, processing, and disposal of HHW le Holmes County Maximum Cost: $7,000 Contractual Services: $7,000: for collection, processing, and disposal of HHW lf Jackson County Maximum Cost: $25,000 Contractual Services: $25,000: for collection, processing, and disposal of HHW lg Liberty County Maximum Cost: $5,000 Contractual Services: $5,000: for collection, processing, and disposal of HHW 1h Santa Rosa County Maximum Cost: $20,000 Contractual Services: $20,000: for collection, processing, and disposal of HHW li Walton County Maximum Cost: $25,000 Contractual Services: $25,000: for collection, processing, and disposal of HH W 1] Washington County Maximum Cost: $8,000 Contractual Services: $8,000: for collection, processing, and disposal of HHW The Grantee may submit separate Payment Request Summary Forms to the Department for reimbursement of up to 75% of each Neighboring County’s collection costs, not to exceed the maximum amounts listed above for the approved costs shown above. In addition to the Summary Form, the Grantee must provide from its accounting system, a listing of expenditures per deliverable, charged against this Agreement. The listing shall include, at a minimum, a description of the goods or services purchased, date of the transaction, voucher number, amount paid, and vendor name. Prior written approval from the Department’s Grant Manager shall be required for changes within approved task budget categories of up to 10% of the total task budget amount. The DEP Grant Manager will transmit a copy of the DEP Agreement No. 80662, Attachment A, Page 3 of 5 written approval and revised budget to the DEP Procurement Office and the DEP Contracts Disbursements Office for inclusion in the Agreement file. Changes greater than 10% of the total approved task budget will require a formal change order to the Agreement. Changes that transfer funds from one task to another or that increase or decrease the total funding amount will require a formal amendment to the Agreement. Funds cannot exceed $25,000 per event for the tasks identified above. Deliverable: For each Neighboring County the Grantee shall provide an event report to the Department detailing work completed, problems encountered and problem resolution for the required event. The event report shall also include the date, time, and location of the collection event(s), the types and amounts of waste collected, the final destination of such waste, type and number of participants served, and other information that may be asked for by the Department. The event report shall be submitted no later than sixty (60) days after the event. In addition, the Grantee shall provide documentation of the occurrence of the Neighboring County’s collection in the form of newspaper coverage or advertisement of the collection with the date and title of the publication included in the clipping. In addition to the newspaper clippings, pictures of the event with exposure dates may also be submitted. Performance Standard: The deliverable will be reviewed by the Department Grant Manager to verify the events were properly conducted. NOTE: A PAYMENT REQUEST SUMMARY FORM, ALONG WITH THE DELIVERABLES MUST BE SUBMITTED FOR EACH NEIGHBORING COUNTY. Task 2 — Host County Activities The Grantee, may utilize the $100,000 host county allocation on a cost reimbursement basis for hazardous waste collection center activities/upgrades in the Grantee County. The Grantee shall be eligible for reimbursement for work performed on or after July 1, 2013 through the completion date identified in paragraph 2 of this Agreement. Work for the following activities will be allowed: Collection center improvement costs; Hazardous waste collection operational costs; Hazardous waste management and disposal costs from its own county’s program; Small quantity generator annual verification program costs; Educational and promotion costs for information about prevention and proper management of household hazardous waste; and, Funding to share in each Neighboring County’s collection commitment. Vv WVWWVVV Timeline: Must be completed no later than June 12, 2014. Maximum Cost: $100,000.00 Budget by Category: Salaries: $10,576.30 Heavy Equipment Operator: ($24.90/hr)(100 hrs)=$2,490.00 Heavy Equipment Operator: ($24.41/hr)(100 hrs)=$2,44 1.00 Heavy Equipment Operator: ($20.42/hr)(100 hrs)}=$2,042.00 Heavy Equipment Operator: ($25.23/hr)(30 hrs)=$756.90 Senior Heavy Equipment Operator: ($33.69/hr)(50 hrs)=$ 1,684.50 Recycling Foreman: ($38.73/hr)(30 hrs)=$1,161.90 Fringe Benefits: actual costs will be charged not to exceed $1,726.63 Supplies: $15,000.00 (HHW collection and management supplies, drums, containers, etc.) Travel: $2,275.00 for travel and hotel to national and state NAHMMA conferences Contractual: $55,422.07 (collection, processing, and disposal of HHW) Miscellaneous: $15,000.00 (HHW program advertisement) DEP Agreement No. $0662, Attachment A, Page 4 of 5 The $100,000 reimbursement eligible to the host county for hosting the neighboring county event cannot be used for the 75% neighboring collection event reimbursement. The Department reserves the right to provide written consent for the Grantee to utilize expenditure categories other than those identified in this attachment. Written consent must be obtained from the Department’s Grant Manager prior to the Grantee using the expenditure for categories not identified in this attachment. Approval will be in the form of an executed amendment to this Agreement. Upon completion of the hazardous waste collection in each Neighboring County, and of the Grantee’s Host County Activities, the Grantee may request reimbursement of up to $10,000 for each Neighboring County event. Funds for the Host County cannot exceed $10,000 per task as previously identified. Deliverable: The Grantee shall provide documentation of each hazardous waste center activity in the form of a list and description of grant expenditures and copies of paid invoices. Photographs of supplies and equipment may also be submitted as well as other information requested by the Department Grant Manager. Performance Standard: The deliverable will be reviewed by the Department Grant Manager to verify the activities were properly conducted. Final Report Requirements In an effort to conserve and recycle natural resources, the Grantee shall submit the final report and payment request form generated under this Agreement electronically or on recycled paper, double-sided copies preferred. The Grantee agrees to provide a copy of any draft report and/or final report to the Department for review and approval before making, or allowing to be made, a press release, publication, or other public announcement of the project findings. This requirement shall not be construed as a limitation upon the provisions of Chapter 119, Florida Statues. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No. $0662, Attachment A, Page 5 of 5 ATTACHMENT B PAYMENT REQUEST SUMMARY FORM Grantee: Grantee's Grant Manager: Mailing Address: Payment Request No.: DEP Agreement No.: Date Of Request: Neighboring County: Amount Requested:$ GRANT. EXPENDITURES SUMMARY SECTION TOTAL CUMULATIVE CATEGORY OF EXPENDITURE AMOUNT OF THIS REQUEST | PAYMENTS Neighboring County Collection _ | 29% of total cost . Salaries SN/A $ Fringe Benefits : : ' | SN/A $ Contractual Services | $ $ Supplies SN/A $ Miscellaneous SN/A $ Travel SN/A $ Host County Allocation Up to §10K/county Salaries $ $ Fringe Benefits $ $ Contractual Services $ § Supplies $ $ Miscellaneous $ $ Travel (if authorized) $ $ Equipment (if authorized) SN/A SN/A TOTAL AMOUNT $ ‘$ AGREEMENT AMOUNT Ts Less Total Cumulative Payments of: NS TOTAL REMAINING IN GRANT | $ GRANTEE CERTIFICATION The undersigned certifies that the amount being requested for reimbursement above was for items that were charged to and utilized only for the above cited grant activities. Grantee's Grant Manager’s Grantee's Fiscal Agent Signature Print Name Print Name Telephone Number Telephone Number DEP Agreement No. s0662, Attachment B, Page 1 of 2 INSTRUCTIONS FOR COMPLETING ATTACHMENT B | PAYMENT REQUEST SUMMARY FORM GRANTEE: Enter the name of the Grantee’s agency. MAILING ADDRESS: Enter the address that you want the state warrant mailed to. DEP AGREEMENT NO.: This is the number identified on the first page of this Agreement. DATE OF REQUEST: This is the date you are submitting the request. AMOUNT REQUESTED: This should match the amount on the “TOTAL AMOUNT” line for the “AMOUNT OF THIS REQUEST” column. GRANTEE’S GRANT MANAGER: This should be the person identified as grant manager in this Agreement. PAYMENT REQUEST NO.: This is the number of your payment request, not the quarter number. NEIGHBORING COUNTY: A separate Payment Request Summary Form must be submitted for each neighboring county under this Agreement, identify the neighboring county for this payment request. GRANT EXPENDITURES SUMMARY SECTION: “AMOUNT OF THIS REQUEST” COLUMN: Enter the amount that was expended for the deliverable for which you are requesting reimbursement. This must agree with the budget category as in the currently approved budget in the current Grant Work Plan of this Agreement. Do not claim expenses in a budget category that