Fort Walton Beach Council agenda — 04-11-06 Regular — reading text

43, 678 62. 311 105. 989 Unearned revenue 751 097 141 476 892. 573 Total liabilities Fund balance Reserved 4, 222, 599 4, 222,599 Encumbrances 100, 000 100, 000 Advances 183, 945 183, 945 Library 249, 541 249, 541 Inventory Unreserved 1 Designated Fire equipment 6, 245 6, 245 461, 250 461, 250 Economic development 500, 000 500000 Self-insurance J DIsaster relief ~ 600, 000 .. .. 600,000 J Retirement contnbuttott 442, 000 44I,Omr 300, 000 300, 000 Computer replacement 1, 942, 388 1, 942, 388 Special projects J Softball complex 255, 270 100, 000 255, 270 100, 000 Conununications systems 700, 975 700, 975 Capital projects 92,544 Debt service 92,544 J Undesignated general fund 5, 415, 597 1. 862,308 5, 415, 597 1 , 862, 308 Undesignated special revenue funds 14778. 835 2. 655. 827 17.434. 662 Total fund balance 15.529. 932 $ 2 797 303 $ 18. 327. 235 TOTAL LIABILITIES AND FUND BALANCE $ 1 The accompanying notes are an integral part of these [ mandaI statements. J 19  CITY OF FORT WALTON BEACH COMMUNITY DEVELOPMENT SERVICES DEPARTMENT MEMORANDUM Date: March 29, 2006 To: Joyce Shanahan, City Manager Director, CDS Through: Missy McKim, From: Malcolm H. Foley, AICP, Zoning & Building, Supervisor truck for Chief Building Subject: Request to purchase compact pickup Inspector BACKGROUND: was a 1990 The vehicle utilized by the Chief Building Inspector previous become unreliable and has Chevrolet Corsica 4- door sedan. This vehicle has lanes twice within the last two weeks. been towed from job sites and traffic The motor pool has scheduled this vehicle The vehicle is a safety hazard. is currently without for replacement and the Chief Building Inspector s vehicle and the PW and is sharing the Building Official' transportation Assistant Director' s vehicle. in the 06/ 07 budget, we are Although this vehicle was expected to be replaced unable to wait until the 06/ 07 budget. however The toolbox and bed liner are less expensive if purchased separately, The approximate cost of these items will also be taken from this account. these items will be $ 750. 00 DISCUSSION: Pursuant to Chapter 2, section 2- 266, Purchasing policies and procedures, one ( 1) Fort Walton Beach Code of Ordinances, request authorization purchase Ford in Milton, Florida for a Beckford Compact Pickup Truck from Orville be transferred from for this vehicle will total cost of $ 11, 167. 00. Money overs # 8211. the 2005- 2006 Neighborhood Improvement special project carry- The fund will be reimbursed from the 06/ 07 budget. for this purchase in the If approved, sufficient funds will be available 001- 1110- 524- 6404. Zoning and Building general fund Account # FINANCIAL DATA: 1. DEPARTMENT: Community Development Services 2. DIVISION: Zoning and Building 3. FUND: General 4. ACCOUNT # 001- 1110- 524- 6404 5. ACCT. DESCRIPTION: Trucks 6. FY BUDGET: 2005- 06 7. AMOUNT BUDGETED: $ 12, 424 8. GRANT FUNDS: YES NO X AMOUNT YES X NO AMOUNT $ 167. 00 9. FUND TRANSFER: 10. FROM ACCT: 001- 8211- 524- 6997 11. TO ACCT: 001- 1110- 524- 6404 than 12. REASON FUNDS AVAILABLE FOR TRANSFER: Less supplies anticipated budgeted for. 10f2 C If , 3  ATTACHED x ADD' L MAT FDR NONE 13. PRICE ANALYSIS: BID ITEM DATA: 14. DESCRIPTION OF BID ITEM: Compact Pickup Truck ATTACHED X ADD' L MAT FDR NONE 15. SUPPLEMENTAL MATERIAL: 16. # BID INVITATIONS SENT: 15 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 Orville Beckford Ford of Milton, Florida. 19. RECOMMENDED VENDOR: 20. BID AWARD AMOUNT: $ 11, 167. 00 21. COMMENTS: * TO BE PURCHASED ( BULK ITEMS): One ( 1) 22. ESTIMATED QUANTITY 23. ESTIMATED PURCHASE AMOUNT: $ 11, 167. 00 YES X NO ADD' L MAT FDR 24. BID TABULATION ATTACHED: 25. TERM OF CONTRACT: Net 30 26. BID VALID TO: ( 30 days) PRICE VALID FOR TERM OF CONTRACT: YES X NO 27. BID 28. WARRANTY PERIOD: 29. DELIVERY TIME: 120 days 30. STATE CONTRACT: YES X NO 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES NO X 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: Ten years 35. ITEM DEMO' D: YES NO X 36. REFERENCES CHECKED: YES X NO N/ A ATTACHED ADD' l MAT FDR N/ A X 37. CONTRACT: SUFFICIENCY: YES NO N/ A X 38. CONTRACT APPROVED FOR LEGAL 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A RECOMMENDATION: from Orville Beckford Recommend the City Council approve the bid received for the amount $ 11, 167. 00 and the estimated cost Ford of Milton, Florida on bed liner. of $ 750 for the