Fort Walton Beach Council agenda — 04-11-06 Regular — reading text

the County to with Section 2- Responsibilities, Subsection C. This document allows use the rest of the property in accordance with Section 2- Responsibilities, Subsection B. the RECOMMENDATION: City staff recommends that permission be granted for Mayor to sign this agreement. Reviewed and Concurred:~ Hold for discussion:_ Denied: O!' Uw.01\ ill PI( 0 (~ Jryct Shanahan, City Manager Date' Comments: C:\Documents and Settings\ cjones. FWB- LAN\Local Settings\ Temporary Internet Files\OLK20E\ Staff Report for MOV on Fairgrounds. doc CA- Y  Board of County Commissioners OKALOOSA COUNTY PURCHASING DEPARTMENT 602- C NORTH PEARL STREET State of Florida CRESTVIEW, FL 32536 850) 689- 5960 850) 689- 5998 FAX jchristopher@co. okaloosa. fl.us DATE: 3/ 30/2006 TO: Mike Anderson COMPANY: Mayor City ofFt Walton Beach FROM: John Christopher, Contracts & Lease Coordinator SUBJECT: NW Florida Fair Ground MOU Sir: BCC approved subject MOU at the 3/ 21/2006 BBC meeting. Attached are three ( 3) original documents executed by the Chairman. Please fully execute and return two ( 2) of the originals to my attention for processing and distribution within the BCC' s system. Should you have any questions- please call. Sincer~ 1 M~ Q:: to: Richard Brannon, Purchasing Director D. Villani, Public Safety Director Pending File Courthouse Courthouse Annex: 1804 Lewis Turner Blvd.. Suite 100 OlE. James Lee Blvd. . Crestview, FL 32536 1250 N. Eglin Pkwy. . Shal1mar. FL 32579 Fort Walton Beach, FL 32547 850) 689- 5030 . FAX: 689- 5059 850) 651- 7100 850) 651- 7105. FAX: 651- 7142  MEMORANDUM OF UNDERSTANDING BETWEEN OKALOOSA COUNTY BOARD OF COMMISSIONERS CITY OF FORT WALTON BEACH & NORTHWEST FLORIDA FAIR ASSOCIATION This Memorandum of Understanding sets forth the general conditions under and by which the parties to this agreement will coordinate activities and resources for a County Staging Area (" CSA"). More specifically, the areas as delineated on the attached map at Exhibit A, are incorporated into this memorandum by reference and are specifically for use as 1. Hardstand Area (" Parking Lot") 2. Airlift warehouse space (" Building C") 3. Sleeping area for crews (" Building A-3" and the RV-hookup areas behind main facilities and kitchen facilities behind Bldg A-3C) 1. Parties Okaloosa County is a governmental entity located in Okaloosa County Florida. The City of Fort Walton Beachis a Florida municipality and the title owner of the land described in Exhibit A, except the above- ground improvements. The Northwest Florida Fair Association is the license- holder on such property and the owners of certain above- ground improvements noted on Exhibit A. 2. Responsibilities A. Okaloosa County Board of County Commissioners shall: 1. Occupy the CSA for emergency operations beginning upon notice to the City and Association and upon decIaration of an emergency by the County and ending when the threat/emergency and all need for such Staging Area ceases to exist. 2. Be responsible for custodial care and any maintenance or repair that is incurred as a result of the County Staging Area operations. 3. Be responsible for trash collection and disposal during and immediately following a CSA operation. 4. Be responsible for all supplies, including food and bedding, to accommodate CSA occupants during operations. 5. Be responsible for utility costs used as a result of the occupancy as a CSA. 6. Obtain and install a temporary generator sufficient to provide power to the facilities as required for operations as a CSA. 7. Once the County declares an emergency that requiTes the use of the CSA, the County shall order and have issued a certificate of insurance to cover the premises while it is being used as a CSA. B.,The City shall: 1. Provide coordination for the use of the premises pursuant to the license agreement between the City and the Association. moufwbcountyfair.attydraftl  2. Provide law enforcement, fire services, and emergency response personnel for the premises. ~.~ ~ I 0(, 3. Provide e~ cHislve use of the Parking Lot during any operations of the CSA. . 4. Shall not charge a fee for use of the premises during operations as the CSA. C. The Association shall: 1. Provide access and exclusive use and possession of the CSA as required by the County. 2. Provide access to male and female showers and restroom facilities for onsite CSA personnel. 3. Provide one Association employee on the premises at all times during the operations of the CSA. 4. Provide access and use of the Fairgrounds Food Service Preparation area if necessary. 5. Shall not charge a fee for use of the premises during operations as the CSA. 3. Liability Each subscribing agency to this agreement shall assume responsibility for the acts, omissions, or conduct of its employees and agents during the operation of the CSA pursuant to this agreement. Nothing herein shall be deemed a waiver of the rights to sovereign immunity for either party. 4. Assi~ ent This agreement may not be assigned by any party unless all parties expressly consent, in writing to such assi~ ent. Executed and effective as of the last date of execution of the parties: tr1I1A ~. J,0< 2/oof; Date / . Okaloosa County Board of Commissioners Attest: Don W. Howard, Clerk of Court a Sherry S. moufwbcountyfair.attydraftl  City of Fort Walton Beach Date Mike Anderson, Mayor Attest: Helen Spencer, Clerk Northwest Florida Fair Association, Inc. Dated Charles H. Rigdon Before me, the undersigned authority, on 2006, personally appeared Charles H. Rigdon, in his official representative capacity for the Northwest Florida Fair Association, Inc., and by proper authorization of the corporation, did execute this instrument in the name of the corporation. Notary Public moufwbcountyfair.attydraftl  i 11' j;. rd D ~ >> D ~ a ~ . n U d M n M -, I , I ) Ulln' h" IUJI"' IIU' II' Im'''' ln' l Iml", I... I", I... I", 1uo 1" InoI.. 11", Iuol FRONT Entranr:e I ExJ: J -10' Roll-Up Door J\.. - loruior Doorway PARKING